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Everything you need to know about multimedia presentations
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Anete Ezera May 25, 2023
Crafting a well-executed multimedia presentation can be the determining factor between success and failure when delivering presentations. The impact of a multimedia presentation is undeniable, but what exactly does it entail, and what are the essential considerations to keep in mind when creating one?
In this article, we’ll explore the key components involved in creating compelling multimedia presentations and delve into the strategies that can help you assemble these elements to craft the perfect presentation. We’ll discuss the importance of content structure, visual design, and engaging storytelling techniques that capture your audience’s attention and leave a lasting impact. Additionally, we’ll provide insights on leveraging Prezi’s features to enhance your multimedia presentations, making them more dynamic and interactive.
What is a multimedia presentation?
A multimedia presentation is a computer-based presentation that uses various forms of media to effectively communicate and engage an audience. In today’s fast-paced world, multimedia presentations have emerged as one of the most powerful and impactful means of communication. Complex ideas and information can be challenging to convey using only traditional tools. However, by harnessing the potential of visually engaging images, high-quality audio clips, and captivating video content, you can deliver a wealth of information that isn’t only clear, but also interesting, easy to understand, contextual, detailed, and engaging.
To facilitate the creation of multimedia presentations, Prezi offers a user-friendly and intuitive platform that empowers presenters to transform their ideas into attention-grabbing visual stories that move. One of the standout features of Prezi is its dynamic zooming capability. With this feature, presenters can seamlessly navigate between various levels of content, zooming in to emphasize critical details and zooming out to provide a comprehensive overview. This interactive zooming functionality not only adds visual interest to your presentation but also enables you to guide your audience’s focus and create a fluid and engaging storytelling experience. Furthermore, the presentation canvas allows for more creativity and freedom as you don’t need to be limited by the traditional slide-based presentation format.
The psychology of multimedia
Multimedia presentations are not just about what you say but also how you make your audience feel and remember. Let’s discover how colors, visuals, and sounds can influence your audience’s perception and memory retention.
Colors evoke emotions and convey messages. For instance, red can signal urgency and passion, while blue suggests trust and calmness. Choose your color palette wisely to align with the emotions you want to portray to your audience.
Visuals are your secret weapon. The brain processes visual information 60,000 times faster than text. Use attention-grabbing images and graphics that resonate with your message. For example, if you’re presenting about eco-friendly initiatives, images of lush forests and clear skies can speak volumes.
Sound can set the mood and reinforce key points. Think about the background music in movies – it enhances the overall emotional impact of a scene. In your presentation, use background music or sound effects thoughtfully to complement your content.
Did you know that people tend to remember only about 10% of what they hear after three days? However, if you pair that information with relevant visuals, retention jumps to 65%. Craft your multimedia presentation with this in mind; use visuals to reinforce your message for better recall.
Incorporate these psychological cues effectively, and your multimedia presentation will not only capture attention but also leave a lasting imprint on your audience’s memory.
Which elements can be included in a multimedia presentation?
Multimedia presentations have come a long way from the relatively simplistic options of the past. Now a whole range of different elements can be used to ensure your stand-alone presentation wows your intended audience. Some of the examples of what you can add to your multimedia presentations include:
- Slides: Slides are the backbone of most multimedia presentations. They consist of visual elements like text, images, graphs, and charts. Slides help you organize information and guide your audience through your presentation. For example, in a business pitch, slides can showcase product images, market data, and key points.
- Videos: Videos add motion and life to your presentation. You can use them to demonstrate processes, showcase testimonials, or provide visual explanations. In an educational setting, a biology lecture might include videos of animal behaviors or experiments.
- Audio clips: Audio clips can range from background music to voiceovers. They enhance the auditory experience of your presentation. In a travel presentation, you might include the sounds of waves crashing on a beach to create a more immersive feel.
- Animations: Animations breathe life into static content. They can illustrate processes, emphasize key points, or add a touch of humor. In a marketing presentation, animations can show how a product evolves or highlight its unique features.
- Music: Music sets the mood and tone of your presentation. It can create excitement, relaxation, or suspense. In a fashion show presentation, music may compliment the models’ walk down the runway, enhancing the overall experience.
- Images: Images are powerful visual aids. They can create certain emotions, provide context, and simplify complex ideas. In a history lecture, images of historical events and figures help students visualize the past.
- Text: Text is one of the most crucial parts of your content. It provides information, explanations, and key points. In a scientific presentation, text can explain research findings or provide definitions of complex terms.
- Podcasts: Podcasts are audio presentations that offer in-depth discussions or storytelling. They are excellent for sharing interviews, discussions, or storytelling. In a business conference, you might use a podcast-style presentation to share insights from industry experts.
- Pop-ups: Pop-ups are interactive elements that can surprise and excite your audience. They can include clickable links, additional information, or even mini-quizzes. In an e-learning module, pop-ups can provide learners with instant feedback on their progress.
For any professional who wants to stand out from the crowd with multimedia presentations that truly dazzle and inspire, Prezi’s multimedia platform brings you everything you need.
Choosing the right multimedia for your presentation subject
When creating a multimedia presentation, it’s crucial to select the appropriate multimedia elements that align with your presentation subject. By choosing the right multimedia, you can effectively convey your message, enhance understanding, and captivate your audience. Consider the following factors when selecting multimedia for your presentation:
Content relevance: does it fit your message?
Evaluate the relevance of each multimedia element to your presentation subject. Determine how each element contributes to the overall message and supports your key points. Choose multimedia that directly relates to your topic and enhances the understanding and engagement of your audience.
Visual impact: how visually appealing is it?
Visual elements play a significant role in multimedia presentations. Assess the visual impact of different multimedia options such as images, videos, and animations. Opt for high-quality visuals that are visually appealing, clear, and reinforce your message. Balance aesthetics with substance to maintain a professional and engaging presentation.
Audio enhancement: does it complement your content?
Determine if your presentation would benefit from audio elements such as background music, sound effects, or voiceovers. Audio can evoke emotions, set the mood, and reinforce key points. However, use audio sparingly and ensure it complements your content rather than overpowering it.
Data visualization: can it simplify complex data?
If your presentation involves data or statistics, explore options for effective data visualization. Choose charts, graphs, or maps that you can find on Prezi and incorporate those into your presentation. These elements will help you present complex information in a clear and digestible format. Visualizing data will also help your audience grasp the main points quickly and facilitate better comprehension.
Multimedia integration: do all elements work together?
Aim for a cohesive and seamless integration of multimedia elements into your presentation. Ensure that different multimedia components blend well together and create a unified visual and auditory experience. Avoid using too many diverse multimedia elements that may distract or overwhelm your audience.
Accessibility considerations: is it accessible to everyone?
Keep accessibility in mind when selecting multimedia elements. Ensure that any visual or audio content you include is accessible to individuals with disabilities. Provide captions or transcripts for videos and ensure that any audio content is accompanied by text summaries. Consider the needs of all your audience members to ensure an inclusive and engaging presentation.
Technical feasibility: will it work smoothly during your presentation?
Assess the technical feasibility of incorporating various multimedia elements into your presentation. Consider the equipment and software requirements for displaying and playing different multimedia formats. Test the compatibility and functionality of multimedia elements in the presentation environment to avoid any technical glitches during your actual presentation.
By carefully considering these factors, you can choose the right multimedia elements that enhance your presentation’s effectiveness and engage your audience. Remember, the key is to strike a balance between informative content, compelling visuals, and appropriate interactivity to create a memorable and impactful multimedia presentation.
What makes an effective multimedia presentation?
An effective multimedia presentation is like a good book you can’t put down or a catchy new song you hear on the radio that you can’t stop humming to all day long – it has your audience instantly engaged and wanting more.
Gone are the days when we were limited to presentations that only featured text and basic graphics. Nowadays, using a combination of audio, video, and images can help anyone effectively communicate their message to any audience.
Prezi enables users to create attention-grabbing presentations that move their audience. You can create your own presentation from scratch or start out with a template that you can find in Prezi’s template gallery.
8 things to consider when creating a multimedia presentation
Creating a multimedia presentation can be very straightforward. It just requires some basic planning and preparation and the correct tools to implement those plans. Follow these steps when enhancing a presentation with multimedia.
What is your message?
What exactly are you presenting, and what key messages do you wish to communicate to your audience? Take time to thoroughly think through these questions before constructing your multimedia presentation.
Who is your audience?
You must understand who exactly your audience is. After all, there is likely a huge difference between what might work best with 20-something IT specialists or a group of senior management. Are you hoping to sell a product to potential investors? Delivering a quarterly report to your bosses? Or preparing a presentation for a job interview? Be very clear about who your audience is.
Preparation is vital, and with it comes research. You can’t wait to get started creating your new multimedia presentation. And the temptation is often to begin without first investigating fantastic examples of other people’s work for ideas or not taking advantage of Prezi’s awesome customizable presentations that are freely available to you, the user. Simply head over to Prezi’s Gallery and get inspired!
Create your content outline
What content do you wish to include in your presentation? Once you have decided, it’s time to create a content outline for your multimedia presentation. You can begin building the structure of your presentation by splitting your topic into separate ideas that run in a clear, logical sequence. If you want to learn more about how to create an effective presentation structure, watch the following video:
Decide which visualization mediums work best
There are literally dozens of visualization mediums to choose from. The hard part sometimes is deciding which of these works best for you. Options include GIFs, short animation clips, audio clips, TED Talk video clips – the list goes on and on. The great news is that you can easily integrate all of these elements into your Prezi presentation. What’s more, Prezi has an extensive library of different multimedia elements like GIFs, stickers, images, icons, and more that you can pick and choose while creating your presentation.
You might start entirely from scratch, building the presentation from the bottom up, which is great if you already have a clear idea in your mind. However, if you’re still trying to figure out what you want the end result to look like or want to spend less time on presentation design, explore the numerous tried and tested templates available on Prezi. You’ll discover various templates that are great for multimedia presentations.
It’s time to add your multimedia
Don’t overdo the types of multimedia content you use in your presentation. Why? Because using too many different kinds can feel overwhelming and a little too ‘show offish’. Focus on 2-4 types of content that will work best with your target audience. Try to hit that balance between simplicity and style. If you are using video or animation, use it occasionally.
If you need to present online, take advantage of Prezi Video’s option to share your content next to you on-screen during your presentation. This will engage your audience and keep them hooked throughout your multimedia presentation even online.
Review and analyze your work
Your multimedia presentation is ready. Or is it? Invest some time reviewing your presentation. Is it clearly structured and cohesive? Do the multimedia elements you have added achieve what you wanted them to achieve? Be honest with yourself and trust your intuition. If something doesn’t feel right with your presentation, don’t be afraid to make changes!
Best practices for delivering a multimedia presentation
Delivering a multimedia presentation requires careful planning and execution to effectively engage and captivate your audience. Follow these best practices to ensure that you leave a lasting impression on your audience.
Know your material
Familiarize yourself with the content of your presentation to make sure you can confidently deliver it without relying too heavily on notes. Thoroughly understand the key points, supporting evidence, and transitions between different sections. This will enable you to maintain a natural flow and deliver a confident presentation. Also, consider using Presenter Notes . They serve as a reminder of important talking points and additional information during your presentation. Only visible to you, the presenter, the notes remain hidden from the audience. This allows you to effectively communicate your points without any interruptions.
Time your presentation to ensure it fits within the allocated time frame. Practice transitions between different multimedia elements, such as slides, videos, and interactive features, to maintain a smooth flow. Keep in mind that pacing is crucial, so allocate sufficient time for each part of your presentation while maintaining an engaging pace.
Use visual aids strategically
Visual aids are a powerful tool for conveying information and enhancing understanding. However, it’s essential to use them strategically to support and highlight your message, rather than distract from it. Use visuals sparingly and ensure they’re clear, visually appealing, and easy to understand. Avoid cluttered slides and prioritize concise and impactful visuals that reinforce your key points. If you want to learn more about good presentation design practices when it comes to adding visual content, watch the following video on the topic:
Speak clearly and confidently
Effective communication is key to delivering a memorable presentation. Project your voice to ensure everyone in the audience can hear you clearly. Maintain eye contact with your audience to establish a connection and demonstrate confidence. Speak with clarity and conviction, emphasizing key points and using appropriate pauses for emphasis. A confident and engaging delivery will help your audience connect with your message.
Incorporate storytelling techniques
Storytelling is a powerful way to engage and captivate your audience. Incorporate storytelling techniques to create a narrative structure for your presentation. Begin with a compelling introduction that sets the stage and grabs attention. Use storytelling elements such as anecdotes, examples, and personal experiences to illustrate your points and make the content relatable and memorable. A well-crafted story can evoke emotions and leave a lasting impact on your audience.
Practice with technology
Familiarize yourself with the multimedia tools and technology you will be using during the presentation. In particular, get to know the endless features and capabilities of Prezi, the powerful multimedia presentation tool. Take the time to explore its features and understand how it can enhance your presentation. Familiarize yourself with the different templates, transitions, and interactive elements available. By mastering Prezi, you’ll be able to create attention-grabbing presentations that move.
Adapt to the audience
Tailor your presentation to resonate with your specific audience. Consider their demographics, interests, and background when delivering your content. Use language that is accessible and appropriate for your audience, avoiding jargon or technical terms that may be unfamiliar. Incorporate relevant examples and references that relate to their experiences. By adapting your presentation to their needs and preferences, you can create a stronger connection and enhance their overall engagement.
Engage the audience
Use interactive features to involve your audience and make the presentation more engaging. Incorporate audience polling, where participants can vote or provide feedback on specific questions or topics. Additionally, include dedicated Q&A sessions to encourage active participation and address any queries or concerns. Engaging the audience in this way promotes interaction and makes your presentation more dynamic.
Ask for feedback
You can practice your presentation in front of people to get honest feedback. This way you can make any changes or work on specific areas that may need tweaking before the real thing. After your real presentation, you may even want to seek feedback from your audience to gather insights on what worked well and areas for improvement.
Remember, a well-delivered multimedia presentation is a combination of interesting content, effective visuals, and confident delivery. By following these best practices, you can create an engaging experience for everyone in the room.
How to engage your audience with interactive multimedia presentations
In addition to the essential components and best practices we’ve discussed, incorporating interactive elements can take your multimedia presentations to the next level. By engaging your audience in an interactive experience, you can captivate their attention and create a memorable presentation. Let’s explore some strategies for incorporating interactivity into your multimedia presentations:
Instead of static images, use interactive charts to convey data and complex information. Allow your audience to explore different data points, toggle between visualizations, and interact with the content. This hands-on approach enhances understanding and engagement.
Virtual Reality (VR) and Augmented Reality (AR)
If applicable, consider incorporating VR or AR elements into your multimedia presentations. These technologies provide immersive experiences that can transport your audience to different environments or allow them to interact with virtual objects. VR and AR can be particularly effective in fields such as architecture, education, and product demonstrations.
Introduce gamification elements to make your presentation more interactive and enjoyable. Create quizzes, challenges, or interactive scenarios that require audience participation. Offer rewards or incentives for active engagement, such as badges or prizes.
Foster collaboration among your audience by including interactive activities. For example, you can divide your audience into small groups or pairs and provide specific tasks or discussions related to your presentation topic. Encourage participants to share their insights or findings with the larger group afterward.
If possible, incorporate live demonstrations of software, tools, or processes directly into your presentation. Showcasing practical examples in real-time can enhance understanding and engage the audience through active participation.
Remember, interactivity should align with your presentation goals and content. Incorporate interactive elements strategically to support your message and keep your audience engaged throughout the presentation. Prezi offers various interactive features and templates to help you create dynamic and immersive multimedia presentations.
By embracing interactivity, you can transform your multimedia presentations into memorable experiences that leave a lasting impact on your audience.
Common concerns with multimedia presentations
People often share some common concerns when diving into multimedia presentations. Here are a few of those concerns and simple solutions to tackle them:
- Worry: Fear of technical issues derailing your presentation.
- Solution: Always have a backup plan in case technology decides to be temperamental. Test your setup beforehand to avoid unexpected surprises.
- Worry: The fear of overwhelming your audience with too much media.
- Solution: Strike a balance by using multimedia elements strategically. Less can often be more when it comes to engaging your audience effectively.
The evolution of multimedia tools
The world of multimedia presentation tools has seen quite a transformation over the years, making the process more user-friendly and accessible than ever before. Platforms like Prezi are at the forefront of this evolution, continuously updating and improving the presentation creation process. With intuitive interfaces and a wide range of creative options at your fingertips, multimedia tools have truly democratized the art of multimedia presentations. Whether you’re a seasoned professional or a newcomer to the presentation scene, the evolution of multimedia tools has made it easier than ever to craft the perfect presentation.
Multimedia presentation examples
Your audience will immediately lose interest if all you offer them is a traditional slide deck. Instead, take advantage of Prezi’s Gallery and get inspired by dynamic, interactive, and engaging presentations that include various multimedia elements.
Below are a few examples of attention-grabbing and creative multimedia presentations that you can get inspired by or even reuse as templates for your own presentation topic.
Summer Plans presentation
The summer plans presentation inspires and captivates. The template is perfect for delivering a story, sharing an experience, or presenting a plan. It features multiple media elements, such as animations, images, and data visualizations.
Why Leaders Need to Get Out of Their Own Way presentation
This presentation grabs our attention with its visually appealing design and strategic use of visuals. The simple yet engaging layout divides the presentation into four parts, creating a well-defined structure that is easy to follow. You can reuse this presentation as a template for delivering a topic that you need to unpack in a certain order.
Corporate Social Responsibility presentation
This multimedia presentation engages and captivates with animations, images, icons, and more. As a template, it’s perfect for creating and delivering informative presentations, where you need to dive into the details of certain topics.
Earth Day presentation
The Earth Day presentation is a great example of how one can create a timeline presentation with Prezi. It includes various media elements that make this multimedia presentation highly engaging and informative.
Future-proofing your presentations
To make sure your multimedia presentations stay useful and up-to-date in the long run, here are some straightforward tips:
Pick the right formats
- Use common file types like PDF, MP4, and JPEG since they’re likely to stay usable in the future.
Keep things fresh
- Don’t let your content get old. Update it regularly with new information and visuals to keep it interesting and relevant.
Fit different screens
- Make your multimedia presentations so they can work on big screens and small devices like phones or tablets.
Try new tech
- Keep an eye on new technologies like virtual reality and interactive features. They can make your presentations more exciting and modern.
Listen to your audience
- Pay attention to what your audience likes and dislikes. Their feedback can help you improve your multimedia presentations and keep them interesting.
With these easy steps, you can make sure your multimedia presentations will still be great in the future!
Create attention-grabbing multimedia presentations with Prezi
In conclusion, crafting a well-executed multimedia presentation is crucial for achieving success in delivering presentations. This article has explored the key components involved in creating compelling multimedia presentations and provided insights on how to assemble these elements effectively. By considering the importance of content structure, visual design, and engaging storytelling techniques, presenters can capture their audience’s attention and leave a lasting impact. Furthermore, leveraging Prezi’s features can enhance multimedia presentations, making them more dynamic and interactive. By incorporating these strategies and utilizing the right tools, presenters can elevate their presentations to a new level and increase their chances of achieving their desired outcomes. Ultimately, mastering the art of multimedia presentations opens up opportunities for effective communication and successful presentations in various professional and academic settings.
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14.1 Organizing a Visual Presentation
- Identify key ideas and details to create a concise, engaging presentation.
- Identify the steps involved in planning a comprehensive presentation.
Until now, you have interacted with your audience of readers indirectly, on the page. You have tried to anticipate their reactions and questions as all good writers do. Anticipating the audience’s needs can be tough, especially when you are sitting alone in front of your computer.
When you give a presentation, you connect directly with your audience. For most people, making a presentation is both exciting and stressful. The excitement comes from engaging in a two-way interaction about your ideas. The stress comes from the pressure of presenting your ideas without having a delete button to undo mistakes. Outside the classroom, you may be asked to give a presentation, often at the last minute, and the show must go on. Presentations can be stressful, but planning and preparation, when the time and opportunity are available, can make all the difference.
This chapter covers how to plan and deliver an effective, engaging presentation. By planning carefully, applying some time-honored presentation strategies, and practicing, you can make sure that your presentation comes across as confident, knowledgeable, and interesting—and that your audience actually learns from it. The specific tasks involved in creating a presentation may vary slightly depending on your purpose and your assignment. However, these are the general steps.
Follow these steps to create a presentation based on your ideas:
- Determine your purpose and identify the key ideas to present.
- Organize your ideas in an outline.
- Identify opportunities to incorporate visual or audio media, and create or locate these media aids.
- Rehearse your presentation in advance.
- Deliver your presentation to your audience.
Getting Started: Identifying and Organizing Key Ideas
To deliver a successful presentation, you need to develop content suitable for an effective presentation. Your ideas make up your presentation, but to deliver them effectively, you will need to identify key ideas and organize them carefully. Read the following considerations, which will help you first identify and then organize key ideas:
- Be concise. You will include the most important ideas and leave out others. Some concepts may need to be simplified.
- Employ more than one medium of expression. You should incorporate other media, such as charts, graphs, photographs, video or audio recordings, or websites.
- Prepare for a face-to-face presentation. If you must deliver a face-to-face presentation, it is important to project yourself as a serious and well-informed speaker. You will often speak extemporaneously, or in a rehearsed but not memorized manner, which allows for flexibility given the context or audience. You will need to know your points and keep your audience engaged.
Determine Your Purpose
As with a writing assignment, determining the purpose of your presentation early on is crucial. You want to inform your readers about the topic, but think about what else you hope to achieve.
Are you presenting information intended to move your audience to adopt certain beliefs or take action on a particular issue? If so, you are speaking not only to inform but also to persuade your listeners. Do you want your audience to come away from your presentation knowing how to do something they that they did not know before? In that case, you are not only informing them but also explaining or teaching a process.
Writing at Work
Schoolteachers are trained to structure lessons around one or more lesson objectives. Usually the objective, the mission or purpose, states what students should know or be able to do after they complete the lesson. For example, an objective might state, “Students will understand the specific freedoms guaranteed by the First Amendment” or “Students will be able to add two three-digit numbers correctly.”
As a manager, mentor, or supervisor, you may sometimes be required to teach or train other employees as part of your job. Determining the desired outcome of a training session will help you plan effectively. Identify your teaching objectives. What, specifically, do you want your audience to know (for instance, details of a new workplace policy) or be able to do (for instance, use a new software program)? Plan your teaching or training session to meet your objectives.
Identify Key Ideas
To plan your presentation, think in terms of three or four key points you want to get across. In a paper, you have the space to develop ideas at length and delve into complex details. In a presentation, however, you must convey your ideas more concisely.
One strategy you might try is to create an outline. What is your main idea? Would your main idea work well as key points for a brief presentation? How would you condense topics that might be too lengthy, or should you eliminate topics that may be too complicated to address in your presentation?
1. Revisit your presentation assignment, or think of a topic for your presentation. On your own sheet of notebook paper, write a list of at least three to five key ideas. Keep the following questions in mind when listing your key ideas:
- What is your purpose?
- Who is your audience?
- How will you engage your audience?
2. On the same paper, identify the steps you must complete before you begin creating your presentation.
Use an Outline to Organize Ideas
After you determine which ideas are most appropriate for your presentation, you will create an outline of those ideas. Your presentation, like a written assignment, should include an introduction, body, and conclusion. These components serve much the same purpose as they do in a written assignment.
- The introduction engages the audience’s attention, introduces the topic, and sets the tone for what is to come.
- The body develops your point of view with supporting ideas, details, and examples presented in a logical order.
- The conclusion restates your point of view, sums up your main points, and leaves your audience with something to think about.
Jorge, who wrote the research paper featured in Chapter 11 “Writing from Research: What Will I Learn?” , developed the following outline. Jorge relied heavily on this outline to plan his presentation, but he adjusted it to suit the new format.
Planning Your Introduction
In Chapter 12 “Writing a Research Paper” , you learned techniques for writing an interesting introduction, such as beginning with a surprising fact or statistic, a thought-provoking question or quotation, a brief anecdote that illustrates a larger concept or connects your topic to your audience’s experiences. You can use these techniques effectively in presentations as well. You might also consider actively engaging your audience by having members respond to questions or complete a brief activity related to your topic. For example, you may have your audience respond to a survey or tell about an experience related to your topic.
Incorporating media can also be an effective way to get your audience’s attention. Visual images such as a photograph or a cartoon can invoke an immediate emotional response. A graph or chart can highlight startling findings in research data or statistical information. Brief video or audio clips that clearly reinforce your message and do not distract or overwhelm your audience can provide a sense of immediacy when you plan to discuss an event or a current issue. A PowerPoint presentation allows you to integrate many of these different media sources into one presentation.
With the accessibility provided by the Internet, you can find interesting and appropriate audio and video with little difficulty. However, the clip alone will not sustain the presentation. To keep the audience interested and engaged, you must frame the beginning and end of the clip with your own words.
Jorge completed the introduction part of his outline by listing the key points he would use to open his presentation. He also planned to show various web links early on to illustrate the popularity of the low-carbohydrate diet trend.
Planning the Body of Your Presentation
The next step is to work with the key ideas you identified earlier. Determine the order in which you want to present these ideas, and flesh them out with important details. Chapter 10 “Rhetorical Modes” discusses several organizational structures you might work with, such as chronological order, comparison-and-contrast structure, or cause-and-effect structure.
How much detail you include will depend on the time allotted for your presentation. Your instructor will most likely give you a specific time limit or a specific slide limit, such as eight to ten slides. If the time limit is very brief (two to three minutes, for instance), you will need to focus on communicating your point of view, main supporting points, and only the most relevant details. Three minutes can feel like an eternity if you are speaking before a group, but the time will pass very quickly. It is important to use it well.
If you have more time to work with—ten minutes or half an hour—you will be able to discuss your topic in greater detail. More time also means you must devote more thought into how you will hold your audience’s interest. If your presentation is longer than five minutes, introduce some variety so the audience is not bored. Incorporate multimedia, invite the audience to complete an activity, or set aside time for a question-and-answer session.
Jorge was required to limit his presentation to five to seven minutes. In his outline, he made a note about where he would need to condense some complicated material to stay within his time limit. He also decided to focus only on cholesterol and heart disease in his discussion of long-term health outcomes. The research on other issues was inconclusive, so Jorge decided to omit this material. Jorge’s notes on his outline show the revisions he has made to his presentation.
You are responsible for using your presentation time effectively to inform your audience. You show respect for your audience by following the expected time limit. However, that does not mean you must fill all of that time with talk if you are giving a face-to-face presentation. Involving your audience can take some of the pressure off you while also keeping them engaged. Have them respond to a few brief questions to get them thinking. Display a relevant photograph, document, or object and ask your classmates to comment. In some presentations, if time allows, you may choose to have your classmates complete an individual or group activity.
Planning Your Conclusion
The conclusion should briefly sum up your main idea and leave your audience with something to think about. As in a written paper, you are essentially revisiting your thesis. Depending on your topic, you may also ask the audience to reconsider their thinking about an issue, to take action, or to think about a related issue. If you presented an attention-getting fact or anecdote in your introduction, consider revisiting it in your conclusion. Just as you have learned about an essay’s conclusion, do not add new content to the presentation’s conclusion.
No matter how you choose to structure your conclusion, make sure it is well planned so that you are not tempted to wrap up your presentation too quickly. Inexperienced speakers, in a face-to-face presentation, sometimes rush through the end of a presentation to avoid exceeding the allotted time or to end the stressful experience of presenting in public. Unfortunately, a hurried conclusion makes the presentation as a whole less memorable.
Time management is the key to delivering an effective presentation whether it is face-to-face or in PowerPoint. As you develop your outline, think about the amount of time you will devote to each section. For instance, in a five-minute face-to-face presentation, you might plan to spend one minute on the introduction, three minutes on the body, and one minute on the conclusion. Later, when you rehearse, you can time yourself to determine whether you need to adjust your content or delivery.
In a PowerPoint presentation, it is important that your presentation is visually stimulating, avoids information overload by limiting the text per slide, uses speaker notes effectively, and uses a font that is visible on the background (e.g., avoid white letters on a light background or black letters on a dark background).
Work with the list you created in Note 14.4 “Exercise 1” to develop a more complete outline for your presentation. Make sure your outline includes the following:
- An introduction that uses strategies to capture your audience’s attention
- A body section that summarizes your main points and supporting details
- A conclusion that will help you end on a memorable note
- Brief notes about how much time you plan to spend on each part of the presentation (you may adjust the timing later as needed)
Identifying Opportunities to Incorporate Visual and Audio Media
You may already have some ideas for how to incorporate visual and audio media in your presentation. If not, review your outline and begin thinking about where to include media. Presenting information in a variety of formats will help you keep your audience’s interest.
Use Presentation Software
Delivering your presentation as a slideshow is one way to use media to your advantage. As you speak, you use a computer and an attached projector to display a slideshow of text and graphics that complement the speech. Your audience will follow your ideas more easily, because you are communicating with them through more than one sense. The audience hears your words and also sees the corresponding visuals. A listener who momentarily loses track of what you are saying can rely on the slide to cue his or her memory.
To set up your presentation, you will need to work with the content of your outline to develop individual slides. Each slide should focus on just a few bullet points (or a similar amount of content presented in a graphic). Remember that your audience must be able to read the slides easily, whether the members sit in the front or the back of the room. Avoid overcrowding the slides with too much text.
Using presentation software, such as PowerPoint, allows you to incorporate graphics, sounds, and even web links directly into your slides. You can also work with available styles, color schemes, and fonts to give your presentation a polished, consistent appearance. Different slide templates make it easy to organize information to suit your purpose. Be sure your font is visible to you audience. Avoid using small font or colored font that is not visible against your background.
Use PowerPoint as a Visual Aid
PowerPoint and similar visual representation programs can be effective tools to help audiences remember your message, but they can also be an annoying distraction to your speech. How you prepare your slides and use the tool will determine your effectiveness.
PowerPoint is a slideware program that you have no doubt seen used in class, seen in a presentation at work, or perhaps used yourself to support a presentation. PowerPoint and similar slideware programs provide templates for creating electronic slides to present visual information to the audience, reinforcing the verbal message. You will be able to import or cut and paste words from text files, images, or video clips to create slides to represent your ideas. You can even incorporate web links. When using any software program, it is always a good idea to experiment with it long before you intend to use it; explore its many options and functions, and see how it can be an effective tool for you.
At first, you might be overwhelmed by the possibilities, and you might be tempted to use all the bells, whistles, and sound effects, not to mention the tumbling, flying, and animated graphics. If used wisely, a dissolve or key transition can be like a well-executed scene from a major motion picture and lead your audience to the next point. But if used indiscriminately, it can annoy the audience to the point where they cringe in anticipation of the sound effect at the start of each slide. This danger is inherent in the tool, but you are in charge of it and can make wise choices that enhance the understanding and retention of your information.
The first point to consider is which visual aid is the most important. The answer is you, the speaker. You will facilitate the discussion, give life to the information, and help the audience correlate the content to your goal or purpose. You do not want to be in a position where the PowerPoint presentation is the focus and you are on the side of the stage simply helping the audience follow along. Slides should support you in your presentation, rather than the other way around. Just as there is a number one rule for handouts (do not pass them out at the start of your presentation), there is also one for PowerPoint presentations: do not use PowerPoint slides as a read-aloud script for your speech. The PowerPoint slides should amplify and illustrate your main points, not reproduce everything you are going to say.
Your pictures are the second area of emphasis you will want to consider. The tool will allow you to show graphs, charts and illustrate relationships that words may only approach in terms of communication, but your verbal support of the visual images will make all the difference. Dense pictures or complicated graphics will confuse more than they clarify. Choose clear images that have an immediate connection to both your content and the audience, tailored to their specific needs. After the images, consider using only key words that can be easily read to accompany your pictures. The fewer words the better. Try to keep each slide to a total word count of less than ten words. Do not use full sentences. Using key words provides support for your verbal discussion, guiding you as well as your audience. The key words can serve as signposts or signal words related to key ideas.
A natural question at this point is, How do I communicate complex information simply? The answer comes with several options. The visual representation on the screen is for support and illustration. Should you need to communicate more technical, complex, or in-depth information in a visual way, consider preparing a handout to distribute at the conclusion of your speech. You may also consider using a printout of your slide show with a section for taking notes, but if you distribute it at the beginning of your speech, you run the risk of turning your presentation into a guided reading exercise and possibly distracting or losing members of the audience. Everyone reads at a different pace and takes notes in their own way. You do not want to be in the position of going back and forth between slides to help people follow along.
Another point to consider is how you want to use the tool to support your speech and how your audience will interpret its presentation. Most audiences wouldn’t want to read a page of text—as you might see in this book—on the big screen. They will be far more likely to glance at the screen and assess the information you present in relation to your discussion. Therefore, it is key to consider one main idea, relationship, or point per slide. The use of the tool should be guided with the idea that its presentation is for the audience’s benefit, not yours. People often understand pictures and images more quickly and easily than text, and you can use this to your advantage, using the knowledge that a picture is worth a thousand words.
Incorporate Visual Media
Even if you do not use a slideshow to complement your presentation, you can include visual media to support and enhance your content. Visual media are divided into two major categories: images and informational graphics.
Image-based media, such as photographs or videos, often have little or no accompanying text. Often these media are more powerful than words in getting a message across. Within the past decade, the images associated with major news stories, such as the Indian Ocean tsunami of 2004, the Abu Ghraib prison abuses from 2004 to 2006, and the 2010 earthquake in Haiti, have powerfully affected viewers’ emotions and drawn their attention to these news stories.
Even if your presentation addresses a less dramatic subject, you can still use images to draw in your audience. Consider how photographs, an illustration, or a video might help your audience connect with a particular person or place or bring a historical event to life. Use visual images to support descriptions of natural or man-made phenomena. What ideas lend themselves to being explained primarily through images?
In addition, consider how you might incorporate informational graphics in your presentation. Informational graphics include diagrams, tables, pie charts, bar and line graphs, and flow charts. Informational graphics usually include some text and often work well to present numerical information. Consider using them if you are presenting statistics, comparing facts or data about several different groups, describing changes over time, or presenting a process.
Incorporate Audio Media
Although audio media are not as versatile as visual media, you may wish to use them if they work well with your particular topic. If your presentation discusses trends in pop music or analyzes political speeches, playing an audio clip is an obvious and effective choice. Clips from historical speeches, radio talk shows, and interviews can also be used, but extended clips may be ineffective with modern audiences. Always assess your audience’s demographics and expectations before selecting and including audio media.
Review the outline you created in Note 14.11 “Exercise 2” . Complete the following steps:
- Identify at least two to three places in your presentation where you might incorporate visual or audio media. Brainstorm ideas for what media would be effective, and create a list of ideas. (In Chapter 14 “Creating Presentations: Sharing Your Ideas” , Section 14.2 “Incorporating Effective Visuals into a Presentation” , you will explore different media options in greater depth. For now, focus on coming up with a few general ideas.)
- Determine whether you will use presentation software to deliver your presentation as a slideshow. If you plan to do so, begin using your outline to draft your slides.
Planning Ahead: Annotating Your Presentation
When you make a presentation, you are giving a performance of sorts. It may not be as dramatic as a play or a movie, but it requires smooth coordination of several elements—your words, your gestures, and any media you include. One way to ensure that the performance goes smoothly is to annotate your presentation ahead of time.
To annotate means to add comments or notes to a document. You can use this technique to plan how the different parts of your presentation will flow together. For instance, if you are working with slides, add notes to your outline indicating when you will show each slide. If you have other visual or audio media to include, make a note of that, too. Be as detailed as necessary. Jotting “Start video at 3:14” can spare you the awkwardness of searching for the right clip during your presentation.
In the workplace, employees are often asked to deliver presentations or conduct a meeting using standard office presentation software. If you are using presentation software, you can annotate your presentation easily as you create your slides. Use the notes feature at the bottom of the page to add notes for each slide. As you deliver your presentation, your notes will be visible to you on the computer screen but not to your audience on the projector screen.
In a face-to-face presentation, make sure your final annotated outline is easy to read. It will serve to cue you during your presentation, so it does not need to look polished, as long as it is clear to you. Double space the text. Use a larger-than-normal font size (14 or 16 points) if that will make it easier for you to read. Boldface or italics will set off text that should be emphasized or delivered with greater emotion. Write out main points, as well as your opening and closing remarks, in complete sentences, along with any material you want to quote verbatim. Use shorter phrases for supporting details. Using your speaker notes effectively will help you deliver an effective presentation. Highlighting, all capital letters, or different-colored font will help you easily distinguish notes from the text of your speech. Read Jorge’s annotated outline.
Some students prefer to write out the full text of their face-to-face presentation. This can be a useful strategy when you are practicing your delivery. However, keep in mind that reading your text aloud, word for word, will not help you capture and hold your audience’s attention. Write out and read your speech if that helps you rehearse. After a few practice sessions, when you are more comfortable with your material, switch to working from an outline. That will help you sound more natural when you speak to an audience.
In a PowerPoint presentation, remember to have your slides in logical sequential order. Annotating your presentation before submitting it to your audience or your instructor will help you check for order and logical transitions. Too much text or data may confuse your audience; strive for clarity and avoid unnecessary details. Let the pictures or graphics tell the story but do not overload your slideshow with visuals. Be sure your font is visible. Look for consistency in the time limit of your presentation to gauge your level of preparedness.
Begin to annotate your outline. (You will probably add more notes as you proceed, but including some annotations now will help you begin pulling your ideas together.) Mark your outline with the following information:
- Write notes in brackets to any sections where you definitely plan to incorporate visual or audio media.
- If you are presenting a slideshow, add notes in brackets indicating which slides go with each section of your outline.
- Identify and set off any text that should be emphasized.
- An effective presentation presents ideas more concisely than a written document and uses media to explain ideas and hold the audience’s interest.
- Like an essay, a presentation should have a clear beginning, middle, and end.
- Good writers structure their presentations on the thesis, or point of view; main ideas; and key supporting details and create a presentation outline to organize their ideas.
- Annotating a presentation outline is a useful way to coordinate different parts of the presentation and manage time effectively.
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Center for Teaching
More and more professors are using presentation technologies to bring visual aids into their classroom. More and more students expect a professor to distribute lecture slides to the class, either in hard copy or via the World Wide Web.
Professors deciding to use such slides in their teaching face many questions. What sorts of material should go on the slides? Are there limits to the amount of text one should put on a slide? How does one arrange the material for optimum viewing? Should the slides be distributed before class, after class, or not at all? If one decides to distribute them, should one do that in hard copy or via a course web site?
An instructor’s use of visual aids in teaching, like other elements of the teaching practice, should be congruent with the instructor’s general approach to teaching. However, there are general rules and guidelines that the instructor can follow; we attempt to develop some of these below. On this page we present briefly stated rules and guidelines and also provide some links to other resources for those who would like more information.
- General guidelines for slide design
- Suggestions for uses of slides
- Links to other web-based resources
General Guidelines for Slide Design
- Sans serif fonts are better than serif fonts. Serif fonts have small embellishments or lines at the base of each letter. These embellishments make it easier to follow a line of text on the printed page, but they are a distraction on a screen. So select a sans serif font (like Helvetica or Arial) instead of a serif font (like Times New Roman) for your PowerPoint slides.
- Font size is crucial. You can find many rules for determining the proper font size for a particular presentation setting. A good general rule is to use at least 28 point for body text and 38 point for heading text.
Working with colors.
- Remember that some (perhaps 5 – 10%?) of people are colorblind, so avoid using such color combinations as red text on a green background.
- Standard advice is to use light text on a dark background in projected presentations, but pay attention to the strength of the image projected by the projector. One graphics person suggested yellow text on an indigo background. (There are some who recommend dark text on a light background if the room is large.) (Note: if you’re using transparencies and an overhead projector, don’t use dark backgrounds.)
- Pay attention to how different colors go together, and remember that the shades you see on your monitor are not necessarily the ones you’ll see when projecting your presentation.
Text and white space.
- Blank space on a slide is important – as a general rule, if you find yourself wanting to reduce the font size so that you can get more text on the screen, it’s probably a good idea to consider redesigning the slide so that you have less text on it.
- The standard limit is either 7 x 7 (seven lines, no more than seven words each) or 5 x 5 (five lines, no more than five words each) on each slide.
Suggestions for Uses of Slides
If you’re using slides to illustrate and/or support a lecture …..
- Remember that lecture notes on a slide play a different role in a lecture than do lecture notes that only the lecturer can see. If you try to make them play the same role, you’re likely to find students reading your slides instead of listening to you.
- List major points of your lecture. Several of the major points might stay on the screen as you develop each of them in turn, providing a way for those listening to the lecture to place each point in the larger context.
- List important terms. Again, one slide with several terms might remain on the screen for some time, allowing you to refer to each of them as you introduce them in your lecture.
- Illustrate with images. Sometimes a picture can make words worth much more than they are without the picture.
While instructors tend to think of lectures when they think of using visual aids in teaching, images can also be used to support classroom discussions .
- Move participants through stages of understanding. Suppose you have a discussion in which students are asked to work together to analyze a dataset and reach a particular conclusion about the dataset. You could begin with a slide that presents the dataset in a disorganized way and ask the students to work together to identify patterns. As the discussion progressed to identify patterns that you would expect students to identify, you might then present a slide that showed these patterns. The discussion would proceed, supported at each stage by a slide that exhibited the patterns identified at that stage.
- Take, organize, project real-time notes on discussion. Students often take notes during a discussion. Have students take turns serving as primary notetaker for the discussion, recording these notes in real time in a word processor projected onto the screen. Students develop the skill of recording and organizing information as a discussion is taking place. Moreover, these notes are in electronic form and therefore easily revised and reproduced. Notes taken in one class session can provide the basis for discussions later in the term.
- Organize small-group work. If you have students working in small groups, you can put prompts for group work on slides that are projected as the students do their work. You could move students gently from one stage to the next by changing the prompts.
- PowerPoint tutorial . There are many tutorials for PowerPoint. Here’s one developed at Indiana University-Purdue University Indianapolis.
- Active Learning with PowerPoint . An in-depth discussion of strategies for teaching with PowerPoint from the Center for Teaching and Learning at the University of Minnesota.
- PowerPoint: Possibilities and Problems . Eugene V. Gallagher and Michael Reder of Connecticut College discuss how teachers can use PowerPoint thoughtfully and effectively .
- Serif vs sans serif fonts . Here’s a discussion that’s more fully developed than the one above, but still very brief.
- Choices about font size . If you’re not satisfied with the general guidelines given above regarding font size in PowerPoint presentations, than you might consider using the rule described on this page.
- Noted information designer Edward Tufte offers his thoughts on the uses and misuses of Power Point (and other presentation software) in his The Cognitive Style of Power Point , an excerpt of which is available here . Also see Tufte’s article, PowerPoint is Evil from the September 2003 issue of Wired magazine.It should be noted that in his analysis of PowerPoint, Tufte often neglects to address the use of PowerPoint (and other slideware) to complement what a speaker says. He points out that a PowerPoint slideshow is limited in the ways that it can convey information as a stand-alone document, but he doesn’t address ways that a slideshow can enhance an in-person presentation.
- For a different approach to using PowerPoint and other slideware to complement an in-person presentation, read Garr Reynold’s advice on designing slides . Reynolds is the author of Presentation Zen: Simple Ideas on Presentation Design and Delivery . See also Reynolds’ Presentation Zen blog for additional thoughts on presentations.
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Learn » Presentations » Multimedia Presentation
Table of contents, what is a multimedia presentation.
What makes a multimedia presentation different than the average PowerPoint, Prezi, or other presenter software, is the fact that a multimedia presentation incorporates both audio and visual elements to captivate an audience. It can be used for anything from lectures, trainings, presentations, or even marketing campaigns. Multimedia presentations can range from simple PowerPoint slideshows to complex video productions.
Other popular elements of a multimedia presentation will range from stock photos, audio narration, background music, custom transition animations, animated icons , and even sound effects. While the setting and types of presentation may vary, the core purpose of the multimedia presentation is to deliver the message to a group or audience.
Unlike a PowerPoint presentation however, the term “multimedia presentation” is more commonly used in the business or corporate setting. Companies will use them in trade show displays, explainer videos that demonstrate how their product or services is best suited for their customer. All multimedia presentations however start off in the same manner as a PowerPoint does, a blank canvas or document that outlines what content (text, photos, ideas) must be presented by the time the presentation has finished.
(created for a past client)
Advantages of multimedia presentations
One of the major benefits of using a multimedia presentation is to allow for different types of learning styles. Auditory, visual, and kinesthetic learners all learn differently, so incorporating multiple types of multimedia will help ensure that everyone in the audience is able to comprehend your message.
Another advantage of using multimedia is that it keeps your audience engaged. If you have a longer presentation, visuals can help break up the monotony of simply talking and help keep listeners’ attention. Audio elements such as music and sound effects can also be effective in keeping a consistent flow to the presentation.
Developing an outline for a multimedia presentation
When creating an outline for your multimedia presentation, it’s important to start by identifying the key points that you want to make. This will serve as a roadmap for the rest of your presentation and ensure that each slide is structured in a way that makes sense in relation to the topic at hand.
You should also consider how many slides you’ll need and what kind of visuals you’ll be using. Will you be presenting images, videos, or something else? Once you have a basic outline of your presentation, you can start building out each slide.
optimizing content for maximum engagement
When it comes to multimedia presentations, clarity and conciseness are key. Each slide should communicate the main point quickly and effectively. Too much content or too many visuals can be overwhelming and make it difficult for your audience to comprehend the point you’re trying to make.
It’s also important to think about how the audio and visual elements of each slide will interact with one another. Listeners should be able to clearly hear what is being said, while visuals should be used to reinforce the audio. When done correctly, multimedia presentations create an immersive experience that engages your audience and helps them better understand and remember what they just heard.
how to create a multimedia presentation
If you already have a Powerpoint presentation, congrats! You’ve saved yourself some time as the content is already there. The most important aspect at the beginning is determining which headlines are to be paired with which text, everything else is secondary.
PowerPoint and other presentation software creators can give you many ideas for the flow of the video presentation but they lack the custom animations and “pop” that a multimedia presentation can benefit from.
Take for example, the series of presentation images above. These look great from a layout-perspective but typically what these “out-of-the-box” software options will do is only enable you to click and the image will appear (sure, maybe it’s a dissolve or flash animation but remember, everyone else is doing this as well).
Multimedia presentation software
If you or someone you know has access to the Adobe Creative Suite, I highly recommend using this first and foremost. If not, Adobe After Effects will be powerful enough to get you up and running with animations, unique backgrounds and the best part is you can import all your own images.
While this is not a tutorial on how to use After Effects, some of the nifty things you can do is animate your logo as the intro. This is one component of presentations that I often find people overlook. Having a solid intro (5-10 seconds max) can give your video presentation that “branded feel.” Attached here is one I created for REMAX Brokerage.
What are common multimedia components
In a multimedia presentation, several components work together to convey the main topic and points. To help the end user better consume the message, components that are frequently found in a multimedia presentation are:
Let’s take a look at each one below…
Even if you opt to present a multimedia presentation vs. a written report, it is beneficial to include at least some text. There can’t be any presentation whether simple or multimedia which doesn’t contain text, simply because audience members benefit from a diverse set of data inputs (i.e. audio, visual, kinetic). That is why the text is a basic component of multimedia presentation. However, text can take several forms in multimedia presentations such as headlines, features list, and more. It does not have to be paragraphs that can be daunting to read.
Images and Photos:
Images (whether your own or stock photos) can be a great benefit to the overall presentation. I believe the saying goes “a picture tells 1000 words…” while this is certainly true, keep in mind that all components of a multimedia or video presentation should be used to support the other elements. Too much of a good thing can be just that…too much.
Choosing images and videos for your multimedia presentation is only half the battle. You also need to make sure that these visuals are of high enough quality for your audience to be able to enjoy them. Image resolution is an important factor in multimedia presentations – using images or videos with low resolution can make them look blurry and low-quality, which can ruin the overall effect of your presentation.
Background music and vocal narration are two other elements that can help bring a presentation to life. Music can not only help an audience pay more attention to the overall presentation but give it a bit more “pop.”
Animated Icons within multimedia presentations typically render as video or GIF format . If you’re using a popular presentation software such as PowerPoint, dragging and dropping (or uploading) is one of the easiest ways to quickly add some dynamic movement. Below are a few animations icons for customization. (change colors, dimensions, format, etc.):
What Is The Most Important Aspect of a Multimedia Presentation
The most important aspect of a multimedia presentation is the message it’s trying to convey. It’s all too easy to get caught up in picking visuals and planning out slides, but without a clear message, your presentation won’t be effective.
Make sure that each slide serves a purpose and helps drive home the main point you are trying to make. This will ensure that your presentation leaves a lasting impression on your audience and helps them get the most out of what you’re trying to say.
Data Infographics & Animated Charts
Animated charts and graphs are a great way to help showcase your information and message. Even if you are not using a video format for your entire presentation, i.e. using something like PowerPoint, you can embed video infographics and GIFs inside your presentation. Considerations for your animated graphs can be:
- Dimensions of graph
- Format (GIF vs. Video)
- Length of Animation
- Image to Text Ratio
is a powerpoint a multimedia presentation
A Powerpoint presentation can indeed be considered a multimedia presentation, as it can include both visual and audio elements. However, for a Powerpoint to truly be considered a multimedia presentation, the visuals should work together with the audio in order to create an immersive experience that engages your audience.
Where are video presentations used
There is wide use of multimedia presentations in business and corporate events. Various training programs take place in offices and organizations where multimedia presentations play a vital role. Video training and internal communication has benefited from the use of media and video presentations because let’s face it…reading through TPS reports all day can become quite straining on the mind.
From video advertisements, conferencing, classes, and workshops, these presentations can help you in better representing your brand and business.
final multimedia design tips
The best multimedia presentations are those that capture the attention of their audience and keep them engaged throughout. To create a successful multimedia presentation, it’s important to consider key factors such as content structure, visuals, audio-visual interaction, color palettes, and image resolution. With these tips in mind, you’ll be well on your way to creating an effective multimedia presentation that packs a punch.
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How to Create a Multimedia Presentation
A multimedia presentation differs from a normal presentation in that it contains some form of animation or media. Typically a multimedia presentation contains at least one of the following elements:
- Video or movie clip
- Sound (this could be a voice-over, background music or sound clips)
- Navigation structure
Choice of multimedia presentation technology
The first – and hardest – part is to choose the technology for your presentation. The choice comes down to two main contenders, Adobe Flash or Microsoft PowerPoint.
Flash allows you to create presentations where you can build in powerful animation. It also has very good video compression technology.
Perhaps the best part of Flash is that it also allows you to put presentations directly onto your web site.
The biggest problem though is that Flash is a difficult system to get to use. I have been on a training class and also have access to a couple of graphic designers for help and still find it difficult to put together a presentation in Flash.
or an example of a Flash presentation that includes a voice-over and animation click on the picture on the right.
Life has become a lot easier in the recent versions (Flash 8 and Flash CS3). With these versions there is a new feature called Flash Slide Presentation. Rather than the conventional time-line it allows you to build and add in slides a bit like the slide sorter in PowerPoint.
It is also very expensive. Checking on Amazon the latest version of Flash (CS3) will set you back £515 ($629.99). You will probably have to factor in around £400 for a decent Flash training class.
There is a low cost alternative to Flash called Swish . They make it easy to build a Flash presentation without the need for detailed programming knowledge. For a free trial of the software you can visit the Swish website at www.swishzone.com
By far the the biggest advantage of making multimedia presentations in PowerPoint is that it is easy for anyone to be able to edit the presentation.
An example of how you can introduce multimedia effects in a presentation is shown in the taxi sequence on the right. It starts with a line drawing being made on the screen and is then followed up with a taxi fading in.
The sequence is part of one of our PowerPoint templates. You can see the effect in action by downloading the taxi animated template from the download page. Make sure that you view the sequence in PowerPoint show mode.
We have a number of tutorials on the Presentation Helper web site that make it easier to put together a multimedia presentation.
How to add video clips into a PowerPoint presentation How to add music into PowerPoint Simple menus in PowerPoint How to animate your slides
If you put together a number of these elements you will have a way to create a multimedia presentation in PowerPoint.
DirectorMX is another presentation program. Its similar to flash but it runs off your desktop rather than a browser and you can use a projector to display it like powerpoint.
You can add neat effects and transitions that you could never do in Powerpoint.
There’s also Keynote if you have a Mac, don’t think you can get it for PC.
Just like music 😉 Well, a very nice article to support better presentations, thank you for this. My Statement:”Multi-Media effected” Presentations are a nice Tool but use with care, the animations, sounds… shoudn’t divert from the presentator himself. Last but not least a compilent on your free stuff like the downloads and the good tipps, might help me in my study Coming back for more, with greets from germany
Hi Alex. Yes you have to be careful to not get carried away, when it comes to multimedia. Best to use it to enhance not to dominate a presentation. Tanks for the thumbs up.
I think this website is awsome i never thought it would be possible form me create anything like this on the web.
this is very good i like it very much actually i’ve got an assignment on multemedia presentation this helps me alottttt thank u thank uuuuuuu so very much
The work is good and well organize. It has helpme in one of my assignment on multimedia. Thank uuu.
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What is a multimedia presentation, why should you create a multimedia presentation, 7 steps to making the perfect multimedia presentation, how can penji help you make a multimedia presentation, how to create a multimedia presentation in 7 easy steps.
Sometimes a flat, static presentation just won’t cut it. If you want to keep your audience interested, a multimedia presentation is the perfect way to engage all the senses.
Whether you’re launching a product, pitching your service, or hosting a meeting, engagement is key to a winning presentation. Here’s your ultimate guide to creating a pitch perfect multimedia presentation.
A multimedia presentation is just what it sounds like—a visual presentation using multiple forms of media. Unlike a standard presentation made up of static slides, a multimedia presentation uses sound, motion, and interactive elements.
Types of media for multimedia presentations
A multimedia presentation can feature elements including (but not limited to):
- Interactive features (e.g. infographics)
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Adding different forms of media allows you to break down the barrier between yourself and your audience. Using engagement tools is the best way to ensure that your audience engagement retains the important info from your presentation.
While they can aid important information, they can also inject some much-needed fun into business meetings. Whether it’s a weekly team meeting or a big keynote, your audience is more likely to check out if it’s all serious business. Contrary to popular belief, you can inject humor and playful energy into your presentation without sacrificing integrity.
If you have time, you should always consider incorporating different forms of media into your powerpoint slides. Launching a product ? People will want to see it in action.
Onboarding new employees? Try some team building activities. Displaying data? Drive your points home with visual presentations that move.
Well-integrated media shows that you’re putting effort into your powerpoint presentation, and that you know what you’re doing. If you do them right, they’re a surefire way measure audience engagement for the best results.
If your visual elements are an afterthought, they can come off as lazy. Technical difficulties can send your whole presentation off the rails, so you want to make sure you have the right tools.
The 7 steps to creating a multimedia presentation are:
- Create an outline
- Select your software
- Design your slides
- Prepare media elements
- Incorporate media elements
Below, you’ll find an in-depth look at each step in the process.
1) Create an outline
For an essay (or an article), an outline can just be a brief list of visual building blocks. This will keep your presentation organized. For a presentation, especially a multimedia presentation, it’s a little more complicated. To craft your outline, you’ll need to consider:
- Multimedia elements
- Slide design
- Special slides (quotes, graphics, questions, etc.)
- Color scheme
- Visual motifs
- Spoken vs. written elements
- Negative space
Start with the basic structure of your presentation, then think about how your slides can complement that structure. What visual motifs will help drive your message home? What text and images need to be displayed to keep people engaged?
This is where your multimedia elements come in. Everything in your presentation should have a reason for being there. How can a video presentation help prove your point?
2) Pick the right software
For a static presentation, you would probably load up PowerPoint, Google Slides, or Keynote and be ready to go. With media elements, however, you’ll have to think outside the box.
If you’re incorporating audio , video, animations, or anything else, you’ll have to find it somewhere. If you want to make it yourself, you’ll need the tools for it, and some design agencies are better for multimedia than others.
To help, here are a few award winning presentation softwares to consider:
Let’s start with the basics. Each of these classic presentation tools is quite powerful. They can be used to put together excellent multimedia presentations.
However, you’ll have to study up if you want to become a master. There is other software out there that makes the work of adding animations, media, and interactive elements easier. While these programs aren’t as intuitive, it may be more helpful to master them in the long run.
Canva’s cloud-based design tools are versatile and great for any budding graphic designer. Their presentation tools are some of the best you can find online. On top of quick animations and stylish templates, they offer integrations with tons of media apps and a selection of royalty-free audio. You can add GIFs from GIPHY, videos from YouTube , and even maps from Google Maps.
Where you can use Canva to make just about any design, Powtoon is fine-tuned (or should I say, fine-tooned) for dynamic, animated visuals. You can start creating for free, but this option is best for businesses who need a one-stop shop for stunning multimedia presentations. Trusted by the likes of NASA and Pfizer, their tools allow for fully custom effects.
What sets Beautiful.ai apart from other slide design companies is their use of AI to power designers. After you select from hundreds of customizable templates, the app integrates your content on its own.
You can click and drag icons, photos, videos and more. Your slides will auto-adjust to create a perfect fit. Video makers can especially be expensive. This is a great budget friendly option.
If you need to give a big conference via video conference, Prezi is the tool for you. Their software seamlessly integrates multimedia presentation tools with live video . It works with a wide range of video meeting software, including Zoom, Webex, Google Meet, Microsoft Teams, and Slack. Their presentation tools—both free and paid—are fully integrated and second to none.
3) Design your slides
One of the classic rookie mistakes in presentations is carefully outlining your content, but not paying attention to your imagery. Details from even your line shape need to look professional. Presentation design is a crucial step that shouldn’t be overlooked. If you happen to have a lot of design know-how, you can do this yourself. Otherwise, you’re left with three options:
- Use a free template
- Use a paid template
- Hire a professional (freelancer, agency, or design service )
This article walks you through the best places to find each of these options. Here are a few crucial things to consider when creating your PowerPoint design.
Ensure that you’re properly using color theory when designing your slides. For a business presentation, use colors that are part of your brand identity or featured in your logo. Tools like Coolors can help you generate full color schemes.
Consider expressing the message of your presentation with visual themes and metaphors. For instance, if your message is aspirational, you can use space or mountain imagery to signify shooting for the stars. If your business is cutting-edge, circuits and sci-fi imagery can help convey a sense of futurism.
Try unique photo frames and geometric design flourishes. Use alternate slide designs with reversed colors or positions.
Pair different fonts and employ all different types of slides. Consistency is key, but every slide should be distinctive in some way to keep your audience invested.
4) Prepare your media
Since you’ve planned ahead, you probably have a good idea for what media you want to include in your presentation. Now that your slides are designed, it’s a good idea to get your multimedia elements ready so you can easily drop them in during the editing process.
Narration: Pick out your favorite recording software or DAW (digital audio workstation) and hop to it! For a professional presentation, you want to make sure your audio is fairly high quality. Use a large closet or other audio-friendly space for recording if you don’t have an audio setup.
Music: You can use any music you want for an internal presentation, but for a public conference, you should definitely seek out some royalty-free audio .
Video: Whether you’re using pre-recorded or live video, you’ll want to make sure you have the right setup. As with narration, you’ll want high-quality sound, along with a decent camera. For live video, try to use an area with a strong internet connection to ensure you don’t suffer technical difficulties.
Interactive elements: Creating these can be part of the slide design process (for instance, if you’re incorporating a game into your presentation). Creating these from scratch requires a great deal of technical know-how, but you can also find lots of pre-made templates out there.
GIFs and animations: These are also included in many templates, since they’re such a vital part of creating a dynamic multimedia presentation. You may consider using animations for clever transitions, to spice up infographics , or just to add color to your slides.
5) Write, write, write!
Once you have a thorough outline, writing text for your presentation should be a breeze. Remember, most of the words should come out of your mouth, with only the bare fundamentals on your slides.
Still, this is the step where you’re actually using your software and creating your presentation. However much prep you’ve done, it can feel like a momentous occasion.
Don’t be afraid to make changes at this point in the process. It’s good to have a thorough outline, but you’re not bound by it. If you made space for an infographic but you feel your data would be better served with a text slide, feel free to make changes.
In terms of writing style, while your presentation will likely be structured like an essay, it should be written like ad copy. Keep everything short, sweet, and punchy, conveying your concepts as concisely as possible. You can actually be even less specific than you would in an ad, since you’ll be delivering the presentation yourself. But remember to include any details you want to stick in your audience’s head.
Beyond that, play around with style. Try to use writing that suits your brand or the meaning behind your presentation. A jovial, meme-y style might be perfect for a team-building meeting, while an inspirational, important tone better suits a keynote address.
6) Add your multimedia elements
Once you’ve got everything laid out, it’s time to add the fun stuff. Keynote, PowerPoint, and Google Slides all have accessible tools for adding multimedia elements, as do the other software examples listed above.
While preparing your media is a challenge, you’ll also have to spend some time figuring out the best way to integrate them. Technical difficulties can be a death sentence for any presentation, so you’ll want to prepare in advance to ensure everything goes smoothly.
Typically, you’ll be able to control what settings cause the media to play. For instance, Google Slides lets you set elements to play automatically, manually, or with a click. Regardless, you should be sure to preview your slideshow and make sure that everything looks right and plays on cue.
7) Review, revise, and present
Preview your multimedia presentation a few times over. This will help you make sure everything is in working order. How long is it? Does it ever lag? Is it engaging?
If you had any presentation ideas you failed to include, this is your last chance to bring them in. Don’t put too much pressure on it, but make sure it’s good enough to go before you finalize it. A multimedia presentation is more complex than a regular one, which means it may take you a little longer to fine-tune it.
Once it’s done, get ready to present it. On top of getting it ready to share through whatever channels you use, you should also consider making the slide deck available to your audience after the show. Especially for a pitch, this can help ensure they keep you and your ideas in mind.
Making a multimedia presentation isn’t easy. There are plenty of tools and templates out there to help you make great slides, but if you need something custom, you may be out of luck. That’s where Penji comes in.
Penji is an unlimited graphic design service offering access to world-class design talent for a simple monthly price. If you need regular, high-quality presentations or other designs for your business, Penji can help bring your vision to life.
With a Team subscription, you get access to unlimited presentations and animated graphics. Just share your design needs with Penji and let our A.I. pair you with the perfect designer(s) for your project. After that, you can expect results within days, even for complex projects.
What are you waiting for? Sign up for a demo today and put your business on the road to success.
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How to Create a Multimedia Presentation
What is a multimedia presentation, and how can you create one to better engage your audience? Nobody is impressed by a series of boring slides filled with text anymore. Modern audiences demand beautiful slide decks with plenty of engaging visualizations and interaction to keep them interested
Fortunately, PowerPoint-alternative presentation software options like Beautiful.ai make it simple for even the most amateur designers to include multimedia elements in their slides.
What is a multimedia presentation?
We hear the term all the time, but exactly what is a multimedia presentation? Just as its name implies, a multimedia presentation is a visual presentation that provides information through not only slides, but also audio, video , infographics , animations and other forms of communication. All of these tools combine to create greater audience engagement, while holding viewers’ focus and enhancing their retention.
What can be included in a multimedia presentation? Most of us are familiar with multimedia, but those new to the presentation design game might need some multimedia presentation examples. While the options are practically endless, most multimedia presentations feature slides with text and a combination of any of the following elements:
- Music and other audio effects
- Icons, logos and other graphics
How to create a multimedia presentation
It’s simple to create a multimedia presentation if you have the right software tools at your disposal, just follow the following steps:
- Select and outline your content – What is the purpose of your presentation? What is your subject? Answer these questions and choose content that will support your presentation objectives. Create an outline of the content as it will appear on your slides.
- Consider multimedia options – Examine your content outline and decide what multimedia elements will best showcase your information. Will a concept clearly be communicated with a video , or will a photograph be a better fit? Should you add music to a certain section, and what multimedia options will boost audience engagement at key moments?
- Design your slide deck – You can design your slide deck from scratch or customize a presentation template from PowerPoint-alternative software options like Beautiful.ai. Construct your slide deck so that each section of your outline is represented by its own slide. Add titles and headings to designate each slide’s function.
- Insert your content – Add your textual content to the appropriate slides. Be sure the text is in a clear and legible font, and try to avoid crowding too much content on any individual slide.
- Add images, video and audio elements – Using your presentation software of choice, insert video, audio and graphic elements in the appropriate slides. If you use Beautiful.ai, artificial intelligence will automatically adjust the design of your slides each time you add new content, ensuring your presentation adheres to the principles of good design .
- Add animations and transitions – Once you’ve designed your slide deck and inserted multimedia elements, you can add extra pizzazz to your presentation with the addition of transition and animations. The subtle motions will polish your presentation with increased visual appeal, and it will boost audience engagement by capturing and retaining viewers’ attention.
- Review your presentation and share it – Carefully review your presentation to ensure it’s ready for audiences, rehearse your delivery and share your information with the world!
Effective multimedia presentation examples
Still unsure how to design your multimedia presentation? The following presentation templates featuring plenty of multimedia elements should offer some inspiration:
Product proposal presentation template
This presentation template from Beautiful.ai easily could have become yet another dull and lifeless PowerPoint-esque frankendeck, but the addition of multimedia elements brings the slide deck to life. The slide deck features an engaging video clip and plenty of animated infographics.
Uber pitch deck makeover
In our PowerPoint makeover , we redesigned the original pitch deck Uber used to score a critical investment. The presentation template features a host of eye-catching photos to illustrate its points and an assortment of animations to ensure eyes stay glued to the slides. Details also are illustrated with informative screenshots strategically positioned inside images of a mobile device.
Research project template
Even a presentation for something possibly as mundane as a research project can be brought to life using multimedia elements. In this presentation template , the Beautiful.ai design team added multimedia options like transitions, vivid photos and animated infographics to boost audience engagement with researched data.
How can Beautiful.ai help create multimedia presentations?
While some sources will tell you employing PowerPoint is the easiest way to create a multimedia presentation, we tend to disagree. Who has the time to meticulously (and slowly) design a slide deck using PowerPoint?
PowerPoint alternative software options like Beautiful.ai, however, make it simple to construct effective slide decks in no time at all. Thanks to Beautiful.ai’s own flavor of artificial intelligence, users just add their content – including multimedia elements like video, photos and infographics – and watch as the magic of technology adapts their presentation based on principles of design used by the pros.
Samantha Pratt Lile
Samantha is an independent journalist, editor, blogger and content manager. Examples of her published work can be found at sites including the Huffington Post, Thrive Global, and Buzzfeed.
Theming best practices: introducing theme background images, an easy nine-step checklist for creating a brand style guide, 10 color combinations we're loving and how to apply them to your theme, scary slides: the 3 best (worst) frankendeck slide characteristics.
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6th - 8th , powerpoint basics, multimedia fundamentals, 9th - 12th , stop motion animation.
Multimedia Essentials-PowerPoint Part 1
What are the ways that Presentations can be shared so others can view it?
Published to the Internet only
On a shared network drive only
emailed to someone or on a projector
published to the internet or cloud, projector, or emailed to someone
Julio wants each slide in his presentation to have a colored shape in the top-left corner that contains an image. Julio intends to use a different image on each slide, but he wants to use the same size and color shape for all images. Which method is most efficient way for him to do this?
Create a shape containing an image, and then copy and paste it into each slide
Add the shape and set the color using a pre-designed presentation template
Create each shape and image in a graphics program and then insert the desired image into each slide
Add the shape and set the color using the slide master
John is creating his first slide presentation for his middle school language arts project. Which of these is true about animations in presentation software, but should be used with caution?
John can add as many animations as he wishes to a slide
John can only add one animation to a slide
John can add one object to a slide
John can add as many animations per object as he wishes to a slide
Lynnette is creating a presentation for her graduation class. The presentation includes photos of her classmates throughout the year. She would like some of the photos to fit inside circles, stars or squares. What feature should Lynnette use to include these photos on the slide?
Carlos wants to use an image that he found online as the logo for his business in a slide presentation. He has made sure it's not copyrighted. Which statement is true about how he should insert the image?
He should use a URL to link to the image
He should take a picture of himself with a webcam and use that instead.
He should choose something else because if it's not copyrighted, he can't use it.
He should download it to his computer and then add to whatever projects he's creating.
Bethany is choosing which style of animated transitions to use for her final presentation for her computer science class. Which of the following statements regarding animation in a slide use is true?
Animations can be set to occur when a specific key is present
an object can have up to three stacked animations
a slide can only have one animation
Animations occur On-Click by default
Google Slides saves to Google Drive, Powerpoint has the option to save to OneDrive. Both of these are solutions are in the cloud. Cloud Computing is:
A remote server that is for the use of students and staff of your district
Services or programs located on the internet
A network of computers in the same room, connected with cords to each other.
A network of computers in the same company, connected by software.
What do you call the format you choose for your file, which provides a consistent appearance to your slide presentation?
Which feature can you use to present slides automatically in a slide show?
What are the advantages to sharing a file via a link in e-mail?
Some email systems restrict size of the files that can be attached. A link to a file ensures receipts can access it.
It lets anyone on the Internet see the file without special permission.
It restricts permissions to only the specific people you want to view the document.
It lets you edit the file more easily.
Which statement about presentations is true?
Presentation templates are copyrighted and must be authorized for use.
Presentations must be published to a Web site to be shared on the Internet.
Presentations can only be viewed using a projection system.
Presentations can include a variety of resources.
Mark has information that he needs to use for in-person conferences, Web conferences and on his Web site. Jim told him that he should use PowerPoint, because it's the only presentation software available. What should Mark tell Jim?
There are several different types of presentation software, including PowerPoint, Google Slides, and Prezi, and anyone with an Internet connection can view them if they're saved on an accessible site.
Only people who have purchased PowerPoint can see a PowerPoint video; it can't be uploaded to the Internet or to YouTube and viewed that way.
Nobody uses slide presentations because they can only be used on a desktop computer.
PowerPoint isn't presentation software.
Steve is creating a presentation that he plans to use for in-person conferences, Web conferences and on his Web site. Why is a slide presentation a good choice for meeting his needs?
Presentations can be viewed using a projection system, over the Internet and as videos.
Presentations should be used more than once because they are often difficult to create.
The use of presentations as a way to communicate is declining, so he should make multiple attempts to reach his audience.
He is using software that requires the purchase of templates to create professional-looking presentations.
Jamel wants to apply formatting to the placeholders in her slide presentation so that they are consistent throughout the presentation. What should she use to accomplish this?
Themes or designs
Which slide layout is automatically applied when you create a new slide using the New Slide command?
Title and Two Column
Title and Body
Which method below will allow you to rearrange the order of your slides to ensure the overall flow of your presentation makes sense?
Select the slide thumbnail in the slide thumbnail panel and then use the UP or DOWN arrows.
Right-click the slide in the slide thumbnail panel, select Delete Slide, select the new location and then click New Slide.
Drag the slide thumbnail to its new location in the slide thumbnail panel.
Right-click the slide in the slide thumbnail panel and then select Change Location.
Which method can be used to rearrange the order of slides in your presentation?
Drag the slide to a new position within the slide thumbnail panel.
Select Move Slide from the Format menu.
Right-click the slide and drag it to a new position within the slide thumbnail panel.
Press SHIFT+UP ARROW to move the slide up one position.
Layla is creating a presentation to highlight her company's latest product. She would like to add the company logo and contact information to each slide. Which option should Layla use to automatically add these elements to all of the slides in a presentation?
Slide template master
Slide layout master
Which slideshow tool is used to automatically apply changes to all of the slides in a presentation?
Layla is creating a presentation to highlight her company's latest product. It's a very long presentation, and she wants to be sure it's as perfect as she can make it. What step does she need to take before submitting it to her boss?
Change the formatting using a slide master.
Use the spell-check and automatic corrections tools to check for spelling, grammar, and punctuation.
Add music or videos so it doesn't get boring.
Make the font different for every slide, to add interest.