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The most frustrating error many authors make these days is to write their project and then publish it without writing an important section: table of contents . A simple note is that this is an important section of a modern written project, so you must do the best that you possibly can to make sure that your writings have the right table of contents. If you do not have the time to create an index format content page, you can use the following sample word templates . You can incorporate these samples to prepare a practical yet creative index page for your plan of essay, sample proposal, or assignment, just to name a few.

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> Who should use the Table of Contents?

  • If you are a student working on a final year thesis at the university, you should use the table of contents. The reason for this is you want to try the best you can to make your project easy to review.
  • If you are an eBook  writer, make sure your work has a sample outline. This will help your reader to understand what each chapter of your book addresses.
  • If you are a teacher, make sure you provide your students with a table of contents for the lesson printable outline.
  • There are many uses of the table of contents templates . So, these are just examples.

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Status.net

How to Write a Project Report: Step-By-Step Guide [+ 4 Free Templates]

By archtc on December 26, 2017 — 21 minutes to read

  • How to Write a Project Report: Step-By-Step Guide Part 1
  • Project Report Templates: Free Download Part 2
  • Additional Resources Part 3
  • How to Dramatically Reduce Time You Spend Creating Reports Part 4

At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project. Ultimately, a project report must maximize the insight gained with minimal effort from the reader. Apart from describing its results, it must also explain the implications of those results to the organization and its business operations.

How to Write a Project Status Report:

The most common type of project report, a project status report provides a general state of the project to its stakeholders. It quantifies work performed and completed in measurable terms. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. It keeps everyone on the same page and manages each other’s expectations.

Project status reports are accomplished to serve the following purposes;

  • to keep an updated flow of information in relation to the project’s progress
  • to immediately address issues and concerns that may come up at any point of the project’s implementation or duration
  • to document reasons for changes and adjustments made to the original plan for the project
  • to monitor fund utilization and to ensure that the project expenses are still within the budget
  • to serve as a basis for decision-making and addressing problems
  • to keep track of the team’s performance and individual contributions
  • to act as a uniform procedure for communicating project development to the stakeholders.

Status reports are most effective when they follow a standard form with predefined fields that need to be regularly updated. Doing so will save time and provide consistency and predictability of the information the stakeholders will receive about the status of the project.

WHAT TO INCLUDE

For a status report to be comprehensive, it must include the following elements:

Summary/overall health of the project, facts on the project progress, target vs. actual accomplishments, action(s) taken, risks and issues, keys to an effective project status report.

  • Submit the report on time . A status report is time sensitive and sending it late defeats the purpose of such a report.
  • Giving complete but inaccurate information is just as bad as giving accurate but incomplete information . Since stakeholders rely on the status report for a heads-up on the project, and its content is used as the basis for decision-making, it is critical that the report provides both complete and accurate information.
  • Do not cover up bad news or adverse reports as these are all part of the transparency of the status report . Keep in mind that being open with the stakeholders, whether the project is sailing smoothly or not, will benefit both the team and the client, since any problems there are will be immediately given attention and solved.
  • Be proud of the team’s accomplishments, after all, this is what the clients and the stakeholders will want to know about .
  • Anticipate questions from the clients or stakeholders and be prepared to answer them .
  • Be familiar with the culture of the organization and respect the information hierarchy they observe . There are instances when the CEO wants to be the first to know about the contents of these reports before cascading it to his downlines. On the other hand, middle managers will want a head start on these reports so they can also anticipate and prepare for any reaction from the top executives.
  • Craft the status report in such a way that there will be no information overload . It should contain necessary information that the stakeholders need to know. Lengthy reports will consume not only the writer’s time but also that of the reader. Too many details also give an impression of micro management.

Risk Registers

All projects, or any activities of business, face risks. It is just a matter of how an organization identifies, assesses, analyzes, and monitors these risks. With a Risk Register, an organization is equipped with a tool to better respond to problems that may arise because of these risks. It helps in the decision-making process and enables the stakeholders to take care of the threats in the best way possible.

A Risk Register, also called an Issue Log, is iterative because it will be updated periodically depending on how often the team identifies a potential risk. It may also be updated if the characteristics of the existing potential risks change as the project progresses. 

The Risk Register document contains information about the following:

Risk Identification

  • Risk Category:  Grouping these risks under different categories is helpful. Doing so will provide a way to make a plan of action that will address most, if not all of the risks falling under the same category, saving time, effort, and resources.
  • Risk Description:  Provide a brief explanation of the identified potential risk. The description can be done in a variety of ways depending on the level of detail. A general description can be difficult to address while giving too much detail about the risk may entail a significant amount of work. Three factors to consider when making a risk description are: the way these risks are going to be managed, who will handle them, and the reporting requirements of the person receiving the risk register.
  • Risk ID:  Assign a unique identification code to each risk identified to track it in the risk register easily. Create a system of coding in such a way that the category to which the said risk belongs is easily identifiable.

Risk Analysis

  • Project Impact: Indicate the potential effect of the assumed risk on different aspects of the project such as budget, timelines, quality, and performance.
  • Likelihood: Referring to the possibility of the risk occurring, the likelihood can be expressed qualitatively—high, medium, low—or quantitatively, if there is enough information available. Whatever criteria are to be used, assign a number—with the highest value corresponding to that which is most likely to occur.

Risk Evaluation

Using the table above, the identified risk can be ranked this way:

  • Risk Trigger: These are the potential risk events that will trigger the implementation of a contingency plan based on the risk management plan. This plan should have been prepared prior to the development of a risk register.

Risk Treatment

  • Prevention Plan: This enumerates the steps or action to be taken to prevent the risks from occurring.
  • Contingency Plan: On the other hand, the contingency plan determines the steps or action to be taken once the risk events have occurred. This program also contains the measures to be taken to reduce the impact of such risks to the project.
  • Risk Owner: The person responsible for managing risk, and the implementation of the prevention and contingency plans, it can be anyone among the stakeholders—members of the team, a project manager, or project sponsors.
  • Residual Risk: Sometimes, a risk cannot be entirely eliminated after treatment. Part of it may linger throughout the duration of the project, but once it has been treated, it can be considered as a low-level risk.

Keys to an Effective Risk Register

  • The first risk register must be created as soon as the project plan and the risk management plan has been approved . This initial risk register must be integrated into the project plan.
  • Active risks during a particular period must also be included in the project status report .
  • Risk management is an iterative process which is why the risk register must also be updated from time to time . Updates can be made when new risks are identified or there have been changes in the risks already in the register.
  • The numerical value assigned to the likelihood and severity levels must remain constant throughout the duration of the whole project .
  • Likewise, any terms used must be defined, and this definition must be utilized consistently .

Project Closure Report

As the end of a project, a Project Closure Report signals its culmination. Its submission officially concludes a project and implies that funds and resources will no longer be needed, and everything will go back to its status prior to the implementation of the project.

This process is critical as it will officially tie up all loose ends and prevent confusion among stakeholders.

This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. Each performance metric includes an assessment and a narration of how the team performed on such metrics.

This performance metric describes how the team utilized the budget in carrying out the project effectively. Under this performance metric, the following aspects are measured:

Component Breakdown

Budget variance, explanations for key variances.

Describe how the team implemented the project within the expected time frame and schedule.

Overall Project Duration

Schedule variance, the explanations for key variances, change management.

This metric refers to the team’s ability to handle and manage changes throughout the project’s implementation effectively. It is measured through the following:

Total Number of Changes

The impact of the changes, the highlight of changes, quality management.

This particular metric refers to the team’s ability to observe and comply with quality standards during the project’s implementation.

Total Number of Defects Identified

The explanation for resolved defects, risk and issue management.

This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Key points to include are the following:

The impact of the Risks and Issues to the Project

Human resource management.

This refers to the team’s ability to carry out the project effectively.

Project Organization Structure

This metric looks at how the stakeholders participated in the project.

Decision-makers

Communication management.

Under this metric, communication throughout the duration of the project is assessed.

Communication Management Plan

  • Summarize essential feedback collected . Describe the method by which these comments were gathered and who was solicited for feedback. Also include how they responded to each question and briefly discuss which items received great responses from the participants and which ones got few answers.
  • Take note of common themes or trends of feedback gathered .
  • From the feedback gathered, also take note of any opportunities from this feedback and discuss how these opportunities can be applied to future projects, or in the organization itself .

Lesson Learned

  • Give a brief discussion of what the team learned when carrying out the project . Among these learnings, discuss which ones can be applied to future projects and how it will impact not only those future projects but also the whole organization.

Other Metrics

Other points of interest may not have been captured in the Project Status Report and may be included in the Project Closeout Report. Some of these factors include:

Duration and Effort by Project Phase

Benefits realized, benchmark comparisons, keys to an effective project closure report.

  • The closure report is mostly a summary of all efforts related to the project . It is important to ensure that all highlights of the project have been properly documented so that retrieval of these reports is easier and all efforts will be acknowledged.
  • Emphasize the high points the project delivered, how efficiently it was done, and what has been learned from the process.
  • If there are notable variances during the project implementation, make sure to provide a fact-based explanation on it . In addition, the impact of this difference must also be described.
  • A critical point in a project closure report is establishing the link between the project performance, the lessons learned, and the steps that will be taken by the organization for its continuous improvement . Aside from the project deliverables, another valuable output of a project is the learnings derived from the process and how it will be translated into concrete concepts applicable to the business processes of the organization.

Executive Summary

A little bit different from the types of project reports previously mentioned, an Executive Summary  is a distinct kind of report which uses different language. It is a high-level report which aims to provide a bigger and deeper understanding of the project—how it will benefit the organization and how it will fit into future business strategies. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan.

Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose.

An abstract is usually written for academic or scientific papers. It is written with a topic sentence which, generally, gives an overview of what the article is about. It is, then, supported by two or three supporting sentences which support the main idea of the topic sentence.

An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. It consists of sequentially arranged key points supported by conclusions and recommendations. Check our in-depth article on how to write an effective executive summary .

Things to Remember in Writing Project Reports

Here are some of the principles that need to be observed in writing an effective project report;

Write for the reader

The report should have a structure, ensure that the report is evidence-based and is supported by data, make it as objective as possible.

There is a clear distinction between facts and opinions . These should never be used together, especially if the report is dwelling on a failed project. The report becomes subjective if it reflects personal opinions of the writer. Make it objective by eliminating all parts which are not based on facts and real events. If it is really necessary to include a personal view or opinion, make sure to explicitly identify it as such. A separate section of the project report may be devoted to the writer’s personal opinion to keep the rest of the report unbiased.

There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them:

It tracks the progress of the project

It helps identify risks, it helps manage project cost, it gives stakeholders an insight on how the project is performing, project report template: free download.

project status report

Click Here to Download Project Status Report XLSX

project update report

Click Here to Download Project Update Report DOC

project updated report 2

Click Here to Download Project Update Report 2 DOCX

general project report

Click Here to Download General Project Report DOCX

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How to Write an Index

Last Updated: January 25, 2024 Fact Checked

This article was co-authored by Christopher Taylor, PhD and by wikiHow staff writer, Jennifer Mueller, JD . Christopher Taylor is an Adjunct Assistant Professor of English at Austin Community College in Texas. He received his PhD in English Literature and Medieval Studies from the University of Texas at Austin in 2014. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,996,468 times.

An index is an alphabetical list of keywords contained in the text of a book or other lengthy writing project. It includes pointers to where those keywords or concepts are mentioned in the book—typically page numbers, but sometimes footnote numbers, chapters, or sections. The index can be found at the end of the work, and makes a longer nonfiction work more accessible for readers, since they can turn directly to the information they need. Typically you'll start indexing after you've completed the main writing and research. [1] X Research source

Preparing Your Index

Step 1 Choose your indexing source.

  • Typically, if you index from a hard copy you'll have to transfer your work to a digital file. If the work is particularly long, try to work straight from the computer so you can skip this extra step.

Step 2 Decide what needs to be indexed.

  • If footnotes or endnotes are merely source citations, they don't need to be included in the index.
  • Generally, you don't need to index glossaries, bibliographies, acknowledgements, or illustrative items such as charts and graphs.
  • If you're not sure whether something should be indexed, ask yourself if it contributes something substantial to the text. If it doesn't, it typically doesn't need to be indexed.

Step 3 List cited authors if necessary.

  • In most cases, if you have a "works cited" section appearing at the end of your text you won't need to index authors. You would still include their names in the general index, however, if you discussed them in the text rather than simply citing their work.

Step 4 Create index cards for entries if you’re indexing by hand.

  • For example, if you're writing a book on bicycle maintenance, you might have index cards for "gears," "wheels," and "chain."
  • Put yourself in your reader's shoes, and ask yourself why they would pick up your book and what information they would likely be looking for. Chapter or section headings can help guide you as well.

Step 5 Use nouns for the main headings of entries.

  • For example, a dessert cookbook that included several types of ice cream might have one entry for "ice cream," followed by subentries for "strawberry," "chocolate," and "vanilla."
  • Treat proper nouns as a single unit. For example, "United States Senate" and "United States House of Representatives" would be separate entries, rather than subentries under the entry "United States."

Step 6 Include subentries for entries with 5 or more pointers.

  • Stick to nouns and brief phrases for subentries, avoiding any unnecessary words.
  • For example, suppose you are writing a book about comic books that discusses Wonder Woman's influence on the feminist movement. You might include a subentry under "Wonder Woman" that says "influence on feminism."

Step 7 Identify potential cross references.

  • For example, if you were writing a dessert cookbook, you might have entries for "ice cream" and "sorbet." Since these frozen treats are similar, they would make good cross references of each other.

Formatting Entries and Subentries

Step 1 Confirm the style and formatting requirements.

  • The style guide provides specifics for you in terms of spacing, alignment, and punctuation of your entries and subentries.

Step 2 Use the correct punctuation.

  • For example, an entry in the index of a political science book might read: "capitalism: 21st century, 164; American free trade, 112; backlash against, 654; expansion of, 42; Russia, 7; and television, 3; treaties, 87."
  • If an entry contains no subentries, simply follow the entry with a comma and list the page numbers.

Step 3 Organize your entries in alphabetical order.

  • People's names typically are listed alphabetically by their last name. Put a comma after the last name and add the person's first name.
  • Noun phrases typically are inverted. For example, "adjusting-height saddle" would be listed in an index as "saddle, adjusting-height." [8] X Research source

Step 4 Fill in subentries.

  • Avoid repeating words in the entry in the subentries. If several subentries repeat the same word, add it as a separate entry, with a cross reference back to the original entry. For example, in a dessert cookbook you might have entries for "ice cream, flavors" and "ice cream, toppings."
  • Subentries typically are listed alphabetically as well. If subentry terms have symbols, hyphens, slashes, or numbers, you can usually ignore them.

Step 5 Capitalize proper names.

  • If a proper name, such as the name of a book or song, includes a word such as "a" or "the" at the beginning of the title, you can either omit it or include it after a comma ("Importance of Being Earnest, The"). Check your style guide for the proper rule that applies to your index, and be consistent.

Step 6 Include all page numbers for each entry or subentry.

  • When listing a series of pages, if the first page number is 1-99 or a multiple of 100, you also use all of the digits. For example, "ice cream: vanilla, 100-109."
  • For other numbers, you generally only have to list the digits that changed for subsequent page numbers. For example, "ice cream: vanilla, 112-18."
  • Use the word passim if references are scattered over a range of pages. For example, "ice cream: vanilla, 45-68 passim . Only use this if there are a large number of references within that range of pages.

Step 7 Add cross references with the phrase “See also.”

  • Place a period after the last page number in the entry, then type See also in italics, with the word "see" capitalized. Then include the name of the similar entry you want to use.
  • For example, an entry in an index for a dessert cookbook might contain the following entry: "ice cream: chocolate, 4, 17, 24; strawberry, 9, 37; vanilla, 18, 25, 32-35. See also sorbet."

Step 8 Include “See” references to avoid confusion.

  • For example, a beginning cyclist may be looking in a manual for "tire patches," which are called "boots" in cycling terms. If you're writing a bicycle manual aimed at beginners, you might include a "see" cross reference: "tire patches, see boots."

Editing Your Index

Step 1 Use the

  • You'll also want to search for related terms, especially if you talk about a general concept in the text without necessarily mentioning it by name.

Step 2 Simplify entries to suit your readers.

  • If you have any entries that are too complex or that might confuse your readers, you might want to simplify them or add a cross reference.
  • For example, a bicycle maintenance text might discuss "derailleurs," but a novice would more likely look for terms such as "gearshift" or "shifter" and might not recognize that term.

Step 3 Include descriptions of subentries where helpful.

  • For example, you might include an entry in a dessert cookbook index that read "ice cream, varieties of: chocolate, 54; strawberry, 55; vanilla, 32, 37, 56. See also sorbet."

Step 4 Trim or expand your index as needed.

  • Generally, an entry should occur on two or three page numbers. If it's only found in one place, you may not need to include it at all. If you decide it is necessary, see if you can include it as a subentry under a different entry.
  • For example, suppose you are indexing a dessert cookbook, and it has ice cream on two pages and sorbet on one page. You might consider putting these together under a larger heading, such as "frozen treats."

Step 5 Check your index for accuracy.

  • You may want to run searches again to make sure the index is comprehensive and includes as many pointers as possible to help guide your readers.

Step 6 Proofread your entries.

  • Make sure any cross references match the exact wording of the entry or entries they reference.

Step 7 Set the final dimensions.

  • Indexes are typically set in 2 columns, using a smaller font than that used in the main text. Entries begin on the first space of the line, with the subsequent lines of the same entry indented.

Expert Q&A

Christopher Taylor, PhD

  • If creating an index seems like too large of a task for you to complete on your own by the publisher's deadline, you may be able to hire a professional indexer to do the work for you. Look for someone who has some knowledge and understanding about the subject matter of your work. Thanks Helpful 0 Not Helpful 0
  • Make the index as clear and simple as you can. Readers don't like looking through a messy, hard-to-read index. Thanks Helpful 0 Not Helpful 0

index page of project report

  • If you're using a word processing app that has an indexing function, avoid relying on it too much. It will index all of the words in your text, which will be less than helpful to readers. [15] X Research source Thanks Helpful 0 Not Helpful 0

You Might Also Like

Write a Table of Contents

  • ↑ https://ugapress.org/resources/for-authors/indexing-guidelines/
  • ↑ https://www.hup.harvard.edu/resources/authors/pdf/hup-author-guidelines-indexing.pdf
  • ↑ https://www.press.uchicago.edu/Misc/Chicago/CHIIndexingComplete.pdf
  • ↑ https://edinburghuniversitypress.com/publish-with-us/from-manuscript-to-finished-book/preparing-your-index

About This Article

Christopher Taylor, PhD

An index is an alphabetical list of keywords found in a book or other lengthy writing project. It will have the chapters or page numbers where readers can find that keyword and more information about it. Typically, you’ll write your index after you’ve completed the main writing and research. In general, you’ll want to index items that are nouns, like ideas, concepts, and things, that add to the subject of the text. For example, a dessert cookbook might have an entry for “ice cream” followed by subentries for “strawberry,” “chocolate,” and “vanilla.” To learn how to format your index entries, keep reading! Did this summary help you? Yes No

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Project Management

How to write a project report (with steps & templates).

Sarah Burner

ClickUp Contributor

June 22, 2023

Juggling all the different components of a project can be quite a challenge. If that weren’t enough, you also have to write a project status report to update key stakeholders on the project’s progress. The struggle is real.

So where do you start? Fortunately, we have the answer. And that’s precisely why we put together this guide—to walk you through the process so you have a clear path from start to finish.

Learn more about creating project reports and different types of project status reports. Plus, you’ll walk away with five free project report templates, carefully crafted to streamline your project management workflow, save you time, and impress your stakeholders. 🤩

What is a Project Report?

1. project status report, 2. project progress report, 3. project cost benefit analysis report, 4. project time tracking report, 5. project resource report, 6. project risk report, 7. project variance report, 8. project performance report, 9. project completion report, improves team alignment, how to make a project report, 5 project report templates for straight-a project managers.

A project report is a document offering a comprehensive overview of a project’s objectives, progress, team performance, and milestone accomplishments. It also gives an account of the challenges faced during a project’s execution , solutions devised to tackle them, and the lessons learned during the process. 

Project managers create these reports to communicate with other project stakeholders—including team members, sponsors, clients, and other interested parties—to ensure everyone’s on the same page. The document also serves as a foundation for further evaluation and analysis to ensure the project says on track and achieves its goals. 🎯

9 Types of Project Reports

Project reports come in diverse formats, with each serving different use cases. Here are nine of the most commonly used types of project reports.

A project status report is a document that gives a snapshot of where your project stands at any given moment. It’s like answering the question, “How’s the project doing?”

But instead of just saying “The project is fine,” you actually dive into the project goals, tasks completed, milestones achieved, challenges faced, lessons learned, potential roadblocks, and next steps. 

Define the Statuses depending on your team in ClickUp

Whether it’s a weekly project status report or a monthly status report, this documentation eliminates the need for status meetings while giving stakeholders the most recent status of the project.

A project progress report is slightly similar to a status update report, as they both discuss task progress. However, the progress report is more quantitative and zooms in on individual tasks and project milestones . 

It’s like taking a magnifying glass and examining the progress of each task, one by one. For example, it could include in-depth information on the percentage of completion and current status of each task (completed, on track, delayed, etc.). 

The cost-benefit analysis report is usually prepared before a project is put into motion. Of the various project reports, this one aims to answer a simple question: “Is it worth pursuing this project?”

To answer this question, the report first assesses all project costs like operational expenses, materials, salaries, equipment, and potential risks. 

It then considers the projected benefits, such as increased profit margins, cost savings, improved efficiency, or happier customers. Finally, the report compares the costs to the benefits to determine if it’s time to move forward or explore other options.

A project time-tracking report is a document that records and summarizes time spent on project activities. Each project team member contributes to writing this report—they track and record the amount of time they’ve spent on tasks and submit it to the project manager. ⏰

Thankfully, the rise of project management tools has eliminated the need for paper-based time-tracking submissions. They make it easy for team members to submit accurate and detailed time reports to the project manager—while reducing the administrative burden of manual report compilation. 

Project managers can see how time is spent and the overall productivity of team members. As a result, they’re able to make informed decisions, such as redistributing workload (aka workload management ), reassigning tasks, and providing feedback and support to team members. 

A project resource dashboard offers a bird’s-eye view of how resources (e.g., labor, equipment, materials, budget, etc.) are allocated in a project. Think of it as a comprehensive resource inventory, listing every project task, the responsible party, and the resources being used. 

workload view in clickup

Project reports like this help project managers keep track of resource availability, identify potential resource constraints or shortages, and make informed decisions about resource allocation and optimization.

A project risk report offers a comprehensive analysis of potential risks, their likelihood of occurrence, their potential impact on the project, and recommended mitigation strategies. 

Rather than waiting for future events to derail the project, project reports like this one allow project managers to take a more proactive approach to risk management—thereby boosting the chances of overall project success.

A project variance report reveals the gaps or deviations between project plans and the actual performance or results achieved. It compares various factors—like budget, time, resources, and scope—and their planned values with their actual values, then computes the differences (or variances). 

By analyzing these variances, project managers and stakeholders can discuss the possible reasons behind them, identify areas that need attention, and take corrective actions where necessary.

A project performance report evaluates the overall performance and achievements of a project against predetermined metrics and objectives. It includes information on project deliverables, key performance indicators (KPIs) , and stakeholder satisfaction.

This report helps project managers assess project success, identify areas for improvement, and communicate the project’s performance to stakeholders.

A project completion report marks the end of a project journey. It summarizes the entire project lifecycle, from initiation to closure. This report contains an overview of the project’s objectives, deliverables, milestones, challenges, and recommendations for future projects.

Benefits of Making a Project Report

Writing project reports may initially seem redundant and time-consuming. However, it plays a crucial role in achieving project success. While a few benefits were hinted at earlier, let’s get a better picture of why project reports should not be overlooked.

More clarity

Creating a project report allows you to step back and reflect on the project’s progress. As you record the milestones, successes, and challenges, a wealth of insights begin to unfold—strengths, weaknesses, and areas that need attention.

milestones in clickup

This holistic view of the project’s health helps you steer it toward the desired outcomes and ensure it stays on track.

Encourages evaluation and analysis

Project reports allow you to evaluate and analyze the different aspects of a project in a systematic way—gathering relevant data, analyzing them, and evaluating their significance. By giving your project a critical analysis, you can uncover valuable insights, identify patterns, draw meaningful conclusions, and take strategic action. 🛠️

Enhances communication and collaboration

Creating a project report challenges you to present the project’s progress and results to stakeholders in a clear and coherent manner. A well-written report promotes project transparency and ensures everyone is on the same page.

It also facilitates collaboration by providing a common reference point for discussions, feedback, and decision-making.

Boosts professionalism and credibility

When you present a comprehensive and well-structured report, it shows that you have conducted thorough research, followed a methodical approach, and can effectively communicate complex information. This, in turn, boosts your reputation, enhances your credibility, and showcases your expertise among peers, colleagues, and potential employers.

Knowledge preservation

A project report serves as a valuable reference for future research or projects. By documenting your process, methodologies, challenges, lessons, and results, you create a resource that can be consulted and built upon by others.

This contributes to the cumulative knowledge in your field and fosters a culture of collaboration and innovation.

Project reports are instrumental in enhancing team alignment. They provide a clear, concise snapshot of progress, identifying accomplishments, challenges, and next steps. This enables all team members to understand the project’s current status and their respective roles in achieving the overall objectives.

Check out these project report templates for teams:

  • Nonprofit Organizations Project Report
  • Operations Teams Project Report
  • Finance Teams Project Report
  • DevOps Teams Project Report
  • Agile Teams Project Report
  • Sales Teams Project Report

Creating a project report doesn’t have to be a daunting task. Follow these three simple steps to create your first project report with ease.

Understand the purpose of the report

Before you create a project report, you need to understand the purpose of the report (the “why”) and know your target audience (the “who”). This will guide the content, structure, and tone of your project report.

Gather and organize the relevant information

At this point, you need to gather project information relevant to your project report. Make sure your data is accurate, reliable, and up-to-date. Organize the gathered information in a logical and structured manner.

  • Executive summary : As its name suggests, this project summary gives readers a quick overview of the whole report. It’s a snapshot that highlights the most important parts of the project. While it’s placed at the start of the report, it’s often written last. It covers the project’s objectives, methodology, major outcomes, and conclusions. 
  • Introduction: This sets the context and expectations of the entire report. It includes the project’s purpose and scope, project schedule, the problems it aims to address, and the methodologies to get there. It also outlines the structure and organization of the rest of the report. 
  • Body: Typically, this is the longest part of project management reports because it dives into in-depth details, including project progress, data collection, analysis reports, constraints, and limitations. Remember that whatever you include here should reflect the purpose of your project report and the preferences of your target audience. 
  • Conclusions & Recommendations: Based on your findings and analysis, identify opportunities for improvement, suggest strategies for addressing them, or propose avenues for future research. 

Format and proofread the report

Ensure that your project report follows a consistent formatting style—headings, subheadings, and bullet points will make it easier to read. In addition, scan your report for spelling or grammar errors and typos.

Sure, you could write project reports from scratch and spend countless hours formatting and structuring them. But why would you when you can use free project report templates? They provide a structure and format for your report so you can simply plug in your data and customize the design to fit your needs. Not only do project report templates speed up the report creation process, but they also enhance the overall quality of your reports. 

Let’s jump right in to explore our top five project report templates. 📈

1. Final Project Report Template

Final Project Report Template

A final project report is the perfect finishing touch to conclude a project and highlight its achievements. ClickUp’s Final Project Report Template provides a solid structure to help you put it together with the following key sections:

  • Planned vs. Actual: A quantitative breakdown of how the project deviated from the original plan with regard to its start date, completion date, duration, and budget
  • Management Effectiveness: A SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis evaluating how the project was managed
  • Project Learnings : Share the important project lessons learned by the team throughout the lifespan of the project
  • Contract Terms Checklist : A simple table listing the various contract terms, whether they were completed, and any remarks you have 
  • Overall Performance rating: A 1 out of 5 rating of the different aspects of the project, from planning and execution to leadership and communication

This template is built in ClickUp Docs , which means you have unlimited flexibility for customization—add extra sections and tweak the appearance to suit your taste. And guess what? The table of content updates in real-time as you add, edit, or delete multiple headers.

If you want to wow your team and clients, this project status report template will help you get the job done. 

2. Project Status Report Template

Project Management Status Report Template by ClickUp

Writing a project status report is fairly straightforward. But staring at a blank document and worrying about crafting perfectly manicured sentences can make this process last a lot longer than it should. 

Thankfully, ClickUp’s Project Status Report Template is here to save the day! Built inside ClickUp Whiteboards, this template provides a hassle-free method to quickly capture key project details in a visually engaging way.

  • General information: Cover general project details (e.g., project name, objectives, project timeline , reporting period, etc.) which you’ll need to fill in only once
  • Progress details: Use color-coding to share in-progress, at-risk, delayed, and completed tasks
  • Support and resources: List out assets (e.g., labor, money, etc.) needed for a smooth operation 
  • Highlights and takeaways: Share key lessons learned and other noteworthy highlights
  • What went well/What needs improvement: Use this opportunity to reflect on the project’s progress and share the areas that performed well and what needs attention
  • Next steps: Highlight the key action items that need to get done to keep the project on track

Enter the details under each of these sections onto sticky notes, which’ll help you quickly pour down your thoughts without worrying about writing perfect sentences. It’s also very helpful for stakeholders as the information on sticky notes is short and straight to the point. 

This template removes the pressure of creating a status report and saves valuable time—all while keeping key stakeholders informed and up to date.

3. Digital Marketing Report Template

Digital Marketing Report Template

After running a digital marketing campaign project, you need to gather key metrics from the campaign and present it to key stakeholders for evaluation, performance analysis, and notes for future improvements. 

Sharing this info across multiple digital channels can get overwhelming but there’s no need to worry. ClickUp’s Digital Marketing Report Template has you covered with everything you need. Plus, it’s neatly broken down into the following sections:

  • Digital Marketing Performance: This section lets you summarize the overall performance of your campaign by capturing key details like project budget allocations, actual expenses, cost per acquisition, total impressions, and total clicks across multiple campaigns
  • Web Analytics Report: This section analyzes website performance during and after the project’s completion. It captures metrics like page views, bounce rate, traffic sources, and overall conversion rate
  • Social Media Campaign Performance: This section analyzes social media performance by measuring metrics like impressions, followers, and engagement rate—all in a simple table for each social media platform 

Use this template to present the performance of your digital marketing project in a simple and visually engaging way. This makes it easy to identify trends, analyze the impact of your campaign, and make informed decisions regarding future marketing initiatives.

4. Employee Daily Activity Report Template

Project report: Employee Daily Activity Report Template

A key way to stay on track and guarantee overall project success is to engage team members in the process.

The Employee Daily Activity Report Template by ClickUp has a simple tabular layout that makes it easy for team members to record and keep track of: 

  • Completed tasks and the time spent on each
  • Ongoing tasks and their due dates
  • Upcoming tasks and any support they’ll need

This template encourages each team member to get work done and ask for support when needed—while allowing you to keep the project on track by providing support and maximizing team performance.

5. Campaign Report Template

Campaign Progress Report Template by ClickUp

Remember the Digital Marketing Report Template we looked at earlier? You can choose to further analyze the marketing performance section, with elements from this Campaign Report Template by ClickUp . 

Dive deeper into how each marketing channel contributed to overall ad cost, ad revenue, and ad conversion rate. You can further break down each channel’s performance by analyzing the metrics from each individual campaign on that channel.

Create Polished and Professional Project Reports in Less Time With ClickUp

There you have it—your secret sauce for creating an effective project report in a fraction of the time. And that’s only scratching the surface … working inside ClickUp unlocks a lot more perks. 

Not only does ClickUp make project reporting easy and quick, but it also gives you access to free project management templates to enhance your workflow. Quickly assign tasks to your team, keep track of progress, discuss updates, and collaborate on documents and whiteboards—all in one place. ✨

Did we mention the integrations? ClickUp plays nicely with other apps, allowing you to seamlessly connect your favorite tools to supercharge your team’s productivity. And let’s not forget about the time you’ll save using ClickUp’s automations—a feature that lets you breeze through repetitive tasks that used to eat up valuable time across project management reports.

Just imagine what you can do with those extra hours—maybe enjoy a cup of coffee or catch up with your team about how best you can support them. Make project reporting a blast with ClickUp and boost your chances of a successful project. 

Get started by signing up for free on ClickUp today … Ready? Set? Report!

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How to Write a Project Report In 5 Easy Steps (Template Included)

Last updated on 31st January 2023

In this article we’re going to teach you how to write a project report in 5 easy steps.

Did you know that only 64% of projects meet their goals ? That means 36% fall short. And when projects don’t meet their goals it can result in a lot of headaches for your company.

The reasons why projects fail are plentiful but it typically comes back to poor planning or a lack of organisation. 

A solid project report can eliminate these issues and ensure you stay on track to complete your goals.

So, let’s take a look at how to write a project report in 5 easy steps…

Article Contents

What is a project report?

A project report is a document that contains helpful information so that teams can ensure their project stays on track, runs successfully, and completes on time. 

There are different types of project reports that are used at different periods throughout a project’s lifespan, but they all contain similar data that covers things like progress, tasks, roadblocks, stakeholders, and financial information. 

Why is a project report important?

Project reports are important for many reasons. A project report gives your project a sense of direction that can help you maintain consistency throughout the project, even as it passes between different people and teams. Your project report will also be a great document to refer back to if things get difficult, so you can stay on track. 

Even in the first instance, before your project kicks off, a project report can help you to manage your budget, workload, and any foreseen risks. It can also give stakeholders insight into the specifics of the project to help manage expectations from the start. 

Types of project report

There are many different types of project reports that will help you manage different aspects of your project. For example, a resource report will help you to understand the resources you’ll need for the project, how much resource you have at your disposal, and will also help you to predict when your resources will need to be replenished. 

Other examples include: risk assessment reports (to identify potential risks), board reports (to update investors/board members on project progress), and cost-benefit analysis reports (to help you measure benefits against the costs associated with them). 

Now, let’s dive into 3 of the biggest, most important types of project reports.

1. General project report

This is your first project report. It should cover predictions and plans for how you expect the project to go, and give you a clear sense of direction when it comes to things like budget, timelines, and everything else you need to keep track of in order for your project to be considered a success. 

2. Progress report

A progress report – as you may have guessed – comes in the middle and helps you document your progress. It’s important to keep reassessing your project to see if you are where you expect to be and to help you make adjustments along the way. 

A progress report is also very useful for managing stakeholder expectations and keeping them informed on how the project’s going.

3. Project completion report

As you wrap up your project, a project completion report can be a great way to reflect on what went well and what went wrong. This can not only help you wrap up the current project neatly, it can also inform future projects and ensure you don’t make the same mistakes twice.

How to write a project report in only 5 steps

There are many different types of project reports. So, of course, the writing of each one will differ slightly depending on who they are aimed at and what the content of the project report is. 

However, there are still some core steps to follow for each. Let’s take a look at how to write a project report in 5 steps. 

1. Start with the basics

At the very top of your project report should be a simple table that includes all of the core information for the project. Here’s an example: 

Project report table

The table for your project will probably vary slightly to this, but hopefully this gives you an idea of the most important top-level information to include. 

Underneath this table you should have a short summary of the project. This can be just a couple of sentences that sum up the objectives and goals. Think of this kind of like an elevator pitch for the project. 

2. Cover your objectives

Now it’s time to go into more detail. List out each objective for the project, including what you need to do to achieve each one. 

For example, let’s pretend our project is to create a brand video. There are many objectives, such as: 

  • Write a script
  • Storyboard the video 
  • Record a voiceover
  • Shoot the video
  • Edit the video
  • Come up with a plan for promotion 

Each objective will need to be completed in order to go on to the next. And each objective requires different resources and skill sets. All of this should be recorded, in detail, in your project report. 

3. List your obstacles

Next, list any predicted obstacles or risks. This may feel like a waste of time because of course you’re going to be avoiding risks and obstacles as often as you can. However, it’s important to be aware of the potential roadblocks that might appear so that you are prepared to handle them without slowing down. 

Some example obstacles for the brand video project could be: 

  • Equipment breaks
  • Weather ruins a shoot
  • Editing takes longer than planned

Next to each obstacle, jot down a quick plan for how you would solve this issue if it happened. For example, for “weather ruins a shoot” your potential solution could be to “choose a backup location”.

4. Create a project timeline

With any project, it’s important to know how long everything’s going to take. This is the best way to estimate how much time, money, and resource is required. 

A project timeline will help plot a path forward. To create a project timeline all you need to do is break down each objective into tasks and add a deadline for each task. It also helps to add an owner to each task, so you know who the point of contact is for each section of the timeline. 

This can be tricky to manage but becomes so much easier with a project management tool, like Project.co . When you create a project on Project.co, all of your clients and team members can see everything that goes on with the project in one centralised place. This includes tasks that can be allocated to team members, assigned a date, and a status – so everyone involved in the project can see how it’s progressing: 

index page of project report

You can also add comments, attachments, priority tags, and more. 

Plus, it’s easy to keep track of several tasks at once by using the calendar view: 

index page of project report

Other views available are kanban, list, and scheduler. 

5. Cover project communication

Somewhere on your project report you should include a link to your communication guidelines . This will help everyone involved on the project to understand what’s expected of them when it comes to communication, for example what tools to use and how to communicate. 

This can help your project run more smoothly and create a better result for everyone. According to our Communication Statistics 2022 , 95% of people feel that the businesses they deal with could improve when it comes to communication and project management . 

Writing a project report: 7 top tips 

1. Be clear

The perfect project report is clear and concise. Try your best to leave no room for errors or misunderstandings, and write in short definitive sentences. 

Being clear is especially important when it comes to timelines and targets. It can be helpful to plot out your tasks in a visual way, like a kanban view . This will make your project timeline easy to scan and understand.  

2. Be thorough

While it’s important to be clear and concise, it’s equally important to be thorough. Try to include as much relevant information in your project reports as possible.

One of the main functions of project reports, particularly project status reports, is to inform stakeholders on the progress of the project. So the more thorough you can be, the better. 

3. Be appropriate

A project report is an internal document that’s likely going to be shared between many different departments or teams in your business, so it’s important to make sure your language is appropriate. 

Keep the culture of the business in mind when writing your report. Use the same kind of tone and language that you would in other internal communication documents. This is especially important when you consider more than a third (35%) of businesses have lost an employee because of poor internal communication . 

4. Be honest

Your project report is not the place to sugarcoat anything. You should be honest, and brutally so. This means giving accurate and realistic figures, deliverables and deadlines. 

A project report should be a factual account so that everyone has a clear understanding of the data and knows exactly what to expect from the project. 

5. Be quick

It may seem contradictory to tell you to be thorough and quick with your project reports, but this just means don’t overload people with unnecessary information. Be succinct and to-the-point with every aspect of the report, from points of contact to resources and any potential roadblocks. 

The idea is for your project reports to be as easy to digest as possible, especially if you’re supplying busy stakeholders with a steady stream of ongoing status reports. 

6. Be prepared

No project runs perfectly, so it can be helpful to be prepared for bumps in the road. You might want to leave an ‘other’ or ‘notes’ section at the bottom of your report where you can jot down anything that’s changed along the way. 

It can also help to leave room for slight adjustments in your timeline. Just a couple of buffer days here and there can really reduce stress for your teams, and also help ensure your deadlines are more realistic. 

7. Be proud

When you’re carefully documenting things like risks and problems, your project report can become pretty gloomy. So it’s important to even it out by also celebrating your team’s achievements. 

Every project has ups and downs, and by giving as much attention to the ‘ups’ as you do the ‘downs’ you can boost team morale and this can be reflected back on your project. 

Free project report template

As promised, here is your free project report template ! 

To use this document, make sure to hit File > Make a Copy to save it as your own. This way you can make edits and personalise it to perfectly fit your needs. 

Final thoughts

A solid project report can act almost like a map that clearly directs you towards your end goal, helping you to avoid risks along the way and take the best route to success.

In addition to a project report, a project management platform can also help you to maintain your focus and manage your project with ease, thanks to centralised communication and complete visibility of all your work. Click here to get started for free .

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How to write a project report: [templates + guide] 

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Writing a project report is an essential but often overlooked contributor to your project’s health.  However, without the use of automation and templates, it can be a little time-consuming to collect and organize the relevant data that the project generates.

In this post, we’ll explore the basics of project reporting. We’ve included some useful templates and tips to create clear and helpful project reports in less time.

If you want to start creating better project reports using monday.com, sign up today.

What is a project report?

A project report is a document where you share details about different areas of your project. Depending on the report type , your audience, and your intention, the details you showcase might differ.

Project reports can be broken down by time— daily, weekly, monthly, or quarterly— or a number of other factors like risk, budget, and project management style. Bottom line? They simplify the process of gathering and disseminating information about key information on the project. For instance, a typical report might include:

  • Resources you’ve used so far
  • How project time is being spent
  • How you’re doing against key performance indicators (KPIs)
  • Workload and team availability

What is the purpose of project reporting?

Reporting gives you, your team, and your stakeholders the ability to track project progress against the original plan. The main goal of a project report is to improve decision-making, to help you make sense of your project data, and decide what your next steps should be. This in turn can impact your budget, timeliness, and project success.

It also plays a vital role in your stakeholder engagement strategy, as it keeps everyone informed on the progress of projects they’re interested in. Those are just a few of the reasons why project reporting has become the most common activity among PMOs (Project Management Offices).

A graph representing the most popular activities undertaken by PMOs

( Image Source )

5 steps to create a useful project report

Project reports can be useful – or they can end up as a 20-page PDF that lives in a drawer somewhere. To put together a report that your project stakeholders can use to gain insights, make decisions and optimize processes, take the following systematic approach to writing your project reports:

1. Define the purpose and scope: Clearly establish the goals, objectives, target audience, and information needs of your project report. 2. Gather and organize data: Collect and organize all relevant data, ensuring its accuracy and reliability. 3. Structure and outline: Create a clear and logical structure for your report and outline the key points you want to cover. 4. Present information effectively: Use clear and concise language and visual aids like graphs or charts to present the information in an easily understandable, visually appealing manner. 5. Review and revise: Proofread your report for any errors or inconsistencies, ensure that it addresses the defined purpose and scope, and revise as necessary to improve clarity.

The different types of project management reports [with templates]

You can split project reports into different types and categories. Here are five different types of project mangement reports, with monday.com templates you can customize for your unique project and team set-up.

1. Project status report

Probably the most frequently used, a project status report offers a general overview of the current status of your projects. A project status report answers the question: “How likely is it that we’ll complete this project on time without overrunning costs?”

These reports analyze whether you’re meeting project goals and key performance indicators. With our single project template , creating a status report is easier than ever.

How to write a project report: [templates + guide] 

2. Resource workload report

Resource workload reports help you visualize what your team’s working on, when they’re working on it, and how much work is left. These also reports help you understand how your assets are being used and make sure your actions are aligned with the overall objective.

Our resource management template helps you organize all your assets, locations, and people into one place and track every action with accuracy. You can also manage your resource allocation initiatives and make sure you don’t assign the same resource twice in multiple tasks.

resource management screenshot in monday.com

3. Portfolio report

Portfolio reports take a look at all your projects and consolidate all the data into a single document. These reports capture high-level milestones, status, progress, and highlights of your portfolio strategy.

With our portfolio management template , you can track unlimited projects on a single board and get a quick snapshot of their health and profitability.

Portfolio management screenshot

4. Task list/Time-tracking report

Time-tracking reports, also known as timesheets, help you measure how your team is spending their time and spot potential bottlenecks.

With our team task list template , you can bring in your entire organization, assign tasks to peers, track time and measure the project progress at a glance.

monday.com's team task tracker screenshot

5. Expense report

A project might seem healthy – until everyone starts reporting expenses  at the end of the time period. With our expense tracking template , you can proactively manage your cash flow regardless of your accounting skills (or lack thereof!)

expense report in monday.com

Want to try out these templates – and much more? Check out monday.com today.

FAQs about Project Reports

What are the benefits of a project report.

A project report provides a comprehensive overview of a project’s objectives, progress, and outcomes, serving as a valuable documentation and communication tool. It allows stakeholders to assess your project’s effectiveness, identify areas for improvement, and make informed decisions based on reliable data.

What are the main types of project reports?

The most commonly used types of project reports include:

  • Progress reports
  • Resource management reports
  • Project portfolio reports
  • Time-tracking reports
  • Evaluation reports
  • Final reports

What are the main components of a project report?

This will depend on the project and the type of report you’re using, but project reports might include:

  • Project objective
  • Project scope
  • Project milestones
  • Project expenses or budget
  • Project schedule and timeline
  • Project progress
  • Resource management
  • Risk assessment
  • Stakeholder communication
  • Financial summary

How to create insightful project reports with monday.com

monday.com makes it easy to create effective project reports. Try it for yourself and see:

Business operations

Here’s why monday.com can make your project reporting better:

  • Track project data in a centralized location, so you have all the information you need to make useful reports.
  • Use monday.com’s customized visualization tools to visualize and summarize project data the way you want to see it.
  • Set up dashboards to see all of your projects at a glance.
  • Take advantage of monday.com’s reporting functionality . You can choose between built-in report templates or customized reports if you have more specific requirements.
  • Share your reports with project stakeholders , team members, or even clients directly from monday.com.
  • Our embedded communication tools let you collaborate on your reports in real-time, gather feedback, and address any questions or concerns.

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3. How to structure your project report?

Table 1 provides some examples of the full range of sections that are required in a project report. Note that your own subject teacher may require you to include some or all the sections and moves, according to different assessment purposes, subjects and disciplines.

Table 2 presents the typical sections of project reports and summarises the functions or ‘moves’ of each section.

Keys: ? indicates a tip for structuring the sections of a project report;  indicates a reminder of possible action to enhance the writing quality and readability of a project report

Adapted from: McMillan & Weyers (2011); Silyn-Roberts, (2013).

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This platform provides access to generic genre guides representing typical university assignments as well as links to subjects offered by faculties with specific disciplinary genres and relevant support materials.

The materials can be retrieved by students by choosing the genres that interest them on the landing page. Each set of materials includes a genre guide, genre video, and a genre checklist. The genre guide and video are to summarize the genres in two different ways (i.e. textual and dynamic) to fit different learning styles. The genre checklist is for students to self-regulate their writing process. The genre guide and checklist include links to various ELC resources that can provide further explanation to language items (e.g. hedging and academic vocabulary).

The platform also acts as a one-stop-shop for writing resources for students, language teachers and subject leaders. Information about the English Writing Requirement policy can also be found on this platform. There are training materials for new colleagues joining the EWR Liaison Team.

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Index for Project Report

Today we are sharing index for project report. Which is very useful for school, college and university students. This project report index format you can use for summer internship projects, school and college report format. You can also use this format as a index for school project.

Index for project report

Note:  Generally the index page define or provide by the college or institute. We are providing the general index format for project. You can edit this format as per need.

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The Top 17 Free Project Report Templates For Effective Project Management

By Kate Eby | August 5, 2019 (updated August 7, 2023)

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In this article, you’ll find a comprehensive list of project report templates to support your project management efforts. These pre-built templates are free to download in a variety of formats, including Excel, Word, PowerPoint, PDF, and Google Docs.

Included on this page, you'll find many free, downloadable templates for your next project, including a project status report template , a daily project progress report template , a business project report template , and many more.

Project Status Report Template

Project Status Report Template

Download Project Status Report Template

Word | PowerPoint | Smartsheet

Consistent and thorough status reporting is an essential component of effective project management. Ensure you meet project objectives by utilizing this customizable project status report template. This template provides space to summarize the project and track risks, roadblocks, milestones, accomplishments, and key takeaways. It also includes a visual project timeline to give you easy visibility into major project events.

One-Page Project Status Report Template

One Page Project Status Report Template

Download One-Page Project Status Report Template

Word | PDF | Smartsheet

This template covers all the primary elements of the project status report in a convenient one-page format. The pre-built status report provides an overview of project status by category (i.e., budget, scope, etc.), project timeline, key risks and issues, as well as issue ownership to ensure that you account for and complete all project action items on schedule. Learn how to create an effective project status report in this article .

Project Report Dashboard Template

Project Report Dashboard Template

Download Project Report Dashboard Template - Excel 

Having a clear visual of a project’s high-level metrics and overall performance enables a project manager to identify and home in on problem areas that need further attention. Download this project report dashboard template to track the status of key components of a project, including tasks, costs, and pending action items. This template also helps you support the decisions you make for future project initiatives. Check out this article to find more free Excel dashboard templates for all of your business needs .

Daily Project Progress Report Template

Daily Project Progress Report Template

Download Daily Project Progress Report Template

Excel | Word | PDF

Provide stakeholders with insight into a project’s daily development using this progress report template. This template provides space to outline progression details, work completed, equipment used, workers on site, task locations, delays, incidents, and more. This report allows you to compare activity progress with the project plan to effectively maintain governance.

Performance Project Report Template

Performance Project Report Template

Download Performance Project Report Template

Communicate the performance of key project elements using this customizable project performance report template. Detail key activities, deadlines, work quality, risks, budgeting performance, and more to ensure you carry out major project deliverables on schedule and according to plan.

Project Summary Report Template

Project Summary Report Template

Download Project Summary Report Template

Effective project management requires that you keep lines of communication open (between the team and client) and ensure that the information you present is accurate and up to date. Provide all stakeholders with the current status of key projects, milestones, steering committee escalations, progress, and upcoming events using this pre-built project summary report template.

Weekly Project Status Report Template

index page of project report

Download Weekly Project Status Report Template

Excel | Word | Smartsheet

This customizable project status report template provides a snapshot of a project’s health on any given week. Track overall project performance and the status of each project component, including budget, resources, scope, milestones, work accomplished, roadblocks, highlights, and more. This template also comes with a pre-built visual timeline to display major project details at a glance.

Monthly Project Status Report Template

Monthly Project Status Report Template

 Download Monthly Project Status Report Template

Excel | Word

This project status report template captures the status of key project elements at a monthly view. Use this downloadable template to track notable project components that are complete, in progress, on hold, or at risk and outline deadlines and details for upcoming work.

Stoplight Project Status Report Template

Stoplight Project Status Report Template

Download Stoplight Project Status Report Template

Stoplight project status reports are an effective way to visualize project items that require immediate attention and additional planning. Use the stoplight key to define the parameters of what constitutes a red, yellow, or green status and ensure that the client and team members are on the same page regarding these conditions. This template will help keep the process streamlined.

Business Project Report Template

Business Project Report Template

Download Business Project Report Template

Word | Google Docs

A business project report is a detailed document that serves as a roadmap for a proposed project or business venture. This business project report template provides a solid basis to expand upon according to your needs. It includes space for a table of contents, an executive summary, key project activities, a marketing analysis, a SWOT analysis, recommendations, appendices, and more.

IT Project Status Report Template

IT Project Status Report Template

Download IT Project Status Report Template

Information technology project management and operations can be complex and involve many moving parts. Between balancing the budget, making adjustments mid-project, and meeting the needs of project stakeholders, this pre-built IT project status report template will help ensure that you track and account for all the key components of your project. This template provides room for project milestones, open and closed issues, change requests, resource evaluation, and the current status of all major project categories. Learn the essential tips for successful IT project management by checking out this article .

Construction Project Report Template

Construction Project Report Template

Download Construction Project Report Template

Excel | Word | PDF | Google Docs

Effective reporting is a key factor in the overall success of a construction project. This pre-built construction project report template includes all major day-to-day project details, like daily progress, materials and equipment used, number of workers and work hours performed on site, progress obstructions, and official visitors. Additionally, the template includes space for the inspector to sign off on the report in order to ensure overall project compliance. For a wide variety of free construction management templates to download, visit this page .

Executive Project Report Template

Executive Project Report Template

Download Executive Project Report Template

An executive project report is a high-level view of the project that highlights progress, without getting into the granular details of the project. Use this customizable executive project report template to communicate the essential elements of the project, including key milestones, accomplishments, risks, issues, financial overview, and project requirements.

Final Project Report Template

index page of project report

Download Final Project Report Template

The purpose of the final project report is to briefly and clearly summarize the outcomes of a completed project. This final project report template contains a table of contents, as well as space for names and roles of team members, project summary, scope, costs, risks, communication strategies, learning outcomes, top-level project performance details, and more.

Project Report Template for Teams or Departments

Project Report for Teams and Departments Template

Download Project Report Template for Teams or Departments

Teams or departments can use this project report to communicate the status of project activities: That is, they can indicate whether they have completed an activity or whether an activity is still in progress. Use this template to track key tasks, team members involved, deadlines, progress scores, issues needing attention, and other project developments to ensure teams or departments account for and complete assignments on schedule.

Project Report for Stakeholders and Partners

Project Report for Stakeholders and Partners Template

Download Project Report for Stakeholders and Partners

Use this project report is to provide key stakeholders and partners with high-level visibility into a project’s overall performance. Briefly summarize progress, project deliverables, start and end dates, outputs, and other major project details to keep stakeholders up to date on current project happenings.

Project Postmortem Report Template

Project Post Mortem Report Template

Download Project Post-Mortem Report Template

This customizable project postmortem report template should be completed as a workshop comprised of key team members within a week of concluding the project work. This report highlights project details, such as accomplishments, problem areas, lessons learned, and more to facilitate the process of analyzing the performance of all the project’s elements. Once you’ve completed this template, the project sponsor should sign off on it to formally close out the project.

Tips on Writing a Project Report

When writing a project report, stick to the facts and back up your claims with data. Consider using a template to give structure to your report, and tailor the report to your audience. We’ve outlined top report-writing tips below:

  • Know Your Audience: The type and depth of information you communicate in a report will depend on the nature of your audience. For instance, managers and clients may have a better understanding of the concepts and terminology involved in a project than do stakeholders and other personnel. Effective project reporting, therefore, requires using the appropriate tone and phraseology and knowing when to share high-level versus granular project details.  Your audience may also care about different details when viewing a year-end report  versus a project status report .
  • Give Structure to Your Report: Once you’ve identified your audience and which components of the project to communicate, organize the segments of the report so the information makes sense and is helpful to the reader. For example, you should place project identification and background details near the beginning of the report; place summarizing details near the end.
  • Only Provide Facts: The report should remain objective and free from personal bias, regardless of whether the project is failing or performing successfully. If an opinion is needed, it should be labeled clearly and placed in a separate segment of the report. Additionally, the charts, metrics, and other performance data you present in the report should be accurate and up to date so that such information is credible and meaningful to the reader. 
  • Use a Template: Save time building out your report by using a customizable template to get you started. Templates are beneficial for standardizing processes, and you can easily adapt them to fit your needs. Use the free templates provided above for your reporting needs, and then check out this article for more project management templates .
  • Use an Online Reporting Tool: Keeping a project’s development aligned with business goals is the basis of project management, and the success or failure of a project can greatly depend on the tools you use. Employ an online tool that displays data in different ways (e.g., Kanban boards, Gantt views, and dashboards), shows the real-time status of multiple projects, provides various permission levels, and allows you to set up recurring reports (such tools can automatically email these recurring reports at a set frequency to designated stakeholders, which allows project managers to shift their focus to other critical project matters). These online tools provide increased visibility into project processes and status.

Improve Project Reporting with Smartsheet for Project Management

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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Project Report Format engineering Students

Project report is a written evidence of tasks, processes and activities that are undertaken and accomplished by the students while pursuing their projects and implementing it.

This report is an official document that reflects precise and concrete information about the different aspects of the project ranging from the overview, requirements, practical aspects, theoretical considerations, tasks furnished, outcomes gained, objectives listed, reports attached, abstracts, experiments and results, conclusions and recommendations to the implementation and scope of the project.

Thus, a project report provides complete information about the project to the reader, and therefore, it is a mandatory document that must be submitted to the respective department heads after the successful completion and implementation of the projects.

Read more :  Major Project Report: Front Page, Certificate and Acknowledgement Format

FORMAT FOR PREPARATION OF PROJECT REPORT (M.tech)

ARRANGEMENT OF CONTENTS : The sequence in which the project report material should be arranged and bound as follows: 1. Cover Page 2. Inner Title Page (Same as cover page) 3. Certificate 4. Acknowledgement 5. Abstract 6. Table of Contents 7. List of Tables 8. List of Figures 9. Abbreviations and Nomenclature( If any) 10. Chapters 11. References 12. Appendices( If any) 13. Publication ( If any)

The tables and figures shall be introduced in the appropriate places.

Typical Format of the Project Report

All the letters of the title page must be capitalized, and the title page should not contain page numbers. The other aspects of the title page like the title should be like a report, and should contain the name of the organization to which the project is intended to be submitted.

Declaration and Approval

The declaration is a statement written by the student who declares that he or she has sincerely completed his or her project. The declaration statement concludes with the signature of the student.

The Approval page is also a confirmation from the head of the department, guide, and external examiner about their acceptance of the project. The approval page is endorsed with the signatures of the heads confirming their approval of the project.

Acknowledgement

The acknowledgement page depicts the gratitude, respect and thankfulness of the student towards the people who helped him in pursuing the project successfully and ensured successful completion and implementation of the project. In this page, the author expresses his gratitude and concern by using praising and thanksgiving words.

Abstract represents a summarized report of the complete project in a very concise and informative format covering main objective and aim of the project, the background information, processes and methods used, and methodologies implemented, followed with a brief conclusion of two to three lines talking about the results and scope of the project.

The entire abstract of a project report should be written in about 250 to 350 words, and therefore, should not exceed any further.

Table of Contents, List of Figures and Tables

Table of contents provides a complete sketch of the title, subtitles, headings, topics and the project elements that are involved in those headings. In other words, different sections and their titles are included here.

The whole project report in a nutshell is made known in the table of contents section, and therefore, it should include the titles of the first, second and third level headers, and must give a clear picture of the report to the reader.

Similarly, a list of figures and tables helps the reader to locate diagrams, charts and tables in the document, and therefore, it should be numbered accordingly by chapter and page number. It is not necessary to indicate page numbers for symbols and abbreviations used in the document.

The Main Body of the Project

The main body of the project should comprise several chapters with the corresponding titles, and each page within these chapters must be numbered in numerals as page numbers. The usual way of presenting these chapters is given below.

Chapter 1:   Introduction chapter. This chapter should contain brief background information about the project, the methodology implemented for problem solving and the outlines of the results and future scope of the project. It rarely contains drawings and graphical illustrations.

Chapter 2: Chapter of Literature Review. It evaluates the current work with the previous one. It depicts the current implementations that overcome the previous problems and limitations of the project, and draws the attention and focus on the foreknowledge work that would be conducted based on the ongoing work at present. It must be clear and simple to understand.

Chapter 3-4 or 5: These chapters describe the overall in-depth information about the project. These chapters also involve the basic theoretical information about each and every component & aspect of the project, such as circuit design, simulation implementation and modeling, software implementation, statistical analysis and calculations done, results gained, and so on.

The appropriate information should always be accompanied with pictorial representations, tabular demonstrations, diagrams, flow charts, visible graphs, Images, photos other representations and depictions of the project, along with simulation results with good resolution and clarity.

Conclusion and Recommendations

The conclusion and recommendations part summarizes the whole report by highlighting all the chapters and their significance and the importance of the project and about the achievements.

The Recommendations are interlinked with conclusion. The conclusion drawn from the project report can be further implemented in the recommendation section to overcome the constraints of the project.

Referencing and Appendices

The project report must be considered as a very standard report, and therefore, it should follow all rules, guidelines and protocols of gathering and presenting information, and implementing that and drawing conclusions out of it.

All these activities require appropriate and authentic sources of information and that particular information must be referenced or cited according to the copyrights and other guidelines. Therefore, to make the report original, it should be free from plagiarism and must follow standard citations and guidelines of citations to represent the reference names

Related posts:

Major Project: Front Page, Certificate and Acknowledgement Format 

Sachin Thorat

Sachin is a B-TECH graduate in Mechanical Engineering from a reputed Engineering college. Currently, he is working in the sheet metal industry as a designer. Additionally, he has interested in Product Design, Animation, and Project design. He also likes to write articles related to the mechanical engineering field and tries to motivate other mechanical engineering students by his innovative project ideas, design, models and videos.

One thought on “ Project Report Format engineering Students ”

Sachin I am a investment banker I want to write a project report on a mechanical topic regarding a project to sell Flush Bottom Valves and Man Hole Covers to good clients. Can you pl help me. Anita 9667953860

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How to properly format the preliminary pages of a project report

Preliminary pages are those pages that come before the main body of your project or research work. Before your project supervisor approves or accepts your project report, your preliminary pages should be in order and well written.

project report

Standard preliminary pages are comprised of the following:

  • Cover/Title page
  • Declaration (if any)
  • Certification (If any)
  • Approval (if any)
  • Acknowledgement
  • Table of contents
  • List of Tables (if any)
  • List of Figures (if any)

Cover / Title page

The cover page is comprised of the following sections:

  • The title of the project work
  • The case study of the project / research work
  • The researchers / student’s name, starting with the surname and registration number
  • The institution of study
  • The year and month the project work was completed
  • Note : it should be written in uppercase. See an example below.

Declaration This is where you state that the research work is original and was conducted by you. Your full names, registration / Matriculation number, and project supervisor should also be indicated.

Certification The certification page of a project report is where you confirm that the research was carried out by you. The page should include the following: a. Your full names (starting with your surname), registration number and signature b. Your project supervisor’s name, signature and date c. The external examiner’s name, signature and date

Approval The approval page is similar to the declaration page. You basically state that you did the research and it is void of plagiarism.  The Page should also contain the names and signatures of your supervisor, head of department (H.O.D), and external examiner.

Dedication The dedication page comes after the approval page. It is used to dedicate the work to those that supported you during your studies.  This page should be brief.

If you want to recognize and acknowledge more people, do so in the acknowledgement page which is the next page.

Acknowledgement The acknowledgement page comes after the dedication page. This is where you appreciate the people who directly or indirectly assisted you in carrying out your research.

In writing you acknowledgement, be sure to mention only the people that assisted you. You can address your project supervisor, colleagues, loved ones and your parents/sponsors for their moral and financial support.

Table of contents A table of contents is a list of the parts of a book, research report or document, organized in the order in which the parts appear.

The contents usually include the titles or descriptions of the first level headers, such as chapter titles in longer works and often includes a second level titles or section titles within the chapters and occasionally even third level titles or subsections.

List of Tables and Figures This is required if you have two or more figures and tables in the project report. All figures and tables in research report should be included in the list.

Abstract An abstract is a clear, accurate and concise summary of a research. It is usually written at the end of the research, after the rest of the project report has been completed.

An abstract should be between 100 – 250 words and should get the reader interested in the research paper. Knowing how abstracts are structured is the first step towards writing an awesome abstract.

Learn more – How to write a good and effective abstract

Some points to note 1. Be sure you have the correct month and year of graduation. 2. Preliminary pages are numbered in lower case roman numerals.

Below is an example of preliminary pages of a project report :

report format

This to certify that this project was written by ——– with REG NO:  ——– under the supervision of Mr. ——-, Department of Business Administration and Management, ———, in partial fulfillment of the award of ———– in Business Administration and Management.

Title Page Approval Page Dedication Acknowledgment Abstract Table of Contents

CHAPTER ONE Introduction 1.1    Background of Study 1.2    Statement of Problems 1.3    Objective of the Study 1.4    Research Question 1.5    Significance of Study 1.6    Scope of Study 1.7    Limitation of the Study 1.8    Definition of Terms

CHAPTER TWO Literature Review 2.1    Definition of Leadership 2.2    Leadership Distinct from Management 2.3    Leadership Style 2.3.1    Autocratic (Deceptive) Leadership Style 2.3.2    Democratic or Participative Leadership Style 2.3.3    Employee (Entered) Leadership Style 2.3.4    Lassies Faire Leadership Style 2.3.5    Applicative Leadership Style 2.4    Style Flexibly 2.5    Leadership Theories 2.5.1    Fielder Leadership Contingency Model 2.5.2    The Great Man Theory 2.5.3    Treat Theories 2.5.4    Hershey and Blanched Situation Leadership Theory 2.6    Motivation Theories 2.6.1    Maslow’s Need Hierarchy (The Need Theory) 2.6.2    Vroom’s Motivation Models: A Contingency View 2.7    Summary of Literature Review

CHAPTER THREE Research Methodology 3.1    Introduction 3.2    Research Design 3.3    Method of Data Collection 3.4    Sample Size 3.5    Sample Technique

CHAPTER FOUR Presentation of Data 4.1    Introduction 4.2    Data Analysis 4.3    Research Findings

CHAPTER FIVE Summary of Findings, Conclusion and Recommendations 5.1    Summary of Findings 5.2    Conclusion 5.3    Recommendations References Appendix

DO YOU KNOW? writing your term paper, seminar, proposal, SIWES report and final year project report can be fun rather than boring. The integrity and rigour of your research is solely dependent on getting access to the right information and resources tailored to your specific need(s).

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MBA Project Report Format & Guidelines

Check these definitive guidelines to prepare your MBA project report. You can use this MBA Project Report Format & Guidelines as it is or you can change as per your project requirements. This project report format will give you an idea to prepare your summer or winter internship project report without much hassle. 

This MBA project report format is applicable to most Universities. Whether you study at Pune University, Shivaji University, Solapur University, Mumbai University, or any other university you can take benefit of these guidelines to prepare your Summer Internship Project (SIP). 

Table of Contents

Format & Guidelines F or MBA P roject R eport Preparation.

1. font settings.

The text should be in the following format.

Select content, then apply the following settings:

  • Font Name: Times New Roman or Georgia or Arial
  • Text Font Size: 12
  • Heading Font Size: 14, 16, 18 (Bold)
  • Font Color: Black

2. Paragraph Settings

Follow this simple Step by step guide:

  • Select paragraph, then right click
  • Click on the paragraph menu
  • Apply the following settings:
  • Spacing: Before: Auto, After: Auto
  • Line Spacing: 1.5 lines
  • Alignment: Justify

3. Margins of the project report

You can keep these margin settings for the optimal design of your project report format. You are free to adjust these settings as per your requirement or guidelines by your institute.

  • Left: 3.5 cm   
  • Right: 2.5 cm
  • Top: 2.5 cm   
  • Bottom: 2.5 cm

4. Paper size & type for project report

Students should take the printout on A4 size bond papers.

  • Paper Size: A4 Size
  • Paper type: Bond Paper (Recommended)

5. Index Format for MBA project

Page Numbers on the Index page should be printed. Should not be handwritten and should match with the contents.

Click here for Index Format for MBA Project

6. Submission: No. of Copies

Generally you need to submit two hard-bound copies or as per the requirement of your institute/university (Black Rexine with Golden Embossing as per the format specified). One original and one clean Xerox copy. 

  • No. of copies to be submitted: 02 (Confirm with your project guide before print)

Students have to submit a soft copy of the documentation preferably in the PDF format. You are free to adjust this part as per the guidelines of your project guide or institute for the project report format.

7. Other Important Instructions

  • It is expected that the student should submit a written structured project report based on work done during the specified period.
  • Maintaining a project progress diary during an internship can help students to write their project report more effectively.
  • All the screenshots (Input screens and Reports) should contain valid data. The input controls should not be left empty. (Only for IT Specialization Students)
  • Students are not supposed to print the company logo anywhere in the documentation, except on the letterhead given by the company.
  • Page numbers.: All the pages should have a page no. (right-aligned) as footer. Preliminary pages (before index page) should be numbered in Roman letters For Example: I, II, III, etc. The Chapters shall be numbered in Arabic numerals 1,2,3, etc. Section and subsections of any chapters shall be in decimal notation. (1, 1.1, 1.1.1., 2.1, 2.1.1 etc. Annexure must carry Roman numbers (I, II, III, etc.)
  • To make it easier, make two separate documents, one is till the index page and another one from the index page to the annexure.
  • All chapters shall be on a new page. The title for the chapters shall be properly centered at the top of the page.
  • Books : We recommend Research Methodology book written by Dr C. R. Kothari ( Buy at Amazon) . This book is highly useful for your project report preparation.

The Sequence of Pages in the Project Report

ORDER OF DOCUMENTS IN YOUR HARDBOUND REPORT:

  • Two blank pages at the beginning
  • Certificate of the Institute
  • Certificate of the Organization/Company
  • Students Declaration

Acknowledgement

  • Preface (If any)
  • Executive Summary
  • Table of Content (Index)
  • Chapters as per Index

You are free to change this sequence (if needed).

MBA Project Certificate Format

Certificate

This is to certify that Ms/Mr._________________________________________ is a bonafide student of <enter college name, city name here> , has successfully completed the project work as prescribed by the <enter university name here> in the partial fulfillment of the requirement of Master Of Business Administration (MBA) Program for the academic year 2010-2011.

The Project Work titled “[Enter Project Title Here]”.

Project guide                                       H.O.D                                                  Director

      Examiner 1                                                                                         Examiner 2

Project Declaration Format

Declaration

I, the undersigned, hereby declare that the project report entitled, [enter project title] submitted by me to the [Enter University Name], in partial fulfilment of the requirement for the award of the degree of Master of Business Administration under the guidance of Dr./Prof. [enter name of internal guide name] , is my original work, and the conclusions drawn therein are based on the material collected by myself.

The Report submitted is my own work and has not been duplicated from any other source.  I shall be responsible for any unpleasant moment/situation.

Date:         [Enter Student Name]

Acknowledgement Format

A successful project is the result of teamwork and co-ordination that includes not only the group of developers who put forth the ideas, logic, and efforts but also those who guide them. So, at the completion of the project, I feel obliged to extend my gratitude towards all those who made valuable contributions throughout my training period.

I am thankful for all the knowledge, guidance, and support imparted by Dr. / Prof. …………………………………….(Director) to me who gave me invaluable knowledge during the IT period.

In addition, I wish to convey a deep sense of gratitude towards Prof. …………………………………. (Name of H.O.D) at any time I needed.

In the end, just as significantly, I would like to express my sincere thanks to,                 Prof. ……………………………………….(Project guide), Prof. …………………………………..(Project Co-Ordinator) and Prof. …………………………………….(GFM) and all the other staff members who have provided me with excellent knowledge and support throughout my Post Graduation.

I am very much thankful to my parents, brother/sister, and friends for their continuous support.

Note: Students are free to re-frame the content, format, and index with pre-consent of their Project Guide.

How to get a PDF file of this MBA Project Report Format?

You can use this content for your project report, for personal use. Currently, we do not allow to publish this content elsewhere for any commercial or noncommercial purpose without prior permission.

This is all about project report format and guidelines for MBA and other management students.

You’ll also like to read:

  • MBA Project Viva Questions And Answers
  • Project Report Index Format

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ElProCus – Electronic Projects for Engineering Students

Project Report Format for Final Year Engineering Students

In four years of engineering degree, all the students must submit a minimum of one Project Report. Generally, it is done in a final year semester however in several autonomous or topmost colleges; engineering students are doing project reports every semester. For the students, it is somewhat difficult to make the project report for the first time, but once it is done using guidelines, it is a very easy task. This article is intended to provide you the best and simple final year engineering project report format. This report gives the best advice on how to collect related material, how to categorize it into an appropriate form to make a written project report otherwise thesis.

A good project report presents your final year project work in brief and very effective. This report should include different materials that are related to the project work you have selected regarding your project. Every Student must do the project work in their final year of engineering so carefully otherwise it will affect the degree. This project report must describe your project work.

What is Project Work?

Project work in the degree will tell you how much you have learned, the technical skills that you have & how you resolve the problems, whereas a project report tells you how efficient you are, what is the strength of your knowledge and how well can you clarify the matter. For the academic level, project reports are extremely significant, and for self-assessment also. Engineering project plays a key role in the curriculum to get the job in the core field otherwise to get the admission for higher studies in the top universities.

Generally, these project works are considered to be an indication of the learning of students in their engineering. However doing a project work without help is not sufficient, it requires to be presented carefully in a good format so that it can signify the different features of the project in an expressive way. So, one should need to do the hard work while developing this project report because it provides the data regarding the project work you have done in the final year & assists the reader to follow it in a structured way. Frequently students who have completed their project works will be unsuccessful to build the good format for project reports because students were not capable to express all of the learnings of their project work to the external, so there is a chance of getting low scores in the final year projects. To overcome this, ample time must be taken for drafting the report of project work.

The project report is written evidence of tasks, processes, and activities that are undertaken and accomplished by the students while pursuing their projects and implementing them.

This report is an official document that reflects precise and concrete information about the different aspects of the project ranging from the overview, requirements, practical aspects, theoretical considerations, tasks furnished, outcomes gained, objectives listed, reports attached, abstracts, experiments and results, conclusions and recommendations to the implementation and scope of the project.

Thus, a project report provides complete information about the project to the reader, and therefore, it is a mandatory document that must be submitted to the respective department heads after the successful completion and implementation of the projects.

Project Report Format

More often than not such a valuable project report is poorly drafted and presented, and therefore fails to attract the attention of the departmental authorities who usually conduct exams. Apart from this, such a poorly drafted report not even gets proper attention from its readers as well. Eventually, it leads to a poor impression, and the possessor of such a report usually scores low marks in projects.

Therefore, the prime objective of this article is to provide a project report format that is based on a standard level, and the one which is rigorously drafted in accordance with the subject standards after deep analysis, study, and interpretation of the finest final year projects and their project reports.

The Structure of Page Arrangements for the Project Report

The main concept of this project report is to present the fundamental instructions on how a project report must be prepared for the final year of project work on an engineering degree. Any student must follow the guidelines and rules that have been presented in the below sections while preparing their final year project work report. Every student must keep in mind that the project report softcopy prepared by the students must be submitted in the library along with the project book in the college library for additional reference.

Organization of the Project Work

The project work report starts with a number of chapters and ends with a summary & conclusion. Each section or chapter should include an exact title to reflect the contents mentioned in the chapter. A section can be separated into different sections & subsections to present the content discretely. Once the work includes two otherwise more equally independent analyses, this report may be separated into two or else more divisions, each with a suitable title. But, the numbering of the chapters will be constant right through.

The sequel of pages and their hierarchical arrangement play a pivotal role in structuring the project report properly and interlinking the vital elements of the report in the best possible format.

Therefore, the best structure and format that has been devised after extensively selecting studying, analyzing, and structuring myriad and versatile project reports include the following sequel of elements:

  • Title & Cover Page
  • Declaration
  • Approval or Certification
  • Acknowledgments
  • Abstract or Executive Summary
  • Table of Contents
  • List of Figures
  • List of Tables
  • List of Symbols and Abbreviations

Notation & Classification

Numbering of page.

  • Introduction
  • Body of the Project & the Chapters
  • Experiments and Results

Details of Softcopy of the Project

Conclusion and Recommendations

  • Future Scope

In the above structure, the first nine pages are known as preliminary pages and are usually numbered with the Roman numerals as I, II, III, IV, and so on, except the title page.

All the contents of the project report should be in ‘Times New Romans’ font, and the size should be 12 throughout. All the text should be left with the ‘justified’ option with line spacing of 1.5, but for the Captions, single spacing should opt. The length of the overall document should be around 80 to 100 pages for it to be an effective project report.

Typical Format of the Project Report

Title page Format

All the letters of the title page must be capitalized, and the title page should not contain page numbers. The other aspects of the title page like the title should be like a report and should contain the name of the organization to which the project is intended to be submitted.

Next, the course name should be followed by the student’s name, his roll number, guide’s name, and designation, and at the end of the title page, the organization’s logo and address should be written, as shown in the above figure.

Declaration and Approval

The declaration is a statement written by the student who declares that he or she has sincerely completed his or her project. The declaration statement concludes with the signature of the student.

The Approval page is also a confirmation from the head of the department, guide, and external examiner about their acceptance of the project. The approval page is endorsed with the signatures of the heads confirming their approval of the project.

Acknowledgment

The acknowledgment page depicts the gratitude, respect, and thankfulness of the student towards the people who helped him in pursuing the project successfully and ensured successful completion and implementation of the project. On this page, the author expresses his gratitude and concern by using praising and thanksgiving words.

Abstract represents a summarized report of the complete project in a very concise and informative format covering the main objective and aim of the project, the background information, processes and methods used, and methodologies implemented, followed with a brief conclusion of two to three lines talking about the results and scope of the project.

The entire abstract of a project report should be written in about 250 to 350 words, and therefore, should not exceed any further.

Table of Contents, List of Figures and Tables

The table of contents provides a complete sketch of the title, subtitles, headings, topics, and the project elements that are involved in those headings. In other words, different sections and their titles are included here.

The whole project report, in a nutshell, is made known in the table of contents section, and therefore, it should include the titles of the first, second, and third-level headers, and must give a clear picture of the report to the reader.

Similarly, a list of figures and tables helps the reader to locate diagrams, charts, and tables in the document, and therefore, it should be numbered accordingly by chapter and the page number. It is not necessary to indicate page numbers for symbols and abbreviations used in the document.

A complete abbreviations list, notations as well as nomenclature like Greek alphabets using subscripts must be provided subsequent to the tables & figures list. The list of abbreviations used in the report must be provided in alphabetical order. The space between these must be maintained like one & half-space otherwise the matter which can be typed will be under this head

The beginning sections like Acknowledgement, Abstract, Table of Contents, Symbols List, figure list, tables list must be assigned with roman numbers (i, ii, etc). In the first chapter, from the main page onwards, we must assign Arabic numerals like 1 2 3, etc.

The Main Body of the Project

The main body of the project should comprise several chapters with the corresponding titles, and each page within these chapters must be numbered in numerals as page numbers. The usual way of presenting these chapters is given below.

Chapter 1: Introduction chapter. This chapter should contain brief background information about the project, the methodology implemented for problem-solving, and the outlines of the results and future scope of the project. It rarely contains drawings and graphical illustrations.

Chapter 2: Chapter of Literature Review. It evaluates the current work with the previous one. It depicts the current implementations that overcome the previous problems and limitations of the project, and draws the attention and focus on the foreknowledge work that would be conducted based on the ongoing work at present. It must be clear and simple to understand.

Chapter 3-4 or 5: These chapters describe the overall in-depth information about the project. These chapters also involve the basic theoretical information about each and every component & aspect of the project, such as circuit design , simulation implementation, and modeling, software implementation, statistical analysis and calculations done, results gained, and so on.

The appropriate information should always be accompanied by pictorial representations, tabular demonstrations, diagrams, flow charts, visible graphs, Images, photos other representations, and depictions of the project, along with simulation results with good resolution and clarity.

The Dimension of Page, Typing & Specifications of Binding

The project report page must be in A4 size and the binding of the project report must be hardbound not spiral binding including a printed cover page on it in a particular format.

The format and the font size of the text used in the project, the Times’ new roman format with 12 font size. The space between each line must be 1.5.

Space must be maintained in between text as well as quotations.

Chapter heading and section headings must be in Times New Roman with bold & 15 pts in all capitals. In every heading, the casing is very important which means the first letter in the word must be capital.

For the margins, the regular text includes these formats RIGHT = 1.00″, LEFT = 1.50″, TOP = 1.00″ & BOTTOM = 1.00

The conclusion and recommendations part summarizes the whole report by highlighting all the chapters and their significance and the importance of the project and the achievements.

The Recommendations are interlinked with the conclusion. The conclusion drawn from the project report can be further implemented in the recommendation section to overcome the constraints of the project.

The softcopy of the project can be provided on the CD. The folders in the CD include presentations like PPT with 50 slides.

Project word documentation

Project source code & program

The softcopy in the CD must be observed for any damaging viruses before submission of the project report.

Referencing and Appendices

The project report must be considered as a very standard report, and therefore, it should follow all rules, guidelines, and protocols of gathering and presenting information, and implementing that, and drawing conclusions out of it.

All these activities require appropriate and authentic sources of information and that particular information must be referenced or cited according to the copyrights and other guidelines. Therefore, to make the report original, it should be free from plagiarism and must follow standard citations and guidelines of citations to represent the reference names.

The appendices of a project report should be written in Times New Roman format of font size 10, and it should contain the information which is appropriate and added to the main text like Embedded C program code, raw data, and so on.

Number of Project Books to be Submitted to the Department

The total hard binding copies of the project report to be submitted in the branch are four. Once the corrections were done as suggested by project internal guide or head of the department, the project needs to take a printout to bind. The total project books are four, one for us, project guide, for external, and one for a library. A soft copy of the project must be submitted to the head of the Department in CD through the project report.

These are the exceptional and very informative guidelines about drafting a project report along with a very simple, user-friendly project report format for those students who are earnestly seeking a project report format.

We believe that we have been successful in giving enough information about this article to you.  Please share your suggestions and comments in the comment section given below.

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