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Word 2010  - Working with Shapes

Word 2010  -, working with shapes, word 2010 working with shapes.

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Word 2010: Working with Shapes

Lesson 14: working with shapes.

/en/word2010/working-with-hyperlinks/content/

Introduction

Lesson 14

You can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use flowchart shapes.

In this lesson, you will learn how to insert a shape and format it by changing its fill color , outline color , shape style , and shadow effects . Additionally, you will learn how to apply 3D effects to shapes.

Using shapes

Word's large shape collection allows you to organize and design the image you want. While you may not need shapes in every document you create, they can add visual appeal. To use shapes effectively, you'll need to know how to insert a shape and format it by changing its fill color , outline color , and shape style, as well as add 3D effects .

To insert a shape:

  • Select the Insert tab.

The Shape command

  • Select a shape from the drop-down menu.

Creating a new shape

  • Release the mouse button.

To resize a shape:

  • Click the shape to select it.

Resizing the shape

If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or bottom of the shape will only allow you to resize vertically , while the handles on the left and right sides will resize the shape horizontally .

To change the order of shapes:

If one shape overlaps another, you may need to change the ordering so the correct shape appears in front. You can bring a shape to the front or send it to the back . If you have multiple images, you can use Bring Forward or Send Backward to fine tune the ordering. You can also move a shape in front of or behind text.

Right-clicking the shape

In some cases, the ordering option you select will not affect the ordering of the shapes. If this happens, select the same option again or try a different option.

Changing a shape's appearance

To change to a different shape:.

The Format tab

  • Click the Format tab.

The Edit Shape command

To change the shape style:

The More drop-down arrow

  • Select the desired style.

To change the shape fill color:

  • Select the shape. The Format tab appears.
  • Select the Format tab.

Choosing a fill color

  • Select the desired color from the list, choose No Fill , or choose More Fill Colors to choose a custom color.

To change the shape outline:

Choosing an outline color

To change shadow effects:

  • Click the Shape Effects command. A drop-down menu will appear.
  • Hover your mouse over Shadow . You will see a list of shadow presets.

Choosing a shadow type

  • Click the desired shadow effect to add it to your shape.

You can select Shadow Options from the drop-down menu and click the Color button to select a different shadow color for your shape.

There are two types of effects you can apply to your shapes to give them a 3D appearance: 3-D Rotation and Bevel . 3-D Rotation gives the appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn't work with every type of shape.

To use 3-D Rotation:

  • Select the shape.
  • Click Shape Effects from the Shape Styles group.
  • Hover the mouse over 3-D Rotation . A drop-down menu will appear.

Choosing a 3-D rotation preset

To use bevel:

Choosing a bevel preset

  • Select the desired bevel preset from the drop-down menu. You can also click 3-D Options if you would prefer to type custom values.

If you click 3-D Options , you'll also be able to change the shape's material to give it a metal, plastic, or translucent appearance, and you can choose the lighting type to change how the shape is illuminated.

Viewing the 3-D Options

  • Create a new Word document.
  • Insert a shape .
  • Change the shape to a different shape .
  • Change the fill color .
  • Change the outline color .
  • Try various shadow effects .
  • Try various 3D effects .

previous

/en/word2010/text-boxes-and-wordart/content/

Basic Use of Shapes

Locked lesson.

  • Lesson resources Resources
  • Quick reference Reference

About this lesson

Learn to move and color shapes to draw attention to an area.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2013 , 2016 , 2019/365 .

Exercise files

Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.

Quick reference

When to use.

Shapes are for more than decoration. They draw a reader’s eye to a specific point. For example, the red outline above is simply a rectangle shape placed for a useful purpose.

Instructions:

Note: When you add a shape a new ribbon appears called the DRAWING TOOLS ribbon.

Insert ribbon, shapes

  • Click Insert, Shapes: a gallery of available shapes appear on the screen.
  • Click to drop, or Click and drag to control the size of the shape on your document.  

Move and re-size a shape

Shape styles.

Notice the gallery of Shape Styles with ABC in the shape examples. That allows you to type words inside your shape.

You also can choose a specific “Shape Fill” color, even “No Fill” if you want a transparent box.

And SHAPE EFFECTS will give a new dimension to the look of the shape. Click and experiment!

Layout options

  • 00:04 All right, we're gonna do some inserting of shapes.
  • 00:07 This is actually a very fun lesson.
  • 00:09 Let's go ahead and click on Shapes.
  • 00:11 Here you go, and basically, the rule is you don't click and drag the shapes,
  • 00:15 you activate it.
  • 00:16 And then your mouse comes out to your screen, and it's a black cross bar and
  • 00:19 you click to drop the shape.
  • 00:21 They always drop in their default size and color.
  • 00:23 You, of course, can change that.
  • 00:24 All these little handles around the edge are resizable, and you can alter that.
  • 00:29 And then we have a spinning arrow right on top.
  • 00:31 That it is a rotation arrow.
  • 00:33 And then, of course, we have this little animal here, which is our layout.
  • 00:37 And you can tell it where to beyond the screen.
  • 00:39 Type with text, through the text, in front, behind, top, bottom of the text.
  • 00:44 We have two options below.
  • 00:46 Move with the text, or fixed position on page.
  • 00:48 So as you move text, it won't bump your shapes around it.
  • 00:51 That's kind of a nice option so.
  • 00:53 All right, that the circle.
  • 00:54 Let's go ahead and draw a square.
  • 00:56 Go back to the Insert, and Shapes, and
  • 00:58 I'm going to grab the rectangle here with rounded corners.
  • 01:02 I'm going to click and drag a square this time, not just drop a default one.
  • 01:06 I'm going to click and drag the shape I want.
  • 01:08 And so, we're going to actually use the format.
  • 01:11 Drawing Tools Format this time.
  • 01:13 The shape fill, I don't want to fill at all.
  • 01:16 I want to be completely transparent.
  • 01:18 And the shape outline I want to be maroon, and
  • 01:21 the shape outline thickness or weight I want to be about that thick.
  • 01:25 There we go.
  • 01:26 It's a great way to outline something on a Microsoft Word document,
  • 01:30 putting an outline around something, draw attention to it.
  • 01:33 All right, we're going to do with the heart.
  • 01:35 Click on the Insert, go to Shapes, we're going to focus on the heart right here.
  • 01:40 Click it once, and I can click and drag any shape I want.
  • 01:44 And of course, hearts should be red, right?
  • 01:46 Or, should they, let me go to more outline colors.
  • 01:50 Let's see, I can go through all the standard colors,
  • 01:53 make a purple heart, and I make it a transparent purple heart.
  • 01:56 Click that and see what happens.
  • 01:58 Why did it go, 'cause I only did the outline, my goodness.
  • 02:01 All right, shape fill.
  • 02:03 Lets go to more fill colors, and I'll go to the purple and
  • 02:08 make it a transparent purple heart.
  • 02:10 Come back out here, and look at that.
  • 02:12 Now when I put it over words, see what happens?
  • 02:15 it's transparent, very nice.
  • 02:16 Well, there's a couple other things you can do with that, as well.
  • 02:18 Let's go back to Shape Fill.
  • 02:21 I can put a picture inside that heart.
  • 02:23 I can make it a gradient color.
  • 02:25 I can put texture inside the heart.
  • 02:28 See what's happening?
  • 02:29 It's kind of great in the background.
  • 02:30 The more fill colors also has a custom option where you can type the RGB codes if
  • 02:35 someone tells you well, I need this color purple.
  • 02:39 You say, well what are the RGB codes for that color, and
  • 02:41 I'll type it in to get the exact color.
  • 02:43 We also have HSLS, stands for Hue, saturation, luminosity or luminance.
  • 02:50 So generally, RGB is the language everyone uses.
  • 02:53 So here we go, our last one is a lightning bolt.
  • 02:56 Go to Insert, go to Shapes, find the lightning bolt, click once.
  • 03:00 Come out here, and I want you to see that no matter
  • 03:03 how I try to get this thing to face left, it won't face left.
  • 03:07 I'm clicking and dragging.
  • 03:08 So I'm just gonna go ahead and let go of that thing.
  • 03:10 And right up here on the Drawing Tools > Format, over here,
  • 03:14 we have this button that says Rotate 90, Left, Right 90, Vertical or Horizontal.
  • 03:19 So I can get it to flip horizontal.
  • 03:21 But there's even an easier way.
  • 03:23 Now notice the side handles this time.
  • 03:26 I can fold this like a page in a book.
  • 03:28 I'm just folding it back and forth, to get that thing to go right or left,
  • 03:32 depending on what I need.
  • 03:33 Okay, that's it for our Shapes lesson.
  • 03:35 Have fun with those and
  • 03:36 use those transparent shapes to draw attention to things.
  • 03:41 Thanks.

Lesson notes are only available for subscribers.

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Erin Wright Writing

Writing-Related Software Tutorials

How to Insert and Modify Shapes in Microsoft Word (PC & Mac)

By Erin Wright

This tutorial shows how to insert shapes in Microsoft Word. Shapes include circles, squares, rectangles, arrows, lines, hearts, flowchart symbols, banners, and speech bubbles.

In addition, we will change the shape color, outline, and effects such as shadows and reflections. Then, we will place shapes behind text and other objects.

Sometimes shapes placed behind text or other objects can be difficult to select, so we will also look at how to select them regardless of their location.

Table of Contents:

How to Insert Shapes

How to change the shape color, outline, and effects, how to place shapes behind text and other objects, how to select shapes behind text or other objects.

Watch all the steps shown here in real time!

Explore more than 250 writing-related software tutorials on my YouTube channel .

The images below are from Word for Microsoft 365. These steps also apply to Word for Microsoft 365 for Mac (a.k.a. Word for Mac), Word 2021, Word 2019, Word 2016, and Word 2013.

  • Select the Insert tab.

Insert tab in Word 365

  • Select Shapes in the Illustrations group.

Shapes button in the Insert tab in Word 365

  • Select a shape from the drop-down menu.

Shapes menu in the Insert tab in Word 365

  • Your cursor will become a pointer with two crossed lines. Click and hold the pointer as you drag the shape onto the page.

Pointer to draw shape in Word 365 (Enlarged to show detail.)

  • Use the resizing handles to adjust the size as necessary.

Shape resizing handles in Word 365

  • Click the shape to select it. (The resizing handles shown in figure 5 will appear when the shape is selected.)
  • Select the Shape Format tab if it is not already selected. This tab only appears when a shape or text box is selected.

Shape Format tab in Word 365

  • Select the Shape Fill menu arrow in the Shape Styles group.

Shape Fill menu arrow in the Shape Format tab in Word 365

  • Select a color from the drop-down menu.

Shape Fill menu colors in Word 365

  • (Alternative) Select More Fill Colors to open the Colors dialog box that provides advanced options including text boxes to enter RGB, HSL, and Hex codes.

More Fill Colors option in the Shape Fill menu in Word 365

  • Select the Shape Outline menu arrow in the Shape Styles group.

Shape Outline menu arrow in the Shape Format tab in Word 365

  • (Alternative) Select More Outline Colors to open the Colors dialog box that provides advanced options including text boxes to enter RGB, HSL, and Hex codes.

More Outline Colors option in the Shape Outline menu in Word 365

  • Select Weight to choose an outline thickness.

Shape Outline Weight menu in the Shape Format tab in Word 365

  • (Optional) Select Sketched to choose an outline that looks hand drawn.

Sketched menu in the Shape Outline menu in Word 365

  • (Optional) Select Dashes to choose a dashed or dotted outline.

Dashes menu in the Shape Outline menu in Word 365

  • (Optional) Select Shape Effects to add additional options such as shadows, reflections, and beveled edges. Note that some of these options will alter your color and outline choices, so you may have to experiment to achieve the desired results.

Shape Effects menu in Word 365

By default, shapes are positioned in front of the text and can be dragged anywhere in the document. However, you can place shapes behind text and other objects.

  • Click the shape to select it.
  • Select the Shape Format tab if it is not already selected (see figure 6).
  • Select the Send Backward menu arrow in the Arrange group.

Send Backward menu arrow in the Shape Format tab in Word 365

  • Select an option from the Send Backward menu:
  • Send Backward sends the shape back one level.
  • Send to Back places the shape behind all other objects.
  • Send Behind Text places the shape behind the body text. This option doesn’t place the shape behind header or footer text.

Send Backward menu in Word 365

  • Select Arrange .

Arrange button in the Shape Format tab in Word for Mac

  • Select the Send Backward menu arrow.

Send Backward menu arrow in the Format Shape tab in Word for Mac

  • Send to Back places the shape behind all other objects

Send Backward menu options in Word for Mac

  • Select Wrap Text followed by Behind Text to place the shape behind the text.

Behind Text option in the Wrap Text menu in Word for Mac

The shape now should be positioned behind your text or other objects.

Shape behind text in Word 365

  • Select the Layout tab in the ribbon.

Layout tab in Word 365

  • Select Selection Pane in the Arrange group.

Selection Pane button in the Layout tab in Word 365

  • Select the shape in the Selection pane on the right side of your screen.

Selection pane in Word 365

The shape should be selected in the text and the Shape Format tab should appear in the ribbon.

Related Resources

How to Insert and Modify Images in Microsoft Word

How to Make Microsoft Word Faster by Hiding Images

How to Wrap Text around a Circle in Microsoft Word (PC & Mac)

Update October 23, 2023

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klient solutech

22 Best Basic Microsoft Word practice exercises for beginners

Vijay Sharma

  • May 23, 2017
  • Microsoft Office , Microsoft Word , Productivity Software

22 Microsoft Word Exercises

Microsoft Word Exercises for Practice: –  This article is very important for a basic computer course, for college and school students learning Microsoft Word online and offline. In this, you will get the best ideas on how to learn and practice Microsoft Word.  And you can explore the capabilities of Microsoft Word as a business software in this post.

The best way to learn anything is by doing exercises and creating samples of existing materials from experts. It’s ok that you know about Bold, Italic, Page Layout, Insert Menu, View options, etc. but it’s great if you can use such options in creating anything in Microsoft Word.

I mean tools are the same, but the field, seed, and process are changed. So, Can you do that with the same tools? I know farmers do it daily.

So, let’s explore how to learn Microsoft Word. Microsoft Word Exercises ideas that I think every student around the world should practice.

Microsoft Word practice exercises for beginners:

1. create and design admission/enquiry forms etc..

To create this kind of form, you need to use shapes, text boxes, colors, formatting options, tables, and horizontal lines in MS Word. This is a very good exercise to practice because it will give you an idea of how to use such options practically on various official documents that we use in our daily official life.

These days many people do not create forms and charts usually they download them. That makes the forms boring. And often you see similar kinds of formats in forms. But as a student or teacher or small business owner if you learn to create such forms not only do you expand your thinking and creativity but you can also utilize this ability in business and job.

See a sample in the image below.

admission form sample Microsoft Word

2. Create bills/leaflets/brochures. See the sample below.

Everyone has various designs of bills such as your refrigerator shopping bill, computer bill, electricity bills, and various other kinds of bills. So you can practice in Microsoft Word to create that type of bill format. It’s good for practice in which you will learn the Insert menu option, text adjustment between the table, page size, and text boxes.

ms word shapes exercise

3. Design E-book cover pages / Magazine front/ books front/back page using the cover page option in Insert Menu.

This practice is an advance. But try to find the books and magazine cover pages. And try to make it similar in MS Word. Imagine if you’re the designer, how you will design the same content or front page. You will learn while practicing this about the Cover Page option in MS Word or you can design without using that option. The benefit of learning this is about understanding the various practical uses of Microsoft Word in our daily lives.

ms word shapes exercise

4. Create Business Cards using Shapes, text, and colors.

People use Adobe Photoshop, Corel Draw, and websites to create business cards nowadays automatically and manually. You can also use that. But it’s about mastering MS Word options and skills. When you create and design anything in Microsoft Word. Your basic computer skills become strong. That helps you in the future when you start working on a Computer or MS Office or MS Word. Also, basic computer skills are very important before doing any degree course in IT. So, Design the business cards similarly you see in the below sample picture.

Business Card Creation in Microsoft Word

This is an advanced exercise, but if you do it and create cards then the options you’ve learned during your computer courses in MS Word remain forever in your brain.

Related: Importance of MS Word in Education

5. Use smart art and create organizational charts and showcase relations: 

Smart Art is one of the favorite options in Microsoft Word. Smart art is used to draw diagrams that are used to showcase the content visually that will be easy to understand and manage. As you see below the smart art image Hierarchy Diagram is used to create an organizational chart or structure of the Telecom company.

This is the best method to understand and teach certain things to students, teachers, parents, and companies. You will see such organizational charts in the company’s office and government head offices.

Use smart art and create organizational charts and showcase relations

Radial Cluster:

I have created this radial cluster diagram and organizational chart using Smart Art in Microsoft Word to showcase the difference between Managed WordPress Hosting and Shared Hosting ” in one of the latest published posts. You can practice and create a similar chart to showcase the relation or useability differences.

ms word shapes exercise

Structural Chart: 

Shared hosting structure or uses explained through smart art organizational chart in word

I hope that you can see (if not zoom in the browser using (Ctrl+ + ) both WordPress hosting and shared hosting smart images that are created in Microsoft Word.

When you practice MS Word Option to create the above diagram or any other, you get many problems. Those problems were not there while you were learning MS Word. These are the problems such as font size adjustment, lines adjustment, etc. colors, shape adjustment, etc. when you use tools or Word applications to communicate your point of view.

So, when you solve these problems by yourself or with the help of your computer course instructor it will be great for your computer knowledge and MS Office skills. Because when you solve the problem you learn very important working lessons in MS Word. This is why you’re learning.

Related:   Steps to create a simple business plan using templates in Word App

6. Make book content page or index page

This is another idea in which you need to create an index or content page of the book. In this process, you will learn about the first-line indent, hanging indent, and the perfect use of the ruler bar in Microsoft Word.

And also about a page number, and a hyperlink (if it is an eBook). You can discuss this article with your computer teachers, to allow us or provide us with similar things to practice on.

table of content or index page exercise

7. Try to create a similar Header and footer that you’re seeing in the Book

This is the most important option and thousands of students find it difficult to use the header and footer. It’s easier to learn header and footer one time but if you’re not practicing it in various ways or the things such as books header and footer, it’s tough for you to explain it to others.

That’s why I am suggesting you try using the different styles of header and footer. And you will get such an example from the books.

books header and footer sample

8. Insert the Image into the shape

This is a little easy. But you must know easier things more than difficult things. Because in interviews especially related to IT, people ask easier questions than difficult ones.

So, practicing even on small things is also beneficial. You don’t know when it will be helpful for you in the future.

So, insert an image into the shape. Take and draw a shape from the Illustration menu, place it on a page a little higher in size, and then double-click on the shape. Go to the shape fill option and click on the picture. As an example, you can see the following image.

Insert the Image into the shape

Related: – Top 10 powerful uses of Microsoft Word.

9. Practice hyperlinking and creating links between Word document texts to D: /, Play songs from Microsoft Word text, and create links between internal and external files.

This is the most important option in Microsoft Word. Most of the processes on the internet contain links. The hyperlink is the starting point in which you learn how things are connected.

It’s also a great option for Web Designers or web designing teachers to teach “How website links work” by using the hyperlink as an example.

As you can see in the image below, I am displaying the connection between the play song text to the location of the song.

Now you need to select the text in which have written the play song and then insert a hyperlink (Ctrl+K) and in the hyperlink address, put the path of the song. After that press, the Ctrl button and click on the blue link, so now any song that you selected will start playing.

hyperlink from word text to songs folder

Here is my complete article based on the Hyperlink option: – Hyperlink Example within Microsoft Word Document

10. Design a Happy Birthday Message by using Word Art and print it.

I think it’s the easiest thing for you. You can use the Word Art option for this. You can create the best wishes message in MS Word. After that, you can print. And give it to the person. It’s about creating small things at home. This is also a good way to make kids interested in learning the computer.

Also good for students and kids to create fun things and print or give them as a gift to parents. So, they will enjoy your creativity.

Design a Happy Birthday Message by using Word Art and print it.

11. Create a chart and show the product price comparison between years:

The chart option is very important in Microsoft Word and Excel. However, the use of the chart option and any other option in MS Word depends on the demand for a certain content type.

For example, you’re writing a book or making notes about something in which you have to write and explain the price comparison between 3-4 years. Then you can use the chart for visualizations to analyze the data.

In visual format or the chart, it’s easier for people to understand, what you mean. Also, it gets more views or focus than the content.

Create a chart and show the product price comparison between years

So, try to create the chart you’re seeing in the above image.

12. Get the newspaper and see the text-based advertisement and Design

Design and create text or image-based advertisements that you saw in the newspaper. Designing such an advertisement will be a very beneficial role for Microsoft Word students or people learning Advanced Microsoft Word skills. Advertisement designs contain high-quality images, text, and layouts. And these designs are created by experts. When students practice expert material and create similar or better than that.

I think that movement is great for learners and teachers. So, try to create as many as you like. It will make you master MS Word. And I think doing exercises after completing the class topic is the best way to learn MS Word.

 text-based advertisement and Design

13. Take a double-column book or newspaper and design or create a similar paragraph style in the Word document .

Not all often type or create content in a double column. I know computer teachers can teach you such options. But they will not be able to explain the deepest or professional uses of such options for certain reasons.

So, I will suggest that you use the column option and find the newspaper similarly as you see below and create or type the text as you’re seeing in the newspaper. And if you’re having a problem, ask your teachers. So, when your teachers teach you how to do that thing or this thing, it will be great for your knowledge.

14. Create a letterhead or identity card of any company or institution that you have and insert the Watermark with that company name in the document.

Create a letterhead or identity card

You can create an identity card, visiting card or birthday card in MS Word. As you’re seeing below this is an example of cards and letterheads. But you can find such things. And practice your MS Word knowledge in creating an identity card, and letterhead.

This will give you an idea of how to adjust the text in different shapes and areas. Also, this is a good exercise in which you learn after printing, what size you need to adjust on the page. And when you do that, you learn very precious things in MS Word.

In this video tutorial, you will get basic ideas to create a letterhead. You will get ideas to insert letterhead content in the header and footer, you will also learn how you can use watermarks in letterhead, and how to print and adjust content on the page. The video tutorial is in Hindi, but even if you’re not familiar with the Hindi language, you can still learn and watch it for practice ideas:

Step by Step Guide to create printable letterhead in Microsoft Word and Google Docs

15. Decorate a Word document with a page border, and content border, add patterns, and write beautiful text in it.

This is the easiest page layout option, in which you can learn about page borders in MS Word, text borders, color or shading on the page, and pattern.

These options are very beautiful when you’re creating eBooks, making notes, and doing anything that requires the following type of style. See the image below and try to create something similar to this one.

Decorate a Word document with a page border, and content border, add patterns, and write beautiful text in it

16. Insert Images and Practice on Format Menu and Image Options.

You can use image options and style to decorate, retouch, and adjustment of colors and brightness in MS Word. As you can see, I have created various styles and image effects. These are easy to create.

But to learn more advanced effects later in other professional software, you need to learn and practice such things during your basic computer course.

Insert Images and Practice on Format Menu and Image Options

17. Insert a template or download the new template in Microsoft Word from the Internet and edit those templates with your content.

There are 100+ templates almost for anything in the Microsoft Word Template option. The top benefit of using the template is that if you don’t know how to create or design a certain thing then you can just download the template and replace the existing text with your text. And it’s done.

This is the most important option that you should learn because it’s tough when you don’t know how to design or create anything, so try to practice on 10+ templates and see what it will look like.

Insert Images and Practice on Format Menu and Image Options

Related: Uses and features of Microsoft Word.

18. Practice Typography

Write 10 lines or 10 sentences and then change the font, style, color, and size of each sentence. make each one different from than previous and next..

Fonts are the face of the text. The following image displays various fonts and styles. Just create similarly. During the practice, you will learn which font will be better for the specific text. Just write 10 lines and differentiate each one.

Insert Images and Practice on Format Menu and Image Options

19. Create a Tenant management form in Hindi or your native language.

We use computers or technology mainly for two reasons the one is Innovation and the second is problem-solving. There are various ways of solving problems using computers. Some problems are solved immediately or some take time. For example, you can create an accounts management software to manage business incoming, outgoings, cash flow, balance, and taxes.

Similarly, there are software and mobile apps to manage tenants. I have created this form for my office space owner. He wanted a simple solution that they could follow and manage easily. They are not that much familiar with apps and other digital methods. I told them about digital options. But they want something that can be taken care of easily and also send tenants’ details for police verification when needed.

So we created the following form and this is also an example of immediate problem-solving using a computer and Microsoft Word. Now after printing one copy of this, they can photocopy it as per the number of tenants they want to manage.

form to manage tenants

So as beginners, you can try to create a similar form by using the Table feature in Microsoft Word. For the best practice 1st create and decide on columns on rough physical paper and the details that you want. You can create a better form than this and I expect that from you.

And for Hindi or your native language, even if you do not have Hindi font or French or Spanish font on your computer or in Microsoft Word. You can use Google Translate for this, convert the word into Hindi or Spanish, and then copy and paste it into the form table column.

20. Practice to design a brochure for an event

When you try creating this brochure design in Microsoft Word, you’ll learn basic and advanced techniques. This includes using image effects, grouping shapes, adding colorful bullets, and creating textures. These skills are valuable, especially if you plan to work with Word or as a virtual assistant. But even as a Word beginner, practicing these exercises is essential for building your Word skills.

form to manage tenants

Here you can watch a free video tutorial to learn brochure design : Brochure Design Practice in Microsoft Word | Word Exercise for Beginners | Hindi Tutorial

21. Learn and Practice creating business card designs in Microsoft Word

Today, there are plenty of software options available for creating business cards, such as online tools, Adobe InDesign, Corel Draw, Photoshop, Canva, and more. However, making a printable business card may seem straightforward but does involve some technicalities and creative flair.

As a student, it’s beneficial to tackle challenging and intricate design tasks in Microsoft Word, like this business card project. This practice will help you strive for excellence and mastery of Word skills. Consider it your 21st exercise towards becoming a Word expert.

Here you can watch a complete and detailed video tutorial on this: How to Create Modern Business Card Design in MS Word | Step-by-Step Detailed Tutorial

22. Practice to create a professional-looking certificate design

Practicing certificate design and Microsoft Word is essential because it empowers you with valuable digital skills that are increasingly relevant in today’s technology-driven world. By honing your proficiency in Microsoft Word, you not only gain the ability to create professional certificates but also enhance your competence in document formatting, layout design, and image manipulation. These skills have broad applications across various personal and professional tasks, making you more adaptable and capable in a digital environment.

Furthermore, practicing certificate design offers you a practical avenue for skill development while producing tangible outcomes. It allows you to create certificates for courses, achievements, or even for your own business, helping you develop an eye for aesthetics, attention to detail, and the ability to produce polished documents. Overall, this practice not only enhances your digital competence but also provides you with a versatile skill set that can significantly benefit your personal and professional growth.

By creating and practicing below certificate design below, you will be able to explore various design options to create a professional-looking certificate. This is just a sample but along with this design, you can take it’s design to the next level.

create a professional-looking certificate design

If you want to learn how you can do it please follow this step tutorial: How to create a professional-looking certificate design in Word | Step-by-Step Tutorial in Hindi

I think if you practice Microsoft Word by working on these exercises then it will be enough to make you above average among all the students around the world doing basic computer courses or learning Microsoft Word.

Because after learning Microsoft Word, you have to work with professionals or in companies. And almost all official works are related directly and indirectly to the above exercises.

So, this is the best method to learn Microsoft Word by doing exercises. And this is about practical knowledge.

I hope these Microsoft Word Exercises ideas will be helpful for you. To learn more visit:   Top 10 Basic and Advanced Microsoft Word skills

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good practical please send more practical in winword. Thanks

These are good Practical exercises. Please send list of practicals of MS Word in Vocational IT NSQF level-1 subject code-402 class IX

please send a book which covers exercises like this

Great content! Thanks for putting this out there!

This is very nice

I have recently joined a Private Computer classes at the age of 53. Can you guide me through WORD, EXCEL, POWERPOINT & INTERNET

Is it possible for you send step by step Assignments for all the above 4 courses, so that I can evaluate whether I am learning properly or not ?

Hi, That’s a very good concern as a student “whether I am learning properly or not” I think 80% students ignore this. I will contact you by email. Age is not a problem. I expect you have strong reason or specific task or goals to learn all these three + internet in this age. Yes, I can evaluate through giving you assignment and testing it.

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Word Practice 1

Practice It Icon

Here is a video demonstrating the skills in this practice. Please note it does not exactly match the instructions: 

Complete the following Practice Activity and submit your completed project.

For our first assignment in Word, we will create a flyer to be printed or posted online. The flyer will advertise a volunteer opportunity for Health Sciences students at Paradise Valley Community College. Key skills in this practice are inserting text and pictures, textboxes, formatting text and footers.

  • Start Word. Click Blank Document .
  • Show formatting marks by navigating to the Home Tab, Paragraph Group, and selecting the Show/Hide icon. This is a Toggle Button . This means it has two modes, on and off.  To turn it on, click it once, to turn it off, click it again.
  • Show the ruler by navigating to the View tab, Show Group, and selecting the Ruler Check Box . A Check Box is a type of input control . A checkboxes value is only included in the submitted data if the checkbox is currently checked. In other words, when the box is checked, the value is included.
  • Navigate to the File Tab to enter Backstage View. In backstage view, select File, then Save As.  Click the Browse button. In the Save As dialog box , navigate to your file structure from the previous chapter, then open the Word folder. In the Name field, type Yourlastname_Yourfirstname_Word_Practice_1 as the file name, and then save.
  • Type Volunteer Opportunity Available and press Enter twice.
  • Type the following text: This fall, Paradise Valley Community College is offering a unique volunteer opportunity for Health Sciences students . Press spacebar.
  • Navigate to the Insert Tab, Text group, and choose the Object arrow. Then choose text from file. In the Insert File dialog box, browse to the location where you saved the files from Canvas. Select the file Text_Word_Practice1. Click OK. The text will automatically update your document.
  • Select all of the text in the document. On the Home Tab, Font Group, ensure the Font is Calibri and font size is 12.
  • Select the title, Volunteer Opportunity Available, including the paragraph mark. On the Home Tab, Font Group, select the arrow next to Text Effects and Topography . In the third row, third column, a pply the Fill: Blue, Accent color 5; Outline: White, Background color 1; Hard Shadow: Blue, color 5 text effect.
  • With the title still selected, change the font size to 36.
  • On the Home Tab, Paragraph Group, choose Center to align the title centered on the page.
  • On the Home Tab, Font Group, change the font color to Blue, Accent 1 for the title.
  • With the title still selected, on the Home Tab, in the Font Group, choose the arrow next to the Text Effect and Typography icon. Apply a Shadow and under Inner, click Inside: Right text effect.
  • Position the insertion point at the beginning of the paragraph that begins with This Fall.
  • On the Insert tab, Illustrations group, choose Pictures . Navigate to your saved files from Canvas  and choose the HSPicture_Word_Practice1 image.
  • Be sure the picture is selected, and apply the Square text wrapping  option.
  • Using the sizing handle at the lower right hand corner of the picture, drag up and to the left until the bottom of the graphic is aligned at approximately 3.5 inches on the vertical ruler.
  • Click Undo to return the picture to its original size. The Undo icon is located in the quick access toolbar in the upper left hand corner.
  • On the Picture Tools, Format tab, in the size group, change the shape width to 4”.
  • On the Quick Access Toolbar , click the Save icon.  Then, compare your document to the image below.

ms word shapes exercise

  • Ensure the picture is still selected. Display the Layout dialog box by selecting the Layout Options  shortcut menu, then choose see more. In the Layout dialog box for the picture, make sure the Position tab is selected.
  • Set the horizontal alignment to Left, relative to Margin.
  • Set the vertical alignment to Top, relative to Line. Select OK to close the dialog box.
  • With the picture selected, apply the Soft Edges 10 Point picture effect. This is on the Picture Tools Format Tab, Picture Styles group, under Picture Effects, Soft Edges.
  • With the picture selected, on the Picture Tools, Format tab, in the Adjust Group choose the Artistic Effects arrow. Apply the Pastels Smooth artistic effect. Dese lect the picture .
  • On the Design Tab, in the Page Background Group, select Page Borders. Add a page border selecting the:
  • Shadow setting
  • Triple Lines style
  • Blue, Accent 1 color
  • Whole document
  • Position the insertion pointer at the blank paragraph below the title and press Enter six times.
  • On the Insert Tab, in the Illustrations group, choose Shapes . Insert a Rounded Corners Rectangle shape at the left margin at approximately 1.5 inches on the top ruler. Click once to insert a 1-inch by 1-inch Rounded Rectangle, or use the drag and drop feature.
  • On the Drawing Tools, Format Tab in the Size group, Change the shape height to approximat ely 1.8 and the shape width to 6.4.
  • Select the Rectangle shape and type the following text: For more information, please contact Grace Smith at 602-787-6714. Or, email [email protected]
  • Italicize the text, change the font to Calibri and increase the font size to 16. Deselect the text.
  • Select the same text as above and explore the mini-toolbar , by clicking the Font Color button arrow and under Theme Colors, click on Blue, Accent 5, Darker 50%.
  • With the shape still selected, go to the Drawing Tools, Format Toolbar, the Shape Styles  Group. Select the arrow next to Shape Outline and under Theme Colors, click on Blue, Accent 5, Darker 50%. Change the weight to 3pt.

Compare your document to the image below.

.

  • Using the keyboard shortcut CTRL+END , navigate to the end of your document. If your keyboard does not have these keys, click to put your insertion point after the period on opportunity. Hit enter 3 times.
  • Your insertion point should be approximately at the 8” mark on the side ruler. On the Insert tab, in the text group,  click the arrow next to the textbox and draw a text box at approximately the 1”mark on the vertical ruler.  Draw a text box by dragging down to create a text box that is approximately 1.5 inches high by 4.5 inches wide. Type the following in the text box: Volunteering is an excellent way to gain service hours. Service hours are required for entry into some Health sciences programs, and looks great on your resume. Dedicating your time as a volunteer helps you make new friends, expand your network, and boost your social skills.
  • Select and Drag the textbox, by clicking and holding on the outer edge,  until the horizontal green alignment guide  displays above the first blank paragraph mark and the vertical green alignment guide displays in the center of the page. To be more precise:
  • In the Layout dialog box on the Position Tab for the text box set the horizontal alignment to Centered, relative to Margin.
  • Set the Vertical alignment by typing .25 in the Absolute position box and selecting Below Paragraph .
  • On the Size tab, type 1.5 in the Absolute Height box and 4.5 in the Absolute Width box. Then, click OK.
  • With the textbox still selected, on the Drawing Tools, Format Tab, in the Shape Styles group Apply the Colored Outline – Blue, Accent 1 shape style.
  • Under Shape Effects , apply the Offset Center outer shadow shape effect to the text box.
  • Select the text in the text box, change the font size to 13 italics, and center the text.
  • Save the document. Compare your document to the image below.

ms word shapes exercise

  • On the Insert tab, in the Header & Footer Group, choose Edit Footer. On the Header & Footer Design Toolbar, in the Insert Group, choose Document Info.  Use Document Info to insert the file name in the footer. Select the File Name Field . The File Name should display in the lower left hand footer of the document.  Do not type it in, rather use the Document Info Field.
  • In Backstage view, click on Show All Properties, and type the following:
  • In the Tags box: trainee, flyer, internship
  • In the Subject box: Your course name and section number
  • In the Author box: Your first and last name
  • Turn off formatting marks. As a reminder, formatting marks are on the Home Tab, Paragraph Group.
  • Take a moment to compare your document to the image below and make any modification based on what you have learned.
  • Using Find and Replace, (Home tab | Editing | Replace), change all instances of pvcc and Paradise Valley to spscc or South Puget Sound.

ms word shapes exercise

  • Zoom in to view the document in a larger size. Zoom is located in the lower right hand corner of the Word window.
  • Save again, and ensure you have your file saved in a safe location. Take note of that location because you will need to find your file to upload it for grading.
  • Submit the file for grading per your instructor’s instructions.

A starting point for creating a new document in Microsoft Word

Characters that display on the screen but do not print, indicating where the Enter key, the Spacebar, and Tab key were pressed, also called non printing characters

A button that can be turned on and off by clicking it once to turn on, and clicking again to turn it off

A small box which can be clicked to indicate a check is turned on or off to indicate an on or off response

Allows the user specify the drive, directory, and name of a file to save their file

Decorative formats, such as shadowed or colors that make text stand out

Images or graphics that are stored locally on a computer or flash drive and can be uploaded to a document to add visual interest

The manner in which text displays around an object

Located above the Ribbon (top-left) and provides access to commonly used features and commands, such as Save and Undo/Redo, and is customizable

Picture formatting options that control the manner in which text wraps around a picture or other object

Formats applied to images that make pictures resemble sketches or paintings

A decorative border that appears outside the margins on each page and can be solid, dashed, or an artistic style

Lines, arrows, starts, banners, ovals, rectangles, and other basic shapes with which you can illustrate an idea, a process or a workflow

Appears whenever you right-click text in Word, Excel or PowerPoint and provides a quick-access version of the Font group on the Home tab, plus a few extra buttons from other groups

Allows you to apply preset colors and effects to quickly change the appearance of your shape

Allows you to change the outline color, weight (thickness), and style of a the outline surrounding a shape

One or more keys used to perform a menu function or other common functions

A moveable, resizable container for text or graphics

A green vertical or horizontal line that displays when you are moving or sizing an object to assist with proper placement

A grouping of coordinating effects that can be applied to a shape including shadows, glows, reflections, soft edges, bevels, and three-dimensional (3-D) rotations

Placeholders that store and display data, and can perform simple tasks like returning the page number or current date and time

Any word, phrase, or number string related to the file that may help you locate the file later

Intro to Microsoft Office Copyright © 2021 by Abby Rusu & Maricopa Millions is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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Text and Images/Assessment overview/Practice exercises

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Text and Images

An introduction to creating and enhancing word-processing documents, including working with special text, tabs and images. An OP Online course from the National Certificate in Computing (Level 2) programme.

  • 1 Practise Exercise One: Advertisement
  • 2 Practise Exercise Two: One-page Flyer
  • 3 Practise Exercise Three: Word Help
  • 4 Practice Exercise Four: Price List
  • 5 Practice Exercise Five: Advertising Flyer

Practise Exercise One: Advertisement

TIM-exkeith.png

Instructions

Create the above advertisement using the following information:

  • The title is Kristen ITC, Bold, and size 22. (Alternatively, you can use a similar font)
  • The Body text of the advertisement is Arial, size 12
  • The Phone number section of the advertisement is Arial Rounded, size 22
  • The bulleted list has 1.5 Line spacing
  • Create the logo using the Shapes Button. (Use Help to find out how to use the Shapes Feature.)
  • The logo contains two rectangles, four small circles and one larger circle as well as a text box
  • Be sure to add bullets to the list shown in the advertisement above. The bullets can be any type of symbol that will look attractive and relate to the advertisement
  • Save this exercise

Practise Exercise Two: One-page Flyer

TIM-exkindy.png

  • Create a one page flyer for the Fraser Road Kindergarten for their annual fundraiser
  • Request the public to support their local kindergarten
  • On Saturday 26th March, they are holding an Art Show Day, where they will be selling framed artwork created by the children
  • The Art Show Day is to start at 11am
  • There will also be cake stalls and a BBQ at lunchtime
  • The children have picked out their best work to go on sale
  • The fundraiser is to raise funds to have the whole Kindergarten repainted and to have a new sandpit built
  • Include 2 related graphics  Include a bulleted list with appropriate bullet pictures  Use WordArt for a title
  • Be sure to space the document to add attraction
  • Spell Check the document and correct any mistakes

Practise Exercise Three: Word Help

Using the Help Function in Microsoft Word search for the following topics and print your results:

  • How to print a help topic
  • How to bold text
  • How to add columns
  • How to use section breaks

Hint: When searching the help feature sometimes it pays to use fewer words rather than more when searching i.e. instead of writing “how to add bold to text” just write “bold”.

Practice Exercise Four: Price List

Invitation Description

TIM-exbetty.png

Create the price list as shown above. Use WordArt to create the heading, use the Shapes Feature to create the logo and use tabs to layout the price list.

Practice Exercise Five: Advertising Flyer

You have been asked by a friend to create a flyer to help sell their car. They have given you the following information:

TIM-exmirage.png

Create an advertising flyer using the information above. Use bullets to add effect and add a clipart image or photograph of the car to the advert.

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Practice Projects for Microsoft Word

ms word shapes exercise

Word 9 Table

In this practice project for Word, students create a document with a title and table. The table has two columns that have different font alignment and incluces various fonts. …

ms word shapes exercise

Word 8 Formatting Text

In this practice project for Word, students create a document using a different size and color font for the title than the rest of the paragraph. …

ms word shapes exercise

Word 7 Bullets

In this practice project for Word, students create a document with two different types of bullets showing points and subpoints. …

ms word shapes exercise

Word 6 Letter

In this practice project for Word, students create a letter. Included in the letter is a heading on the right, indented paragraphs, and the closing and signiture near the middle of the document. …

ms word shapes exercise

Word 5 Text And Outline

In this practice project for Word, students create a document that contains several paragraphs of text and also includes an outline with key points and subpoints. …

ms word shapes exercise

Word 4 Modified Text

In this practice project for Word, students create a document with the heading on the right, a boldfaced, centered title, and indented paragraphs. The document is double-spaced. …

Word 3 Basic Text

In this practice project for Word, students create a document with the heading on the right, a boldfaced title that is centered, and several paragraphs that are indented. …

ms word shapes exercise

Word 22 Preset Headings

In this practice project for Word, students create a document using the preset headings to create a title bar. The document has different alignment and font, blanks, and a short outline. …

ms word shapes exercise

Word 21 Formatting Options

In this practice project for Word, students create a document that shows some different effects that can be used with the same font. …

ms word shapes exercise

Word 20 Numbered List

In this practice project for Word, students create a document that includes a centered title followed by a numbered list. …

ms word shapes exercise

Word 2 Heading 2

In this practice project for Word, students create a document that has a centered title, a heading in the upper right corner, and indented paragraphs. …

ms word shapes exercise

Word 19 Advanced Table

In this practice project for Word, students create a document with a table showing a school schedule. The blocks in the table are different sizes and will take individual work within the blocks to …

ms word shapes exercise

Word 18 Columns

In this practice project for Word, students create a document with a header and two colomns. The columns include boldfaced and italic font and different alignment. …

ms word shapes exercise

Word 17 Columns

In this practice project for Word, students create a document with two identical columns in landscape orientation. Included in each are indented lines and different alignment and font. …

ms word shapes exercise

Word 16 Lesson Notes Handout

In this practice project for Word, students create a document like a student handout. This includes an outline with several levels, blanks for students to write on, and different font. …

ms word shapes exercise

Word 15 Lesson Notes

In this practice project for Word, students create a document with a header and two outlines. Students are asked to use the automatic numbering and outlining features in Word. They must use different …

ms word shapes exercise

Word 14 Table

In this practice project for Word, students create a scoresheet using a table. Students must use different sizes, colors and styles of font, including different alignment. …

ms word shapes exercise

Word 13 Outline

In this practice project for Word, students create an outline using the automatic outline in Word, including many levels of subpoints. …

ms word shapes exercise

Word 12 Formatting

In this practice project for Word, students create a document with a centered title in all capitals, the first letter of each word slightly larger than the rest. Throughout the document the font is …

ms word shapes exercise

Word 11 Formatting

In this practice project for Word, students create a document similar to a test or quiz. They must include points and subpoints, blanks, boldfaced text, tabs, and spacing. …

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    Play a word game to learn and practise shapes vocabulary. Discussion What's your favourite shape? Give it 1/5 Give it 2/5 Give it 3/5 Give it 4/5 Give it 5/5 Average: 4.2 (18 votes) Tags Shapes Level 1 Submitted by TopazXylophone… on Mon, 14/06/2021 - 05:19 Permalink

  23. PDF MS Word Exercises Exercise 1

    Exercise 1 1. Type the document given below in Microsoft Word. The document contains five paragraphs. The first four paragraphs are aligned in the way described within the paragraph. The spacing before each of these four paragraphs is 10 points.