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How to write a statement of intent

You are required to submit a statement of intent when applying to study a Master of Research at Western Sydney University. These guidelines are designed to help you prepare your statement of intent.

What is a statement of intent?

A statement of intent is an outline of a potential research area for a project you would like to undertake that:

  • Highlights your area of research interest.
  • Describes the importance of this area of research and why you are the right person to undertake it.
  • Identifies a potential supervisor(s) who you would like to work with on the project.

Different disciplines have different requirements and expectations for the statement of intent. We recommend that you discuss your statement of intent with your proposed supervisor prior to submitting your application.

Your statement of intent may vary in length and detail, but it is expected to be approximately 250-500 words and does not need to exceed one page.

What is the purpose of the statement of intent?

We will use your statement of intent to assess your broad understanding of your area of research interest and to determine the School or Institute where you would be best allocated based on research area. It will also help us to identify an appropriate supervisor for your project.

Will I be able to change my statement of intent?

Yes, you will have the opportunity to refine your statement of intent into a full research proposal during the program work stage of the program as you develop your understanding of the field of research and in response to feedback from your lecturers, tutors and supervisor(s).

What are some tips to writing a strong statement of intent?

Who can help me develop my statement of intent.

You should try to draft an initial version of your statement of intent on your own, based on your research interests and your understanding of the discipline.

You will need to identify a potential supervisor and contact them to discuss your statement of intent. A researcher that has a mutual interest or experience in your field may be able to provide feedback to help you refine your statement of intent.

You will need to provide a letter of support from your proposed supervisor as part of your application.

What are some tips to writing a strong research proposal?

Your statement of intent has a direct impact on the overall strength of your application to study a research degree. The following advice may help you to improve the quality of your statement of intent.

  • Clearly articulate your current understanding of the field and your ideas for a potential area of research that you would like to study.
  • Conduct some initial research about the field or discipline you would like to study. You could review the School or Institute pages or keyword search our academic staff profiles to find out what research areas are of strategic interest to Western Sydney University.
  • When you have enough background research in your area of interest, you can begin to approach potential supervisors to have a robust discussion about your statement of intent. If you are unable to find a supervisor, you should consider arranging a discussion with the Associate Dean, HDR or HDR Director in a relevant School or Institute to talk about potential projects and supervision.
  • Think about the impact you would like to achieve by researching in this area. Why do you want to do it? Who might benefit from your work? Why is it important?
  • Demonstrate your passion and enthusiasm for the area of research!

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How to apply for the master of research, acknowledgement of country.

With respect for Aboriginal cultural protocol and out of recognition that its campuses occupy their traditional lands, Western Sydney University acknowledges the Darug, Eora, Dharawal (also referred to as Tharawal) and Wiradjuri peoples and thanks them for their support of its work in their lands in Greater Western Sydney and beyond.

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Guidelines for a letter of intent, (a loi is also known as a letter of inquiry or a concept paper.).

  • Background: Your first contact with a foundation should be extensively studying the foundations website, reviewing the foundation's missions and goals, an annual report, giving guidelines, and grants list. If you have unanswered questions contact the CFR who may contact the foundation on your behalf.
  • If, after carefully reviewing this material, you determine that this foundation is an appropriate match for you, your next contact will be a Letter of Inquiry, which is a brief summary of your project.
  • Important: A Letter of Inquiry is not a vague exploration of an idea. It is assumed that you have already thought through your proposed project (including a budget!) and are just presenting an abbreviated description.

A Letter of Inquiry allows the foundation to quickly assess if there is a good match between the foundation's interests and the project. If it appears to be a good match, they will request a full proposal. When you see the words, "proposals not accepted," it usually means you must first submit a letter of inquiry. 

The LOI must be concise yet engaging. Use your words smartly. Avoid jargon, adjectives, flowery subjective statements that are not supported by facts. Write a logical, persuasive argument emphasizing how this project can help solve a significant problem or void in the knowledge base.

Please review the  Basic Components of a Proposal  because a Letter of Inquiry is a condensed version of a proposal. Include the highlights of that information. For example, an executive summary will be a full page of your proposal, but in a LOI it will only be one paragraph. Letters of Intent are generally 2–3 pages. If the foundation indicates a page limit, do not exceed it!

Components of a LOI

Unless otherwise indicated by the foundation, the contents will generally follow this format:

1. Opening Paragraph: Your summary statement.

  • It should be able to stand alone. If the reviewer reads nothing else they should know what you want to do from reading this paragraph. Make it clear what you want the reader to do; for example, consider funding the project.
  • Answer the following: Who wants to do what? How much is being requested? Is this a portion of a larger project cost? Over what period of time is money being requested?

"The School of Nursing at the University of Massachusetts at Amherst (UMass) seeks support for developing an innovative undergraduate and graduate curriculum in psychiatric mental health nursing that will prepare expert nurse clinicians in the delivery of mental health services to at-risk adolescents in the community setting. We are requesting $87,000 over a two-year period."

[FYI:  This proposal got funded!]

  • You also may want to say if you are responding to an RFP (Request for Proposals) or make the connection between the foundation's interest and your project.
  • Keep this paragraph short! This seems like a lot to address, but you will have room later to explain your rationale for the project, your methodology, and to establish your credibility.

2. Statement of Need: The "why" of the project. (1–2 paragraphs)

  • Explain what issue you are addressing.
  • Explain why you have chosen to respond to this set of issues in the way that you have.
  • State briefly why this matters in the area in which you will be working.
  • Note who benefits. Make sure you can indicate the public good achieved.

3. Project Activity: The "what" and "how" of the project. (The bulk of your letter)

  • Give an overview of the activities involved. Give details to the degree that space allows.
  • Highlight why your approach is novel and deserving of the special attention that funding connotes.
  • Indicate if there will be collaboration with other organizations and what their roles will be. Be specific about who does what.

4. Outcomes (1–2 paragraphs; before or after the Project Activity)

  • State the specific outcomes you hope to achieve.
  • Indicate how evaluation is part of the project. How will you know you've achieved these outcomes?

5. Credentials (1–2 paragraphs)

  • Demonstrate why your institution or your staff is best equipped to carry out this activity.
  • Put any historic background about the institution here.
  • Brag with substance. Indicate awards, rankings, and tangible measures that set you apart from your peers.

6. Budget (1–2 paragraphs)

  • General description of the projects funding needs and total amount of request.

7. Closing (1 paragraph)

  • Offer to give any additional information the foundation might need. Include a contact name and contact information.
  • Express appreciation for the reader's attention, or for the opportunity to submit if it is in response to a Request for Proposals (RFP).
  • Specifically indicate you are interested in discussing the project and will "contact their office" by a certain date (allowing time for them to receive and read the letter).

8. Signature

  • Contact CFR to determine who would be the best person to sign the LOI.

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Journal Article Publication Letters

What is this handout about.

This handout offers guidance on how to write a cover letter for submitting journal manuscripts for publication.

What is a journal publication letter?

A journal publication letter, also known as a journal article submission cover letter, is a cover letter written to a peer-reviewed journal to advocate for the publication of a manuscript. Not all journals ask for a publication letter. Some see publication letters as optional, but many peer-reviewed academic journals request or require them.

What do journal publication letters typically contain?

The most basic information included in a publication letter is contact information, the name of the author(s), the title of the manuscript, and either the assurance that the manuscript being submitted has not been submitted elsewhere or a statement regarding any places the manuscript may be available. Some journals may also expect you to briefly explain your argument, outline your methodology or theoretical commitments, discus permissions and funding, and explain how your manuscript fits into the overall aims of the journal. Journals may even request the names of two or three suggested reviewers for your manuscript. A journal may require all, none, or some of this additional information. The above list is not exhaustive, but it highlights the importance of knowing the journal’s conventions and expectations.

How should I prepare to write?

Just as with any other writing project, writing publication letters involves a process. Although you may finish in as little as a few hours or a day, you might take longer if you compose multiple drafts. This section is designed to help you think through the various steps of the writing process.

Previously, we mentioned the importance of knowing the journal’s standards, but you may not find those expectations laid out clearly on the journal’s website. In fact, most journals assume that the scholars who submit a letter are well-versed in the journal’s mission. Below are some strategies for helping you determine the expectations for journal article publication letters.

Consider the standards in your field:

  • See if your field’s top journals require a letter.
  • Ask your advisor or mentor about their standard practices.
  • Ask someone who has published recently in your field’s top journals whether a letter is standard or not.
  • If submitting a letter is standard practice, ask others in your field for examples of their publication letters to see what information is typically included.

Research the specific journal:

  • If you aren’t already very familiar with the journal, read a handful of recent articles to get a sense of the type and content of manuscripts the journal publishes.
  • Explore the journal’s website to see what you can learn about the journal in general.
  • Read the journal’s mission statement.
  • Read carefully any information the journal provides for potential authors.
  • If you still have questions, consider contacting one of the journal’s editors.

After completing your research, you should have a good sense of the journal’s audience and the sort of articles that appear in the journal.

Once you know the expectations for publication letters in your field and in a specific journal, revisit the reasons your manuscript is a good fit for the journal. Remember the journal has no obligation to publish your manuscript. Instead, you advocate for your scholarship and communicate why your manuscript is a good fit. Below are some questions to consider.

Consider how your manuscript fits into the publication:

  • How does it use a specific methodology or framework important to the journal?
  • How does it focus on themes that have been popular in recent issues?
  • How does it advance a new perspective on topics typically seen in the journal?
  • Does it fit with any proposed themed issues?

Consider the audience for your manuscript:

  • How does your subject or your approach to it intersect with the interests of the journal’s readers?
  • How does your manuscript appeal to readers outside your subfield?
  • Could your manuscript reach a broader audience that could expand the journal’s readership? If so, how?

Consider how your manuscript engages with the field at large:

  • How is it advancing new perspectives, approaches, or topics?
  • How is it critiquing previous or current scholarship?
  • How is it anticipating new directions in the field?
  • How is it using a common approach in a new way?

All these questions encourage you to consider how your manuscript contributes to the field in a way that is valuable enough for a journal to publish it. Make no mistake, the cover letter is an argument for why your manuscript should be published.

Writing a draft

This section addresses two aspects of composing a cover letter draft. The first aspect is the form, and the second is the content. Think about both of these aspects when composing your draft.

Consider the form

The structure of a document can be defined as the different sections of the document and the order in which they appear. There should be an addressee and addresser, as well as the proper contact information. If possible, it should be on departmental letterhead. The letter may be as short as three sentences or as long as multiple paragraphs. But unless the writer is a senior scholar, even a longer letter should be no more than one page. Some standard features you might consider:

Addressee. If you choose or are required to write a cover letter, follow the standard format for letters in the country in which the publication is based.

  • It is usually addressed to the editor unless otherwise specified.
  • If you cannot find the name of the editor, it is permissible to address it to the Editor-in-Chief or Managing Editor.
  • The address should be the journal’s, not the editor’s personal address or institutional address.

Font. While this category may seem trivial, font choice communicates a lot to readers.

  • The goal for a letter is readability, so avoid fonts and styles that are difficult to read.
  • Standard fonts include Arial or Times New Roman, usually in size 12.

Paragraphs. Again, the formatting of paragraphs aids in the readability of a letter, and an unusual paragraph format may appear unprofessional to some readers.

  • Make sure that paragraphs are not indented.
  • Single-space the text and justify it to the left.
  • Separate paragraphs with one line of space.

Closing. Letter closings solidify your presentation as a professional. Maintain the same formality as the rest of the letter.

  • Close with “sincerely,” “best regards,” or something comparably formal.
  • Type your name and provide your signature.
  • Include your contact information near the end.
  • For a dual-authored manuscript, include the contact information for both authors.
  • If the manuscript was composed by more than two authors, include only one additional author’s contact information with yours.

Consider the content

Remember that a cover letter, especially a longer one, is essentially a professional pitch for your manuscript. You ultimately need to communicate why your manuscript would be a good fit for a particular journal. Journals asking for longer cover letters want to know whether you are familiar with their audience and the journal’s mission statement. Below are some elements that you should consider when composing your letter:

Summarize the major arguments/findings of the manuscript. Make sure that you clearly explain what you discovered from your research. Connect these findings to the journal’s aims and scope. Some questions you might consider:

  • Did you make new connections?
  • Did you confirm previous findings?
  • Did you discover new implications?

Discuss your methodology. Clarify the type of methods you used in your research. Ask yourself:

  • Did you undertake a case study? A longitudinal study? A cross-sectional study?
  • Is the study qualitative, quantitative, or mixed methods?
  • Did you use or adapt a specific model or framework?
  • Did you approach the topic using a new theoretical lens?
  • Did you integrate multiple theories or theoretical frameworks?
  • Did you apply a theory or method not frequently used in your subfield?
  • Did you approach a theory or method in a new way?

Consider the aim of the journal. Every journal has a purpose, and most journals have a statement about the type of scholarship they feature. You might ask:

  • What is the aim and scope of the journal?
  • How does it present itself to the field?
  • How does your manuscript fit with recent publications in the journal?

Consider the readership. Here are some questions you can ask:

  • Who is the audience for the journal, and how will your manuscript appeal to them?
  • Which institutions subscribe to this journal?
  • How does your manuscript appeal to readers outside your subdiscipline?
  • How does your manuscript appeal to people outside your discipline?
  • How does it appeal to non-academic readers or professionals?

Consider the journal’s future trajectory. Research journals strive to remain relevant. In order to do so, journals often change to reflect trends in the field. Ask yourself:

  • Are they attempting to expand their readership?
  • Are they trying to integrate interdisciplinary approaches?
  • Are they incorporating more theoretical questions or newer methodologies?
  • Are they willing to critique the field?
  • Would your manuscript work as a part of a special issue?

Provide context for the research . If you are writing a longer letter, explain how your research fits in both with the research in your field at large and in your subfield. Ask yourself:

  • How does your work contribute to your field?
  • How does it engage with current scholarship in your field or subfield?
  • Does your scholarship address an oversight in the field? If so, how?
  • Do you innovate in terms of the subject(s); the methodology; or the integration of fields?
  • Do you address a gap in current research?

Additional considerations . Check to determine whether the journal requires any additional information. Some common expectations include:

  • Comment on the type of article submitted (e.g., research article, review, case report)
  • Assurances that all authors agree with the content of the manuscript
  • Assurance that the corresponding author will take responsibility for informing co-authors of editorial decisions, reviews received, and any changes or revisions made
  • Information about any closely related manuscripts that have been submitted for simultaneous consideration to the same or another journal
  • Statements about conflicts of interest or activities that might be seen as influencing the research
  • Statements regarding ethical practice
  • A copy of permissions to reproduce copyrighted material or a notice that permissions are pending (if applicable)
  • Names of specific reviewers from the journal who may be a good fit to read your manuscript

Possible pitfalls

Below are several other elements to keep in mind as you write your publication letter:

  • Avoid using too much jargon or too many acronyms.
  • Avoid over-embellishing your findings or exaggerating their significance.
  • Avoid name dropping.
  • Keep it simple and straightforward. Do not write a novel.
  • Keep it professional. Avoid humor.
  • Don’t copy text word-for-word from your manuscript.

Two templates

Below are two cover letter templates to help you visualize how form and content combine to make a strong publication letter. The templates offer guidelines for each section, but they can be modified based on the standards of your field. Use them to help you think through the elements that are most important to include in your letter.

Remember, your first draft does not have to be your last. Make sure to get feedback from different readers, especially if this is one of your first publications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

American Psychological Association. n.d. “Cover Letter.” APA Style. Accessed April 2019. https://apastyle.apa.org/style-grammar-guidelines/research-publication/cover-letters.

Belcher, Wendy Laura. 2009. Writing Your Journal Article in Twelve Weeks: A Guide to Academic Publishing Success . Thousand Oaks, CA: Sage Press.

BioScience Writers (website). 2012. “Writing Cover Letters for Scientific Manuscripts.” September 29, 2012. https://biosciencewriters.com/Writing-Cover-Letters-for-Scientific-Manuscripts.aspx .

Jones, Caryn. n.d. “Writing Effective Cover Letters for Journal Submissions: Tips and a Word Template.” Think Science. Accessed August 2019. https://thinkscience.co.jp/en/articles/writing-journal-cover-letters.html .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Kelsky, Karen. 2013. “Of Cover Letters and Magic (A Follow-up Post).” The Professor Is In (blog), April 29, 2013. http://theprofessorisin.com/2013/04/29/of-cover-letters-and-magic-a-followup-post/ .

Mudrak, Ben. n.d. “Writing a Cover Letter.” AJE . https://www.aje.com/dist/docs/Writing-a-cover-letter-AJE-2015.pdf .

Wordvice. n.d. “How to Write the Best Journal Submission Cover Letter.” Accessed January 2019. https://wordvice.com/journal-submission-cover-letter/ .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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How to Write an Effective Statement of Intent

How to Write an Effective Statement of Intent

While most students have heard of a personal statement or statement of purpose, not many can accurately describe what a statement of intent is. This grad school admissions requirement is subtly different from the other “statement” essays you may be familiar with. It is most often requested as an application component for research intensive master’s programs. It typically centers around a cohesive narrative of the applicant’s research interests, experiences, long-term goals, and what they intend to study in grad school. You’ll need to tailor your essay to ensure you meet the unique requirements for this application component.

In this blog, our grad school essay tutors reveal what a statement of intent is, how it differs from a statement of purpose for graduate school , and how to write and structure your statement of intent. You can also check out a sample statement of intent for graduate school.

>> Want us to help you get accepted? Schedule a free strategy call here . <<

Article Contents 16 min read

What is a statement of intent.

A statement of intent, sometimes called statement of interest, is one of the many written essay-style components requested during the higher education admissions process to help admissions committees understand the applicant better. Specifically, a statement of intent is something you’ll need to write to get into grad school . Not all master’s programs ask for it. It is typically requested in addition to the statement of purpose or as an alternative to the statement of purpose. Research-intensive programs most often favor this type of statement. In this essay, they are looking for applicants to expand on their research skills, research experience, and specialized interests.

A statement of intent is, at its core, a functional document with an implicit argument. It serves a very specific purpose and has a singular theme: explaining how your research or career interests align with the features of the program you’re applying to.

It’s important to understand the difference between a statement of purpose and a statement of intent, especially if you need to submit both during a single application cycle. It’s easy to mix up these two essay components! They have a lot of overlap in terms of their content, presentation, and format. Both ask applicants to focus on their research interests, describe why they are interested in a specific field, expand on relevant past academic/professional experiences, and explain their long-term career goals. Admissions committees evaluate both of these statements to assess specific skills and qualities: communication skills, research skills, scientific literacy, problem solving, intellectual curiosity, teamwork, and leadership potential.

Despite these similarities, there are certain factors that differentiate a statement of intent and statement of purpose. The key difference is the scope. A statement of purpose is more general, focused on your overall suitability for the program. A statement of intent is more specific and detailed, focused on your intention to make use of actual features of the program. Statement of intent prompts often ask you to talk about which faculty members you want to work with, what program faculties you wish to use, etc.

The way you discuss your experiences is also different in each of these essays. In a statement of purpose, you can discuss your overall research vision, and connect your past experiences to your long-term career goals. While you can certainly do this in a statement of intent as well, you need to take it one step further. Programs actually expect you to use this essay to expand on the specific skills you gained through past research experiences and connect them with program details like curriculum, preferred departments or modules, faculty members, on-going projects, etc.

The statement of intent actually works as a base template for your research proposal. Many students opt to use their statement of intent to develop their research proposals later in their career. As it’s extremely detailed, some programs even opt to use it in lieu of an interview. On the other hand, some programs refer to your statement of intent as a kind of blueprint to structure your graduate school interview questions . You can expect questions that directly reference the ideas and experiences you’ve discussed in your statement of intent. That’s why it’s so important to be confident about and committed to the ideas you discuss in your statement of intent.

Are you working on your statement of purpose and looking for tips? Check this out:

The structure of your statement of intent is very important as it serves to build a coherent progression of experiences. In this type of essay, you need to provide specific, technical details related to your research interests and experiences, while also telling an engaging narrative that logically builds to the conclusion of you applying to grad school. The key to achieving this balance is creating an effective essay structure.

Start by creating an outline of your essay that is centered around your basic thesis or main point. Return to this thesis periodically to ensure you’re not straying from it as you structure your essay.

Add the following paragraphs:


The first paragraph should immediately grab the reader’s attention and set up a clear framework for the rest of the statement. Unlike, say, a medical school personal statement , or college essays , we don’t recommend starting with an “anchor” story or incident. Since this is a more functional document, including dramatic personal details or childhood memories would only end up clouding the key message of your statement. It’s better to go with a more straightforward introduction that succinctly sets up the main thesis. You can opt to make your introduction more engaging by adding a quote or referencing a specific book or mentor who inspired you; having said that, make sure any external references are always relevant to your actual research interest and further your central argument. Critically, make sure you don’t forget to introduce your research topic, the name of the school you’re applying to, as well as the name of the specific program/department in the very first paragraph.

Body Paragraph 1/2/3/4/5

Next, you can add 1 to 5 main body paragraphs (depending on your word count) where you build a foundation of your research work, interests, experiences, and goals. Each paragraph should be clear, concise and informative. There are certain critical content targets you should keep in mind as you write these paragraphs:

Address the prompt and talk about the specific aspects of the program you\u2019re interested in, such as faculty members you\u2019d love to work with. "}]">

Your conclusion should include a concise statement of your key qualifications and unique suitability for the program. Touch upon how you’ll make use of your time at this school, and how that will help you in your long-term career goals. Reiterate your interest in their specific program.

The word count for a statement of intent can vary from school to school, but it generally ranges between 250 to 1000 words. You should tailor your statement as per your specific word count requirements.

Top Tips for Writing Your Statement of Intent

Keep these tips in mind to write an outstanding statement of intent that effectively communicates your research strengths.

Develop your central research thesis

If you’re applying to grad school, then you probably already have some idea about the kind of research you want to specialize in. If you’re having trouble formulating this idea or condensing it down for your statement of intent, try using the following strategy to structure your thinking and organize your thoughts in a more logical flow. Break down your research interest into three levels, as follows:

Are you solving any specific problem or addressing an existing issue via this research? ","label":"Problem","title":"Problem"}]" code="tab1" template="BlogArticle">

As we mentioned above, your statement of intent needs to be very specific and must reference the programs you’re applying to. Some schools even provide a specific prompt asking you to talk about which faculty members you want to work with, what sub-department you want to study under, and so on. Make sure you do the required research about what the school and the program have to offer so you can accurately reference this information in your statement. To begin with, you should check the program websites. If they don’t provide enough information, we recommend you reach out to alumni, professors, and current students to learn more.

Find out about the credentials of faculty members, their previous published work, their on-going projects, etc. Check the range of facilities that the school is offering, such as equipment, labs, and academic resources, as well as unique research or clinical experience opportunities. Don’t neglect the extracurriculars such as student support groups, prestigious clubs, and other opportunities that you won’t get on any other campus.

While you’re doing this research, make notes about how your own strengths connect to the unique features of the program. Do you have skills that could be particularly useful for an on-going research project? Do you have past research experience in the same topics that a faculty member is an expert in? When you’re actually writing the statement, these notes will help you to explain not only what you have to offer to the program, but also how you can use this program to further your long-term professional or academic goals.

Looking for a summary of our top tips for writing an effective statement of intent? Check out this infographic:

Follow the guidelines

As you begin your writing, ensure that you review all the guidelines that the school has provided and are closely adhering to then. For example, if there’s a prompt, go through it a few times, and make sure you are responding to the spirit as well as the letter of the prompt. Other considerations you should keep in mind include the maximum and minimum word count, the specific format, and “recommended” stylistic guidelines. For example, some schools ask you to write a formal statement that includes academic citations of works to support each of your research arguments along with references to works that have inspired you. You’ll have to customize the presentation, format, and content of each statement of intent to meet these kinds of specific requirements.

Tell a story with your experiences

It’s very important to remember that your statement of intent, though it is a more technical and functional essay, should not be merely a dry summary of facts, similar to a CV for grad school . Instead, you should write a logical and engaging narrative of the achievements and experiences that led you to your research goals, and how they connect to the program you’re applying to. Add details of your skills and commendable qualities backed up by actual experiences that demonstrate your passion and enthusiasm for the subject. Admissions committees are always more impressed by “proof” of abilities i.e., they want applicants to show them their journey, not merely tell them about it. For example, instead of merely saying that you have an extensive knowledge of bio-chemical reactions in banana enzymes, identify the specific research experience where you honed this knowledge, and explain the circumstances in your essay. If it was a research project, then provide details about the project name and supervisor, as well as your own role in the project and the daily tasks you performed.

Check out this video for tips on writing your CV for Grad School:

Don’t clutter your statement of intent with too many experiences and achievements. Always keep referencing your central thesis and evaluating if a specific experience will add to your overall narrative or not. After you’ve worked out your central thesis, spend some time analyzing all your academic, research, volunteer, extracurricular, employment, and life experiences. Select 2 to 5 of the most suitable experiences that align with both your research interests and the program admissions criteria and add only those. If you have numerous such experiences to choose from, we suggest prioritizing current or recent experiences.

As you’re discussing each experience or achievement, be specific and detailed, and provide all the relevant information including the names of supervisors, a detailed list of your duties, and so on. You can also make your statement of intent more robust by referring to a wide variety of sources as your research “inspiration”, including classes, academic conversations, workshops, lectures, seminars, books, as well as the more typical experiences of volunteering, work, or research.

A useful tip: make sure you’re adding transitory statements at the end and beginning of each paragraph, to build that logical flow and connect one experience or idea to the next. If you think your essay is looking too dry or CV-like, this is one quick fix you can try in order to narrativize your experiences.

Since a statement of intent is a more formal document written for a very specific purpose, ensure you are using professional/academic and formal language and, if required, you can use technical terms to explain your research ideas. Your evaluators will most likely be professionals from the same field, and they actually expect you to show your expertise in that specific area.

At the same time, avoid using long, complicated sentences. Make sure you use your authentic voice and keep your tone as natural as possible. Thoroughly check your essays for grammar, spelling, clarity of thought, logical flow, and coherence.

Remember that your statement of intent is very different from a personal statement. As we mentioned previously, it’s more formal and has a very specific focus. The admissions committee is expecting to see a coherent autobiography of your academic or professional interests and experiences. That should be your focus – you should only refer to personal information as it relates to the larger context of your academic experiences. For example, avoid telling stories from your childhood about your early interests or including details about life events that shaped you, unless they are strictly relevant to your research journey.

This isn’t the right platform to expand upon excessively personal issues such as an illness or major life changes. You can briefly touch upon these topics or weave them into your professional narrative, if it makes sense. For example, if your grades took a serious dip in a specific period due to personal circumstances, you could choose to briefly address that. But don’t make such incidents the central thesis of your statement of intent. Focus on skills, abilities and contributions, and your inspiration and motivation to pursue research. Rather than expanding on irrelevant childhood details, expand on your professional, academic, and personal connections to the program and school you’re applying to.

Avoid cliches and focus on facts

You don’t need a high-level research “break-through” or nationally recognized academic or research award to make your statement of intent stand out. Many students turn to cliches such as “I want to make the world a better place” or “I just want to help people” to hide what they perceive as insufficiently impressive experiences. In fact, no matter what your past experiences, it’s much better to focus on covering the facts, rather than evoking sentimental cliches to make your experiences seem grander than they actually are. Admissions committees aren’t expecting you to have advanced achievements beyond your level – the whole point of applying to grad school is to get the opportunity to do that level of work.

So instead of worrying about the “quality” of your experiences, focus on ensuring that your essay effectively discussed your best skills and true capabilities. Spend some time self-reflecting about what you learned from your academic, professional, and extracurricular experiences, how they contributed to your journey to grad school, what new skills you developed, what obstacles you overcame, and so on.

Write multiple drafts and seek feedback from experts

A statement of intent requires a little more intensive writing and editing than your typical admissions essays and statements. We suggest sharing your essay with subject matter experts such as research supervisors, faculty members, and other academic mentors who can give you their detailed feedback about the technical aspects of your statement. Their suggestions can help you refine your essay and identify ways to differentiate your thesis from others.

If you’re sure about the technical content of your essay, but need help with the writing, flow, coherence, grammar, and other such stylistic elements, consider getting expert help from a graduate school admissions consultant . These consultants have worked with numerous other students and can help you improve your written communication skills with proven strategies that work.

Whether or not you engage the help of experts, make sure you ask at least 1 other person to review your statement of intent once, even if they’re just a friend or family member. Remember, after going over the same content over and over again for days and weeks, visual fatigue sets in. A fresh pair of eyes can spot small errors and mistakes that you might have missed.

Sample Statement of Intent

Here’s a sample statement of intent for your reference:

Program/School : Clinical Psychology Masters at Ryerson University

Prompt : Describe your reasons for pursuing graduate study in the Psychology program, your research interests, how your previous studies and experiences have prepared you for the program, as well as your career objectives and how the graduate degree will advance them. (500-1000 words)

Statement of Intent:

“What is the ticking mechanism of the human mind? How can we truly know it?”

Professor Donaldson’s words from my very first Intro to Psychology class sparked my interest in the world of clinical psychology. Following my curiosity rewarded me with the discovery of my central academic passion in life – developmental psychology and its applications for adolescent females. Today, I hope to enroll in Ryerson University’s Clinical Psychology program so I can further explore my research interests and channel them towards my long-term goals of becoming a research-psychologist, combining clinical psychology practice with research experience to make new discoveries in this area. I believe my undergraduate education has prepared me to undertake advanced research projects and I would be an excellent candidate for your program.

My initial interest in psychology at the beginning of my freshman year soon led me to take on advanced psychology coursework, targeted personal reading, and extra credit projects. I soon built up a strong foundational base in the concepts of General Psychology, Behavioral Psychology, Social Psychology, Cognitive Psychology, Abnormal Psychology, and Psychology of Gender Roles. When completing the last course during my sophomore year, I found that I had a strong academic interest in the intersections of gender theory and clinical psychology. I was simultaneously completing a Psychological Assessment Tools course to hone my clinical lab skills. The confluence of these two courses helped me synthesize my special interest in understanding and addressing the biases in classic psychological assessment tools and analyzing their impact on incorrect diagnosis, failed treatments, and rate of relapse in impacted patients, especially women. That was when I decided that I wanted to improve my research skills so I could eventually complete advanced studies in this area.

A statement of intent is an autobiographical summary of your research interests and experiences, with an emphasis on how the program you’re applying to can help you achieve your goals. Some schools provide specific prompts for their statement of intent, asking students to describe aspects of their program they would most benefit from. A statement of intent is a more formal and functional document than your typical admissions essays, and usually only research-intensive master’s courses request this type of essay in your application.

While these two admissions essays have a lot in common – for example, they are both research-focused and help admissions committees evaluate your academic and professional credentials for their program. However, a key difference between them is the scope. A statement of purpose is more general, focused on your overall academic, professional and/or extracurricular experiences and your long-term career goals. A statement of intent is more targeted and detailed, with a clear focus on your specific research interests. In your statement of intent, you must reference the programs you’re applying to, and explain at length how you can contribute to them and which of their offerings most attract you.

This depends on the specific requirements of the program you’re applying to. Generally, a statement of intent has a prescribed word count ranging from 250 to 1000 words. Even if there’s no maximum word count provided, we recommend not exceeding 900 words. While you need to explain your research interests in detail, remember that this essay is not a research thesis and doesn’t need that level of scientific enquiry.

Your statement of intent should have the following structure:

  • Introduction : This should clearly set out your central thesis and reference your research interests and the name of the program/school you’re applying to.
  • Main body paragraphs : You can add 1 to 5 body paragraphs to discuss the details of relevant experiences and achievements, key skills and qualities, and your specific interest in the program you’re applying to.
  • Conclusion : Here, make sure you reiterate your research thesis, and call back to the program/college name. Provide a clear statement of why you think you are a uniquely well-suited candidate for their program.

To write an impressive statement of intent, you’ll have to spend sufficient time researching the facilities and features of the program and school you’re applying to, analyzing your own research interests and skills, and coming up with a central “thesis” that aligns the two. Include details of multiple experiences, achievements, awards, and activities to support your claims and prove your passion and suitability for a specific research area. Avoid including irrelevant personal details or cliches, and instead focus on creating a logical flow of experiences leading to your current application.

No, your statement of intent must be tailored for each program you’re applying to. That’s the whole point of a statement of intent – it explains why you’re well-suited to a particular program, and how you intend to use their resources to further your research interests. If you don’t refer to their unique offerings and instead just provide a general summary of your research interests, admissions committees will not be able to gauge why you’re a good fit for their program.

No, not all graduate programs ask for a statement of intent. Some ask for an additional statement of intent along with a personal statement and/or statement of purpose, while others only require the statement of intent. You should check the admissions websites of the schools you’re applying to learn more.

We recommend that you spend at least 6 weeks writing your statement of intent. This will give you sufficient time to refine your central “research thesis”, analyze your history of experiences to identify the most suitable ones, write and edit multiple drafts, and seek out feedback from expert reviewers.

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Absolutely loved reading this. Great job!!!

BeMo Academic Consulting

Hello and thank you very much for your comment! So glad you enjoyed this article!

Do you have any research statement of intent for Master's in Physics?

Hello Saba! Thanks for your comment. We will try to include one when we update the blog :)

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sample letter of intent for research paper

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Graduate School Applications: Writing a Research Statement

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The research statement is a common component of a potential candidate’s application for post-undergraduate study. This may include applications for graduate programs, post-doctoral fellowships, or faculty positions. The research statement is often the primary way that a committee determines if a candidate’s interests and past experience make them a good fit for their program/institution.

What is a Research Statement?

A research statement is a short document that provides a brief history of your past research experience, the current state of your research, and the future work you intend to complete.

What Should It Look Like?

Research statements are generally one to two single-spaced pages. You should be sure to thoroughly read and follow the length and content requirements for each individual application.

Your research statement should situate your work within the larger context of your field and show how your works contributes to, complicates, or counters other work being done. It should be written for an audience of other professionals in your field.

What Should It Include?

Your statement should start by articulating the broader field that you are working within and the larger question or questions that you are interested in answering. It should then move to articulate your specific interest.

The body of your statement should include a brief history of your past research . What questions did you initially set out to answer in your research project? What did you find? How did it contribute to your field? (i.e. did it lead to academic publications, conferences, or collaborations?). How did your past research propel you forward?

It should also address your present research . What questions are you actively trying to solve? What have you found so far? How are you connecting your research to the larger academic conversation? (i.e. do you have any publications under review, upcoming conferences, or other professional engagements?) What are the larger implications of your work?

Finally, it should describe the future trajectory on which you intend to take your research. What further questions do you want to solve? How do you intend to find answers to these questions? How can the institution to which you are applying help you in that process? What are the broader implications of your potential results?

Note: Make sure that the research project that you propose can be completed at the institution to which you are applying.

Other Considerations:

  • What is the primary question that you have tried to address over the course of your academic career? Why is this question important to the field? How has each stage of your work related to that question?
  • Include a few specific examples that show your success. What tangible solutions have you found to the question that you were trying to answer? How have your solutions impacted the larger field? Examples can include references to published findings, conference presentations, or other professional involvement.
  • Be confident about your skills and abilities. The research statement is your opportunity to sell yourself to an institution. Show that you are self-motivated and passionate about your project.
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How to write a letter of intent for research.

Read the RFP (request for proposals) or other submission instructions carefully to learn specific guidelines regarding the letter of intent . For example, most federal grant applications are extremely specific in terms of file size, format, naming conventions, supporting documents, etc.

Determine the type of information required and the LOI deadline.

Outline the info required for the letter of intent. Although it will vary depending on specific guidelines, the information required will typically include the name, affiliation and credentials of the principal investigator or project head; the name, credentials and affiliation of key research personnel; brief bios (biosketches) of researchers involved; participating institutions; and a name and summary of the proposed research project.

Write the summary of your research project for the LOI. Be specific in regards to the research objective, the methodology, the expected outcome, the benefit gained, populations to be studied, human subject parameters (if any) and your project's funding requirements. Include info on any past research studies that are relevant to the proposed work. Be sure to emphasize any similar research literature that features the principal investigator or key personnel.

Solicit the input of key collaborators regarding the research plan.

Collect the bios of key personnel and any other documentation that needs to accompany the letter of intent.

Submit the letter of intent before the deadline, and after it and all supporting documents have been proofed and assembled in the required format. Most grant application materials, including LOIs, are submitted online.

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Letters of Intent

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P 410-706-6723

Letters of intent to apply and preliminary proposals or “pre-proposals” are in a gray area with regard to routing. Neither the letter of intent nor the pre-proposal, as such, will result in funding. However, an institutional endorsement is often required. Should these documents be routed?

Letters of intent

A letter of intent is a non-binding document that simply helps the sponsor determine how many applications can be expected as a result of the solicitation or announcement and, in some cases, how many reviewers and the specific expertise that is likely to be needed for peer review. Letters of intent do not need to be routed.

NIH - Are Letters of Intent Required?

Preliminary proposals (Pre-proposals)

Pre-proposals may serve a similar purpose of sponsor resource allocation but often are used to determine the "top tier" of proposals. In this case, after review of the preliminary proposals, a select number of these applicants are invited to submit full applications. Some companies request a preliminary proposal for their consideration for support of a research project.

Pre-proposals that include a preliminary or estimated budget should be routed. The preliminary or estimated budget should include Facilities and Administrative Costs (indirect costs) at the appropriate rate. If turnaround time for submission of the pre-proposal is short, Office of Research and Development staff will work with you to meet the deadline.

If a full proposal is submitted as a follow-up to the preliminary proposal, the full proposal must be routed as a "New" submission even if the preliminary proposal was routed. For system-to-system Grants.gov submissions, follow agency instructions for referencing or attaching the pre-proposal.

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Letter of Intent Template

This Page (contents):

  • Tips for Writing a Letter of Intent

Sample Letters of Intent

In business, a letter of intent is commonly used as an initial proposal to the other party. These proposals may include purchases, acquisitions, contracts and mergers. While not binding, a letter of intent can help clarify the points of a deal or provide protection should a deal collapse.

Whatever may be your case, you can use our free Letter of Intent Template as a guide. Continue reading below, where you will find two different sample letters of intent as well as additional tips and resources.

Letter of Intent Template

Other Versions

Author : Brent Weight and Jon Wittwer

License : Limited Use


Simplify the process of writing a letter of intent by starting with this template. It outlines the different sections and topics that should be included in your letter.

Tips: How to Write a Letter of Intent

  • Use a proper business letter format.
  • Determine the name of the correct person to write to. To help ensure the letter is read by the right people, avoid addressing the letter to generic titles or names.
  • Remember, most of the provisions are not binding and are a starting point for negotiations. The letter is part of the business negotiation process. However, some provisions can be made binding such as non-disclosure agreements or a "no shop" provision.
  • Be concise and stay on topic.
  • Read many sample intent letters, such as the ones below. Real examples specific to your school or industry are very useful.

Business: Sample Letter of Intent to Purchase

Ryan Francom CFO Siding and More Inc 123 Anywhere Street Somewhereville, Best State 88889

Bill Stevenson President Rain Gutters R Us 123 Anywhere Street Somewhereville, Best State 88889

Dear Mr. Stevenson,

We hereby submit a letter of intent to purchase your business Rain Gutters R Us, its inventory and other assets. We envisage that the principal terms of the proposed transactions would be substantially as follows.

We would acquire Rain Gutters R Us including its facilities located at 123 Anywhere Street, its logo, brand, brand equity and customer lists. Furthermore, we would acquire all office and field equipment and inventory. As part of the deal, we would assume the current outstanding debt of $50,000.

As consideration for this, we would provide compensation of $400,000 as follows:

  • $50,000 deposit on execution of a purchase agreement
  • $100,000 after 15 day transfer period
  • Balance in equal payments paid monthly the first 6 months after closing

As part of this letter of intent, we would require that you cease shopping for other buyers for a period no less than 60 days to provide us time to complete due diligence and finalize the agreement. We would also require that you not disclose our intent to purchase until after the purchase agreement has been completed and we can issue a joint press release.

This letter is not an official purchase agreement. All of the terms and conditions of the proposed transaction would be stated in the Purchase Agreement, to be negotiated, agreed and executed by both parties.

If we are selected as a prospective buyer, we anticipate that from the selection date to the closing will take no more than 45 days.

Ryan Francom

Letter of Intent to Accept Scholarship

Scott Young 123 Anywhere Street Somewhereville, Best State 88889

Mike Sullivan Head Coach Awesome University Football Program 123 Anywhere Street Somewhereville, Best State 88889

Dear Coach Sullivan,

I wanted to confirm to you in writing my intent to accept the football scholarship offered to me by Awesome University. I am excited to put on the colors of the fighting lobos and begin practicing with you this fall.

Please send me information that will help me get ready for the season including information about enrollment, housing and training. If you have further questions, I can be reached at (123) 456-7890.

Thank you again for this opportunity and I look forward to seeing you again this summer.

Scott Young

More Sample Letters of Intent

  • Sample Letter of Intent for Acquisition - iastate.edu - This one includes various legal provisions. The sample includes a detailed explanation.
  • Sample Letter of Intent for Graduate School - nyc.gov - Example of how to write a letter of intent to attend graduate school (submitted along with the graduate school application).
  • National Letter of Intent (NLI) - nationalletter.org - An NLI is used to prohibit other schools from recruiting a student that has signed a letter of intent to accept a scholarship at a specific school. The NLI is sent to you by the school.

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How to Write a Great Letter of Intent (with Examples)

By definition,

A letter of intent  is a contract declaring one party’s tentative commitment to do business with another.

The letter explains the main terms of a potential transaction. Letters of intent, which are often used in large business transactions, are identical in composition to term sheets. The main distinction between the two is that letters of intent are presented in letter format, while term sheets are listicle in nature.

Letter of Intent- An Overview

A letter of intent is usually written and signed as negotiations between parties continue. Therefore, the final terms of an agreement can differ from what was agreed upon in the letter of intent. Before entering into a commercial transaction, both parties perform due diligence. Before signing a letter of intent, it is a good business practice to conduct due diligence. LOIs can be repetitive. One party may present an LOI, which the other party may either respond with a modified version of that LOI or draft an entirely new document. Ideally, there will be no surprises on either side of the table when both sides come together to formalize an agreement.

Many letters of intent contain non-disclosure agreements, which specify which aspects of a deal all parties agree to keep confidential and which information can be shared publicly. Many LOIs also have no-solicitation clauses, which prohibit one party from recruiting the other party’s employees.

Some characteristics of a letter of intent are:

  • The letter of intent is a document that declares one party’s formal commitment to do business with another.
  • The document, which is widely used in business deals, specifies the main terms of a prospective deal.
  • When two parties are originally brought together to work out the general terms of a contract before settling the finer points of a transaction, LOIs are useful.
  • An LOI contains terms such as requirements, specifications, schedules, and the parties involved.
  • Non-disclosure agreements and no-solicitation clauses are common in LOIs.
  • Letters of intent are often used outside of the corporate world when two parties agree to collaborate or develop a deal.

Letters of intent can be used for several purposes by different parties. Before negotiating and finalizing all of the fine points and specifics, parties may use an LOI to outline some of the simple, essential terms of an agreement. Furthermore, the LOI can be used to indicate that two parties are in the process of negotiating a contract, such as a merger or joint venture.

All in all, LOIs seek to accomplish the following:

  • Determine which critical points of a deal should be negotiated.
  • Protect all persons involved in the transaction.
  • Declare the type of the deal, such as a joint venture or a merger between two firms.

Alternate names

A letter of intent is also known by other names. They are:

  • Intent to Purchase Letter
  • Letter of Interest
  • Memorandum of Understanding
  • Assurance Letter
  • Framework Letter

Binding vs. Non-Binding

  • Binding- If the letter of intent is legally binding, it can be implemented. The letter is handled in the same manner as any other legally binding agreement.
  • Non-Binding- If the letter of intent is non-binding, it cannot be enforced. It is considered a representative letter in which the parties agree, in principle, with the intention of writing a formal agreement in “good faith.”

Types of Letter of Intent

There are various types of letters of intent, each serving different purposes.

These include:

Business Proposal – The letter of intent for a business proposal is a financial document used by a person or business to make a simple offer, either binding or non-binding, to invest with Principal Members. The offer would be a numerical contribution toward a portion of ownership in a business, partnership, or real estate.

Donation – A letter of intent for donation is a formal recognition of one’s desire to donate to a particular organization.  The letter explains the form of donation being provided and the donor’s wishes on how their gift should be used when accepted by the receiver

Marriage – The letter of intent to marry is a confirmation of a person’s intention to marry another person. It is used when a fiancé’s entry into the United States is dependent on their marriage.

Real estate – A real estate letter of intent defines general terms for negotiating a final deal between a buyer or tenant and a property owner. A letter of intent’s aim is to get all parties to agree to a non-binding agreement on the terms of a sale or lease.

Stock purchase – A stock purchase letter of intent is used to formalize an agreement for stock purchase in a company, such as a business, limited liability company (LLC), or partnership. The contract applies to both publicly and privately traded corporations.

Software development – A software developer uses a letter of intent for software development to show interest in working for a potential customer. The letter acts as both an introduction to the developer’s skills and an overview of the software development project.

To sue – A letter of intent to sue is used to warn an alleged defendant that a lawsuit against them will be filed in court. The letter will sum up the claimed illegal act and specify a time frame within which the defendant will resolve the matter to escape legal proceedings.

Business purchase – The business purchase letter of intent describes a proposed purchase agreement, and the buyer and seller will agree in principle on the terms of a deal. The letter can be considered binding at the request of the buyer and seller, but most of the time, the letter establishes the basis for a formal agreement that will be written at a later date.

Employment – The employment letter of intent is a general application that defines a person’s qualifications and previous work experience to improve their recruitment possibility. The letter of intent should contain any academic and job background related to the organization in question and the applicant’s excitement for how the business works and its results.

National – The national letter of intent is a form that student-athletes use to show their interest in playing sports at NCAA colleges and universities. The NLI is not a necessary document for qualification. However, sending an NLI will ensure accuracy in the recruitment process.

School – A school letter of intent is used to present an applicant to the school application review panel. A standard school letter of intent includes a header, greetings, body, and conclusion. The letter should contain the applicant’s personal story as well as academic and extracurricular accomplishments and awards.

Purchase – A purchasing letter of intent is a written declaration of intent to purchase goods or services from a seller. A consumer uses this letter to show seriousness and their desire to do business in the future.

Subcontractor – A subcontractor letter of intent is used to indicate that a subcontractor plans to work for a general contractor (also known as the “principal contractor” or “prime contractor”). This document is usually used as an initial agreement between the two parties, and the signature of a subcontractor agreement accompanies it.

Vacate – A tenant drafts a letter of intent to vacate with the intention of terminating their contract. The letter is intended to serve as an official notice of the tenant’s intention to vacate the property and usually gives thirty days’ notice, or the minimum period permitted by the State.

How to Write a Letter of Intent

Writing a letter of intent is relatively easy, especially if one knows what to include in it. There are several components of a letter of intent .

Return address for correspondence

Several letters sent in an official capacity are required to have a return address where replies can be sent by mail if needed. This paper has designated lines in the upper left-hand corner of the letter to display the return address.

For example :

23 King Avenue

Los Angeles, CA

Document the letter by date

The next step is attaching a particular calendar day when this letter becomes an active document between its sender and recipient. Use the two lines provided after the expression “Effective Date” to record the relevant calendar date.

Effective date___________.

Recipient address

The recipient is the one receiving the letter. Write their name and address on the three lines that follow.

Brad Stevens 223 Royal Lane Boston, MA

Subject of the letter

The blank line after the acronym “ RE ” requires the subject of this letter to be written. After writing the subject, this letter would have clearly outlined the identity of its sender, the official date when it becomes an active document, the identity of its recipient, and the topic of discussion.

RE: ______________ (subject of the letter)

Longevity of the letter

The first paragraph will have two checkboxes that must be filled out. You can only select one since this establishes whether this letter is “Binding” or “Non-Binding.” Select the binding checkbox if this document is intended to bear the authority of subjecting its Parties to its contents without further scrutiny and judgment by a court (as it will be automatically upheld in court). However, if this document is intended to serve as a guideline for its participants and require the courts to review and determine if compliance is required, mark the “Non-Binding” checkbox.

Introduce the parties

Every participant in the agreement that will be mentioned should be identified. The first paragraph below the introduction acknowledges the full name and address of the person or business company intending to pay a fixed amount of money to the seller of property to obtain ownership of that property.

The Buyer ____________(buyer’sname) with a mailing address of___________ (street name), City of_________, State of___________.

The seller, the actual owner of the property in question, also needs identification. Therefore, proceed to the next sentence and document the full name and address of the property’s seller on the first empty line of this section. 

The seller __________(seller’s name) with a mailing address of (street name)___________, City of____________, State of___________.

Details of the planned payment

In this section, the buyer states clearly how much money he or she plans to pay for the seller’s products and services. This statement continues to the third blank line, containing a detailed record of the seller’s product or service that the buyer wants to purchase.

The Transaction: The buyer agrees to pay the seller the amount of ____________ (amount in words) Dollars ($___________) in exchange for___________(goods/services)

Payment terms

Payment terms that govern how it will be sent need to be established. The fourth article includes three checkbox options that address the various methods of payment submission. One of these must be selected for this concept to be solidified for all parties involved. If a definite payment date has been negotiated or would be deemed fair by all parties, mark the first option here, “At A Later Date.” If this is not the case, disregard this choice and move on to the second (“Signing”).

At a later date: purchase price should be paid by: (pick one)

If a payment date is to be set, the payment date should be identified.

The date of_________.

Check the second checkbox if the payment date would be arranged in a structured agreement. Both parties may have agreed that payment should be made at the “Signing.” If the signature date on this letter is the payment deadline, check the box labelled “Signing” and the first checkbox that follows. Otherwise, check the “another formal arrangement” box.

If the buyer’s payment will not be made “At a Later Date” or a “Signing,” define how payment will be made directly. Label the “Other” checkbox in those cases, then record when payment will be made on the blank line after the word “Other.”

The deposit status

A seller may need some certainty that the buyer is committed, particularly if a large sum of money is expected in exchange. To adequately describe this status, one of the two checkbox statements provided here must be selected. To indicate that a “Deposit Is Needed,” check the first checkbox. After marking the first check box, write the amount of the deposit in words and numerically.

o Deposit is required: The buyer shall send to the seller, along with this letter of intent, payment in the amount of____________(amount in words) Dollars ($___________). The seller will accept the deposit as: (mark one)

After establishing that a deposit is needed, it is critical to specify whether the deposit is “Refundable” or “Non-Refundable.”. If the deposit is “Refundable,” show this by checking the “Refundable” checkbox and recording the deposit refund terms.

Check the “Non-Refundable” box to show that the seller has no responsibility to return the money even though the transaction that caused this letter is cancelled. Select the box labelled “Deposit Not Required” if the seller does not need the protection of a requested deposit before the transaction is completed. This relieves the buyer from having any deposit sum but does not relieve the buyer of the remaining obligations under this agreement.

Include any agreed-upon terms, such as the selling price or price changes. If the seller has committed to exclusivity (not to trade with other parties), it should also be included.

Other terms

There are other terms that can be included in the letter of intent.

  • Confidentiality – the agreement and any information gathered will be kept private.
  • Covenants –The actions each group must take when talks are in progress.
  • Special Conditions – any special terms agreed upon by the parties to be included in the purchasing agreement, such as leaving some furniture or recruiting specific workers. Some of the special conditions that can be included are:
  • An assessment of the property’s regulatory or other necessary approvals
  • The buyer completes due diligence.
  • The buyer obtaining funding
  • The buyer successfully selling their property.

Indicate if financing is needed

Some transactions require financing. That is an additional source of funds accessible to the buyer to ensure that the seller is compensated. This is common practice in most purchases where the property’s asking price is high enough that the seller needs this guarantee of payment.

For example ,

The seller can only request that the buyer verify that he or she has pursued and is likely to receive funding if future payments are not met. Mark the first checkbox labeled “Conditional Upon Financing” if this transaction is only possible if the buyer obtains financing. If the seller does not need such assurances, mark the “Not Conditional Upon Financing” box.

Display the applicable jurisdiction

This letter of intent can either be binding or nonbinding. Irrespective of this status, the state with “governing law” over this document must be identified. Fill in the blank space after the words “Under The Laws Of The State Of.”

Governing Law: This particular letter of intent shall be governed under the laws by the state of___________(name of state).

Contact information

Fill in a valid mobile number where you can be called during the employer’s business hours, and then enter your email address. Ensure that all these are well-monitored, as an interested Interviewer can use one of these to start communicating on behalf of the future employer.

Contact me by phone at_____________ or by email at______________.

Examine the material that has been presented. Sign your name on the line directly under the word “sincerely” if this accurately represents your intent with the recipient employer.

Sincerely, ___________ (Your signature)

Free Templates

Download our free and customized templates from here:

Letter of Intent 01

Applications of a Letter of Intent

A company’s legal staff usually writes LOIs in the context of business transactions, and they describe the specifics of the planned action. For instance, LOIs specify if a company intends to acquire another company with cash or through a stock transaction in the merger and acquisitions process.

Parents can use LOIs to convey their wishes for their children in the event that both parents pass away. While they are not legal documents like wills, LOIs can be accepted by family court judges who are in charge of deciding what happens to the children in such situations.

Lastly, LOIs are also used by people pursuing government funding and highly coveted high school varsity athletes. They write LOIs to express their intention to attend specific colleges or universities.

Benefits of a Letter of Intent

You miss out on a variety of purchase or selling opportunities without this document. Before agreeing to grant finance, banks or lenders may need some proof of an agreement. Alternatively, if the terms of the agreement are still being negotiated, either party could doubt the other party’s commitment to closing the deal and walk away.

Below are some benefits of using a letter of intent :

Seller’s perspective – It reduces the time spent when negotiating a deal Buyer’s perspective – It reduces the time spent doing a background check on a transaction the other party was not interested in.

Saves money

Seller’s perspective – This document ensures that the property will not be sold to another buyer at a lower price since it is stated in the contract. It also acts as a confirmation that the seller will receive payment. Buyer’s perspective – It ensures that you will receive funding from a grantor. It also guarantees that the buyer will not be charged more money for the property from a different seller.

Saves from mental anguish

This document prevents a seller from selling the property to someone else. It also prevents the buyer from buying from someone else since the contract has bound them.

Frequently Asked Questions

If a letter of intent is not binding, then what is it good for.

A Letter of Intent serves only to help finalize the terms of a potential agreement. A letter of intent is not seen as binding because it is just a tool to initiate a further dialogue.

What is a letter of intent used for?

A letter of intent is used to declare one party’s commitment to do business with another party. The letter explains the main terms of a potential transaction.

Are there any conditions in a letter of intent?

Yes. The conditions contained in a letter of intent are; the buyer obtaining funding, the buyer carrying out background research, a successful sale of the buyer’s home, and an inspection of the property regulatory or other necessary approvals.

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

hands typing on blank google doc

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

  • Bad: I am smart, dedicated, determined, and funny.
  • Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
  • Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
  • Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
  • Bad: I would love this job because it would propel me to the next stage of my career.
  • Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
  • Bad: I know I’m not the most qualified candidate for this job, but…
  • Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
  • Bad: I am a thirty year old white woman from Denver…
  • Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Legal Templates

Home Business Letter of Intent

Letter of Intent (LOI) Template

Use our letter of intent to declare your intention to purchase a good or service.

letter of intent template

Updated September 27, 2023 Written by Yassin Qanbar | Reviewed by Brooke Davis

A Letter of Intent (LOI) is a formal written document used to express a party’s intention to enter into a contract or agreement, outlining the main terms and showing a serious commitment to the deal. They are most commonly used in business transactions.

Because they discuss a potential transaction, a letter of intent is usually ( but not always ) non-binding. However, certain sections of the LOI, such as confidentiality clauses, exclusivity agreements, or governing law provisions, can be binding.

Besides business transactions, a letter of intent is commonly used for:

  • Property Purchase: To express the intention to purchase a property, setting out the terms of the deal.
  • Commercial Leases: Agree upon basic lease terms before formalizing the agreement.
  • Job Offers: Sent to prospective employees detailing the terms of the employment offer.
  • Executive Positions: Negotiating terms for high-level positions.
  • Academic Admissions – Express their strong interest in a particular program.
  • Collaborative Projects – Outline the terms of a research or development collaboration.
  • Letters of Intent - By Type (4)

What Is a Letter of Intent?

How to write a letter of intent, when should i use a letter of intent, letter of intent sample, letters of intent – by type (4).

Below, you can find different versions of LOIs that fulfill the same purpose as a traditional LOI but for unique situations.

letter of intent template for business purchase

Used between the Seller of a business and a potential Buyer. Eventually, you would use a Business Purchase Agreement to complete the deal.

letter of intent template for real estate

Real Estate

Used between the Seller of real property and a potential Buyer of the real property. You would use a Real Estate Purchase Agreement to complete the deal.

letter of intent template

Personal Property

Used between the Seller of personal property, such as a car or jewellery, and a potential Buyer of the personal property. You would use a Personal Property Purchase Agreement to complete the deal.

letter of intent template for other transaction

Other Transactions

Used between parties to document a potential transaction, such as providing goods or services over a given period of time.

A letter of intent is a written document that outlines a preliminary agreement between two parties regarding the terms of a potential purchase or another transaction. Some scenarios in which you would see a letter being used:

  • Mergers and Acquisitions : Set the groundwork for buying or merging with another company.
  • Investments : Agree upon terms with potential investors.
  • Joint Ventures and Partnerships : Outline the terms of potential partnerships or joint ventures.

Think of it as a road map for how the negotiation and deal will proceed.

The two parties can settle on specific terms while agreeing to continue negotiating the other terms and details of the transaction before signing a purchase agreement .

While an LOI can help two parties complete a deal down the line, the parties may decide not to proceed with the details in the letter if certain conditions aren’t met (like if there’s a lack of funding from one party).

Is a Letter of Intent Legally Binding?

A letter of intent is typically not legally binding. If you intend for your LOI not to be legally binding, ensure you include a provision to avoid any confusion or assumptions from the other party.

Even without the provision, a court would typically rule that the letter is just an expression of intent.

Why Should You Create a Letter of Intent?

Without this document, you might miss a purchase or sale opportunity. Banks or lenders sometimes require proof of a deal before promising to grant financing. Or, if you are still negotiating specific terms of the agreement, either side may question the other party’s commitment to getting the deal done and walk away.

Here are some of the suffering using this document might help prevent:

Step 1 – Fill in the Initial Details

To start your LOI, you need to fill out the essential information regarding the seller, buyer, and the item being purchased.

letter of intent template initial information

Step 2 – Detail the Purchase Price

Next, you need to include details about the purchase price. If no purchase price for the transaction is decided until the completion of due diligence, you can note that here. State the purchase price of the item in question and when the money is owed.

You can detail that a certain amount will be required upon signing the letter or, if you’re using one, upon signing a purchase agreement.

 letter of intent purchase price information

Step 3 – Record Any Conditions and Exclusivity Statements

If the transaction will be subject to any conditions, this is the place to include them. You can also emphasize if the seller agrees not to negotiate directly or indirectly with any other party concerning the item.

The parties can include certain conditions that must occur before a final agreement will be signed, such as:

  • The buyer securing financing
  • The buyer completing due diligence
  • The buyer successfully selling their home
  • An inspection of the property
  • Regulatory or other required approvals

You can also clarify if the parties should maintain confidentiality about the agreement or if the parties have certain covenants to complete during negotiations.

letter of intent conditions and exclusivity details

Step 4 – State the Termination Guidelines

In this section, state when the letter will automatically terminate. For example, it could be upon execution of a purchase agreement or a mutually written agreement between the parties.

letter of intent termination details

Step 5 – Record the Governing Law and Write a Non-Binding Clause

You need to detail which state the LOI will be governed by and include a clause on whether the letter is binding or non-binding.

letter of intent governing law and non-binding information

Step 6 – Obtain All Parties’ Signatures

Finally, finish your letter by having both parties sign the document.

letter of intent signatures

This agreement is most often used in transactions involving a purchase. Sometimes, two parties will know they want to do a business deal together but aren’t ready to sign an agreement.

For example, they may agree that one party will sell their business for a specific price, but they do not yet agree on who will take on certain business liabilities.

The parties can sign this document to show each other a good faith intention to negotiate a deal. It can also help parties get on the same page as to what they expect from the purchase. A Letter of Intent could be used after a request for a proposal  from vendors.

Here’s a list of some possible LOI relationships:

View our letter of intent template below, which you can download as a PDF or Word file and customize for your specific intentions:

letter of intent template for general property purchase

Related Documents

  • Non-Disclosure Agreement : Establish a contract between two parties promising to keep shared information confidential.
  • Memorandum of Understanding (MOU) : Outline an agreement between two or more parties in a formal document, communicating mutually accepted terms.
  • Partnership Agreement : A document detailing the terms of a partnership when two or more people share ownership.
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  • Power of Attorney
  • Non-Disclosure Agreement
  • Eviction Notice
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letter of intent template

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Letter Templates

sample letter of intent for research paper

sample letter of intent for research paper 1

If you are planning to submit a research paper, one of the essential documents you need to prepare is a letter of intent. This letter serves as an introduction to your research topic, including its significance, objectives, and methodology. Writing a convincing letter of intent can increase your chances of getting your paper accepted. In this article, we will provide seven sample letter of intent templates for research papers, along with useful tips to help you create an impressive one.

Examples of Sample Letter of Intent for Research Paper

The importance of studying climate change.

Dear [Editor’s Name],

I am writing to express my interest in submitting a research paper on the effects of climate change on agriculture. The significance of this study lies in the growing concern over climate change’s impact on food security, particularly in developing countries. Our research aims to identify the key factors that contribute to crop failure and propose strategies to mitigate the effects of climate change. We believe that this study can provide valuable insights into the challenges facing the agricultural sector and contribute to global efforts to address climate change.

Best regards,

[Your Name]

Exploring the Link between Social Media and Mental Health

I am writing to express my interest in submitting a research paper on the impact of social media on mental health. The rise of social media has been associated with a range of mental health issues, from anxiety to depression. Our research aims to explore the link between social media use and mental health outcomes among young adults. We believe that this study can provide an important contribution to the ongoing discussion on the impact of social media on well-being.

Investigating the Effectiveness of Online Learning during COVID-19 Pandemic

I am writing to express my interest in submitting a research paper on the effectiveness of online learning during the COVID-19 pandemic. With the pandemic forcing schools to close, online learning has become the primary mode of education. However, the effectiveness of online learning has been a subject of debate, with some arguing that it is not as effective as traditional classroom learning. Our research aims to investigate the effectiveness of online learning based on student performance and engagement. We believe that this study can provide valuable insights into the challenges posed by the pandemic and contribute to the ongoing discussion on education policy.

The Role of Artificial Intelligence in Healthcare

I am writing to express my interest in submitting a research paper on the role of artificial intelligence (AI) in healthcare. AI has the potential to revolutionize healthcare by improving diagnosis, treatment, and patient outcomes. Our research aims to explore the current state of AI in healthcare, its benefits and challenges, and its future prospects. We believe that this study can provide valuable insights into the opportunities and challenges facing the healthcare sector in leveraging AI to improve health outcomes.

Assessing the Impact of Cultural Diversity on Workplace Performance

I am writing to express my interest in submitting a research paper on the impact of cultural diversity on workplace performance. With globalization and immigration, the workplace has become more diverse than ever. However, the impact of cultural diversity on work outcomes is not well understood. Our research aims to assess the impact of cultural diversity on workplace performance, including productivity, creativity, and innovation. We believe that this study can provide valuable insights into the benefits and challenges of cultural diversity in the workplace.

Analyzing the Impact of E-commerce on Small Businesses

I am writing to express my interest in submitting a research paper on the impact of e-commerce on small businesses. With the rise of e-commerce platforms, small businesses face new challenges and opportunities. Our research aims to analyze the impact of e-commerce on small businesses, including its benefits and challenges, and propose strategies to help small businesses adapt to the changing landscape of commerce. We believe that this study can provide valuable insights into the challenges facing small businesses and contribute to policy discussions on supporting small business growth.

Investigating the Link between Urbanization and Air Pollution

I am writing to express my interest in submitting a research paper on the link between urbanization and air pollution. As more people move into cities, air pollution has become a major health and environmental issue. Our research aims to investigate the link between urbanization and air pollution, including the factors that contribute to air pollution and the health effects of exposure. We believe that this study can provide valuable insights into the challenges posed by urbanization and contribute to policy discussions on improving air quality in cities.

Tips for Writing a Convincing Letter of Intent for Research Paper

Writing a letter of intent for a research paper can be challenging, especially if it is your first time. However, with the right approach, you can create a convincing letter that will grab the editor’s attention. Here are some tips to help you:

Define Your Research Question

Start by defining your research question and explaining why it is important. Your letter of intent should clearly state the purpose of your research and what you hope to achieve.

Provide Context and Background

Give context to your research question by providing relevant background information. This can include statistics, previous research, or any other relevant data that supports your case.

Explain Your Methodology

Explain the methodology you will use to conduct your research. This can include the research design, data collection methods, and analysis techniques. Make sure to explain how your methodology aligns with your research question.

Highlight Your Contribution

Explain how your research will contribute to the field. This can be by providing new insights, developing new theories, or proposing practical solutions to existing problems.

Show Your Expertise

Show that you are an expert in the field by mentioning any previous research or publications that you have conducted. This will give the editor confidence in your ability to deliver high-quality research.

Edit and Proofread

Before submitting your letter of intent, make sure to edit and proofread it carefully. Check for typos, grammatical errors, and formatting issues. A well-written letter of intent will make a good first impression.

Frequently Asked Questions

What is a letter of intent for research paper.

A letter of intent is a document that introduces your research topic to the editor of a journal or conference. It explains the significance of your research, its objectives, methodology, and expected outcomes. It is an important document that helps you convince the editor to accept your research paper.

What should be included in a letter of intent for research paper?

A letter of intent for research paper should include the following elements:

  • A clear statement of your research question or objective
  • Background information that provides context for your research
  • An explanation of your research methodology
  • A statement of your expected outcomes or contributions
  • Your academic qualifications and expertise in the field

How long should a letter of intent for research paper be?

A letter of intent for research paper should be concise and to the point. It should not be longer than two pages. Aim for a length of 500-800 words.

How do I address the editor in my letter of intent?

You should address the editor by name and use a formal salutation, such as “Dear Professor [Last Name]” or “Dear Dr. [Last Name]”. If you are not sure about the editor’s gender or title, use their full name and avoid using gender-specific pronouns.

Can I use a template for my letter of intent?

Yes, you can use a template for your letter of intent, but make sure to customize it to fit your research topic and objectives. Do not copy and paste the template without making any changes. Use the template as a guide, but make sure to add your own voice and style.

How do I submit my letter of intent?

You can submit your letter of intent through the journal or conference’s online submission system. Make sure to follow the submission guidelines carefully and provide all the required information.

Writing a convincing letter of intent for a research paper requires careful planning and attention to detail. By following the tips and examples provided in this article, you can create a letter that will impress the editor and increase your chances of getting your paper accepted. Remember to define your research question, provide context and background, explain your methodology, highlight your contribution, show your expertise, and edit and proofread your letter carefully. Good luck!

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  1. Writing a Letter of Intent

    What you are proposing to do. Think of this as a project statement or summary. This may be referred to as a statement of purpose. What is your overall purpose? Do you plan to solve a problem, answer a research question, complete a new project, gain additional education, take on a new position?

  2. Research Interest Statement Samples That Worked

    Updated: Jan 01, 2024 A good research interest statement sample can be hard to find. Still, it can also be a beneficial tool for writing one and preparing for a grad school application or post-graduate position. Your research interest statement is one of the key components of your application to get into grad school.

  3. How to write a statement of intent

    A statement of intent is an outline of a potential research area for a project you would like to undertake that: Highlights your area of research interest. Describes the importance of this area of research and why you are the right person to undertake it. Identifies a potential supervisor (s) who you would like to work with on the project.

  4. Guidelines for a Letter of Intent

    1. Opening Paragraph: Your summary statement. It should be able to stand alone. If the reviewer reads nothing else they should know what you want to do from reading this paragraph. Make it clear what you want the reader to do; for example, consider funding the project. Answer the following: Who wants to do what? How much is being requested?

  5. Journal Article Publication Letters

    A journal publication letter, also known as a journal article submission cover letter, is a cover letter written to a peer-reviewed journal to advocate for the publication of a manuscript. Not all journals ask for a publication letter. Some see publication letters as optional, but many peer-reviewed academic journals request or require them.

  6. PDF Letter of intent

    WHAT? WHY? HOW? The letter of intent in essence a mini research proposal. The aim the of the letter of intent is give you an opportunity to formulate your research topic/ideas in a structured manner, and to provide the research committee at the department of music an indication of your intended study.

  7. How to Write a Statement of Intent

    Updated: Jan 01, 2024 While most students have heard of a personal statement or statement of purpose, not many can accurately describe what a statement of intent is. This grad school admissions requirement is subtly different from the other "statement" essays you may be familiar with.

  8. Writing a Research Statement

    Research statements are generally one to two single-spaced pages. You should be sure to thoroughly read and follow the length and content requirements for each individual application. Your research statement should situate your work within the larger context of your field and show how your works contributes to, complicates, or counters other ...

  9. How to Write a Letter of Intent for Research

    Step 1 Read the RFP (request for proposals) or other submission instructions carefully to learn specific guidelines regarding the letter of intent. For example, most federal grant applications are extremely specific in terms of file size, format, naming conventions, supporting documents, etc.

  10. Letters of Intent

    A letter of intent is a non-binding document that simply helps the sponsor determine how many applications can be expected as a result of the solicitation or announcement and, in some cases, how many reviewers and the specific expertise that is likely to be needed for peer review. Letters of intent do not need to be routed.

  11. Letter of Intent: Template & Writing Guide (With Examples)

    To research a letter of intent for a job, check out: The job ad; The company's mission statement; The company website; Media articles about the company's challenges, successes, awards, and lines of business. Letter of Intent Sample—Researching the Job. Here's a sample job posting (for a software engineer), with key parts highlighted:

  12. PDF Letter of Intent (LOI) Template

    Letter of Intent (LOI) Template A letter of intent (LOI) may be submitted to the respective Disease Team (DT) for endorsement to satisfy the requirement for the first stage of scientific review of an investigator-initiated trial (IIT).

  13. Free Letter of Intent Template

    In business, a letter of intent is commonly used as an initial proposal to the other party. These proposals may include purchases, acquisitions, contracts and mergers. While not binding, a letter of intent can help clarify the points of a deal or provide protection should a deal collapse. Advertisement. Whatever may be your case, you can use ...

  14. How To Write a Statement of Intent (With Tips and Sample)

    Knowing how to write a statement of intent is essential to increase your chances of getting an admission offer, and here's how to do it: 1. Salutations. Starting your statement of intent with a personal salutation helps to make it more personal. To make the statement of intent more personal, you can reach out to the institution to learn to whom ...

  15. 40 Best Letter of Intent for Graduate School Samples

    In most universities, a letter of intent for grad school is part of the admissions process, especially when you will apply to graduate programs that are research-oriented. A sample letter of intention for graduate school is closely scrutinized by the admissions officers since the letter is the venue where applicants talk about themselves, their ...

  16. Permission Request Letter for Data Collection for Research

    A permission request letter is one where an individual, organization, or group is requesting permission to perform an act or obtain information. A Permission request letter for data collection for research is one where someone, such as a college student, is requesting data to complete research work. For instance, if someone is attending ...

  17. How to Write a Great Letter of Intent (with Examples)

    The letter of intent is a document that declares one party's formal commitment to do business with another. The document, which is widely used in business deals, specifies the main terms of a prospective deal. When two parties are originally brought together to work out the general terms of a contract before settling the finer points of a ...

  18. How to Write a Good Cover Letter for a Research Position

    First, they can probably figure out your name. You don't need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, "the open position" and "your company" are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius.

  19. Free Letter of Intent (LOI) Template

    Use our letter of intent to declare your intention to purchase a good or service. A Letter of Intent (LOI) is a formal written document used to express a party's intention to enter into a contract or agreement, outlining the main terms and showing a serious commitment to the deal. They are most commonly used in business transactions.

  20. How To Write a Letter of Intent (With Template and Tips)

    2. Introduction. Use the first one or two sentences of your letter to formally introduce yourself. This section can include your name, a brief explanation of your current experience level and your reason for writing. For example, if you're a recent graduate, include information about your degree and areas of study.

  21. letter of intent example for research paper

    Example 1: Theoretical Research Dear [Name of Professor/Program Director], I am writing this letter to express my interest in [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

  22. Letter-of-Intent

    intent letter for research. Course. BSEd-Mathematics (Ed 1) 802 Documents. Students shared 802 documents in this course. University Cebu Technological University. Info More info. Academic year: 2022/2023. Uploaded by: Anonymous Student. This document has been uploaded by a student, just like you, who decided to remain anonymous.

  23. sample letter of intent for research paper

    A letter of intent for research paper should include the following elements: A clear statement of your research question or objective. Background information that provides context for your research. An explanation of your research methodology. A statement of your expected outcomes or contributions. Your academic qualifications and expertise in ...