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What Is Implementation Planning? And How to Write Your Plan
Discover what goes into implementation planning, why it’s important in project management, and how to build your implementation plan.
What is implementation planning?
Implementation planning is a process in project management that entails creating step-by-step instructions for completing projects. The purpose of this process is to inform members of a project team of the concrete actions and individual tasks required to achieve the team’s strategic goals.
What is an implementation plan?
An implementation plan is a written document that outlines a team’s steps to accomplish a goal or project. Having such a document enables team members and key stakeholders to understand all aspects of a project before executing it.
Although you may find implementation plans that differ from one project to another, there are several components you may find in common, including:
Resources and tools list
Outline of deliverables
Team roles and responsibilities
Implementation plan metrics
Benefits of creating an implementation plan
Creating an implementation plan for your project means you have an actionable roadmap for the whole project and a mechanism to hold team members and stakeholders accountable, simplify communication, and offer transparency.
Strategic plan vs. implementation plan
Implementation plans are sometimes referred to as strategic plans, but there is an important distinction between these two terms. A strategic plan details the strategies you’ll use to complete a project, while an implementation plan details the step-by-step actions you’ll take to complete a project.
How to write an implementation plan
Before you start writing your implementation plan, there are several things you’ll need. Be sure to get an official clearance from decision makers and stakeholders for the project to be launched. In addition, the project team will need to have conducted thorough research into the key resources the team will need and the time tasks will take to complete.
With this preparation behind you, follow the steps below to build your implementation plan.
1. Define your project goals.
A project goal refers to what a project team will accomplish beyond the tangible outcomes or deliverables. Think of it as what a project outcome or deliverable can enable for others. For example, your project goal might be to develop software that makes it easier for business owners to reach customers.
2. Define outcomes and deliverables.
Along with goals, you will need to define the project’s outcomes and deliverables. These are the expected results of every step you take to complete a project or the final product. Examples of outcomes and deliverables include the construction of a building, the development of a software program, and the launch of a new product line.
You’ll also need to define KPIs (key performance indicators) that will determine how your project is measured and monitored at every phase.
3. Assess potential risks.
Every project carries with it some risks that may affect the outcome. It’s important to know project risks before you launch the project and implement the steps to complete it. Risks might include unforeseen delays, costs, or even changes in the industry the project affects.
4. Set tasks and due dates.
Work with team members to determine the specific tasks and subtasks that must be completed for the project to come to fruition. Start by breaking the project goal, outcomes, and deliverables into actionable steps and lining them up in the order in which they need to be completed. Then, determine the actual deadlines for each step.
5. Assign team member roles and responsibilities.
Once you have established the individual project tasks and deadlines, the next step is to work with your team to assign member roles and responsibilities. Take team members’ strengths and experience into account when assigning tasks, as well as their availability during the project’s duration.
6. Assemble your implementation plan.
Now that you have all the components of your implementation plan, the final step is to assemble them into a coherent document that includes the following:
Resources and tools list
Outline of deliverables
Team roles and responsibilities
Implementation planning key takeaways
Remember: The implementation planning process can enable team members to understand all aspects of a project before executing it, as well as simplify communication among team members and stakeholders, and offer transparency.
Follow these best practices to get the most out of your project management process:
Make use of tools and software for project management, such as Gantt charts and PERT charts .
When in doubt about a particular aspect of your project, conduct additional research and consult subject matter experts.
Centralize communication using your project management tool so that everyone receives project updates and announcements at the same time.
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- What is an implementation plan? 6 steps ...
What is an implementation plan? 6 steps to create one
An implementation plan—also known as a strategic plan—outlines the steps your team should take when accomplishing a shared goal or objective. This plan combines strategy, process, and action and will include all parts of the project from scope to budget and beyond. In this guide, we’ll discuss what an implementation plan is and how to create one.
Projects require planning to be successful. Would you build a house without a blueprint? Probably not, because nailing pieces of wood together without a plan could lead to disaster. The same concept is true in the corporate world. An implementation plan functions as the blueprint for any shared objective. Your plan should include everything from the project strategy, to the budget, to the list of people working on the project.
In this guide, we’ll discuss what an implementation plan is and how to create one. These steps can help you and your team prepare for projects both big and small.
What is the purpose of an implementation plan?
The purpose of an implementation plan is to ensure that your team can answer the who, what, when, how, and why of a project before moving into the execution phase. In simple terms, it's the action plan that turns your strategy into specific tasks.
A good way to know whether your implementation plan is effective is to hand it to someone outside of your team and see if they can understand the project in its entirety. Your implementation plan should leave no questions unanswered.
How to create an implementation plan in 6 steps
If you want your implementation plan to be comprehensive and beneficial to your project team, you’ll need to follow specific steps and include the right components. Use the following steps when creating your plan to reduce the risk of gaps in your strategy.
1. Define goals
The first step in the implementation process is defining your goals . Determine what you hope to accomplish when your project is complete, like whether you hope to win over a new marketing client or revamp your internal content strategy. Starting with your project objectives in mind can help flesh out your project plan.
Tips to consider:
Ask questions: When defining your goals, you and your team may want to ask questions about your project such as, “What are we trying to achieve with this project? What deliverables do we hope to produce? Who are the stakeholders we plan to share our project deliverables with?”
Brainstorm risk scenarios: Although you’ll perform a more in-depth risk assessment later on in your implementation plan, brainstorming potential risk scenarios early on gives you a more realistic idea of what you’re able to achieve.
2. Conduct research
Once you have a broad idea of the project goals you want to achieve, you can hone in on these goals by conducting research such as interviews, surveys, focus groups, or observations. Your research should come from key experts in your field. These experts may be team members or external stakeholders. Your research outcomes should include a list of what your project timeline, budget, and personnel may look like.
Collaborate using shared tools: Collaboration is easier when you have the right communication tools in place to do so. Use a team collaboration tool to share your project goals and get feedback from others, regardless of their location.
3. Map out risks
You brainstormed risk scenarios in step one of your implementation strategy, and in step three, you’ll map out all the potential risks you may face in your project. Risks can include anything from paid time off and holidays to budget constraints and loss of personnel.
A great way to map out your risks is by using a risk register. This tool will help you prioritize project risks and prepare for them accordingly. You can also conduct a SWOT analysis , which will identify any weaknesses or threats affecting your project.
Be flexible and proactive: Mapping out risks is more than just a preparation strategy. If you identify preventable risks during this stage of the implementation plan, you can take action to prevent those risks. This may mean adjusting your initial project goals.
4. Schedule milestones
Scheduling your project milestones is an important step in the planning process because these checkpoints help you track your progress during execution. Milestones serve as metrics—they are a way to measure how far you’ve come in your project and how far you have left to go.
To visualize project milestones and keep your entire team on track, use a Gantt chart . With a Gantt chart, you can visually lay out your implementation schedule and show how long you think each task will take.
Add wiggle room: Things don’t always go as planned, even if you do everything in your power to a schedule. By adding wiggle room to your schedule, you can ensure your project stays on track instead of keeping tight milestones and failing to meet them.
Clarify dependencies: Dependencies are tasks that rely on the completion of other tasks. Clarifying your dependencies makes it easier to keep the project on track and hit your milestones.
5. Assign responsibilities and tasks
Every action plan must include a list of responsibilities with team members assigned to each one. By assigning responsibilities, you can assess the performance of each team member and monitor progress more closely. Using a RACI chart can be an effective project management tool for clarifying roles and responsibilities.
Assigning responsibilities is different from assigning individual tasks. One team member may be responsible for overseeing the project review, while you may assign three other team members to handle the delivery and communication of the project to various teams for review. When you assign responsibilities and tasks, be sure to make your expectations clear.
Communication is key: When you assign roles, responsibilities, or tasks, it’s best to communicate why you’re choosing one team member over another. Instead of letting team members question why they have specific roles, you can use this step in the planning process as an opportunity to highlight team member strengths.
Track responsibilities in a shared tool: Having a shared tool, like project management software, can give team members clarity on who's doing what and by when.
6. Allocate resources
Resource allocation is one of the best ways to reduce risk. If you can plan out what resources you need for your project and ensure those resources will be available, you’ll avoid the risk of running out of resources mid-project. If you notice that you don’t have enough resources in this step of the implementation process, you can adjust your project accordingly before it kicks off.
Resources may include money, personnel, software, equipment, and other physical or technical materials. Time can also be a resource because the team members you need to complete the project may be working on other projects.
Tips to consider: Ask yourself the following questions when identifying available resources for your project:
What is the project’s priority level?
Who is available to work on this project?
What budget or tools are available?
What additional resources do we need?
Who needs to approve the resource allocation plan?
Following these steps as you create your implementation plan will increase the likelihood of hitting your project goals. Having a checklist of the items to include in your implementation plan can also lead to successful implementation.
What to include in an implementation plan
Knowing how to create your implementation plan is crucial, but you also need to know what to include in your plan. This checklist includes the six most important items you’ll want to consider if you want to move forward with a successful project.
You’ll outline your project objectives in step one of the implementation process. Set your goals and decide what metrics your team will use to measure to monitor progress. By clearly identifying your project objectives, you and your team can measure progress and performance as you move forward.
2. Scope statement
You’ll set the scope of your project in step two when conducting research. Your project scope statement should outline the boundaries you’ve set for your project and broadly define what goals, deadlines, and project outcomes you’ll be working toward. Defining your project scope in the implementation plan can help prevent scope creep when you’re farther along in the project.
3. Outline of deliverables
Deliverables are the tangible goals of your project. Outlining the deliverables you hope to create can serve as a resource when managing time frames, delegating tasks, and allocating resources.
4. Task due dates
Although the project timeline may change as your project progresses, it’s important to clarify your expected due dates during implementation planning. When you estimate task due dates, you can schedule milestones around these due dates and plan for project completion. You will commonly see Gantt charts used for strategic planning and implementation planning. This is because Gantt charts display information in a follows a linear path, similar to a timeline.
5. Risk assessment
You’ll conduct your risk assessment in step three of the implementation process. Whether you use a risk register , SWOT analysis , or contingency plan to identify risks , be sure to include these documents in your plan. That way, others involved in the project can look through your findings and potentially help you prevent these risks.
6. Team member roles and responsibilities
You assigned roles and responsibilities to team members in step five of your plan, and keeping a detailed record of what these are can hold everyone accountable. Whether you use a RACI chart or another tool to clarify team member roles, there should be a place in your plan for everyone to refer to in case questions arise.
Your implementation plan will likely be unique to the project you're working on, so it may include other components not listed above. However, you can use the six items above as your guide so you know your plan is comprehensive.
Many aspects of project implementation overlap with strategic planning. As a project manager , working on the project implementation plan while you are also working on the strategic plan can help minimize the total time spent on planning.
Another way to save time during the planning process is to house all of your plans in a work management platform. When your project team is ready to start the implementation process, everything is in one convenient place.
Benefits of having an implementation plan
There are many benefits to implementation planning, with the top benefit being an increased chance of project success. Implementing a project plan creates a roadmap for executing your project so you can prevent issues from occurring.
Other benefits to having an implementation plan include:
Improved communication between team members and key stakeholders
Better organization and management of resources
Increased accountability for everyone involved in the project
More structured project timeline and daily workflow
Easier collaboration between team members
Going straight into the execution phase without an implementation plan may feel like walking on stage to give a speech without knowing what you’re going to say. Preparation is key for top-notch performance.
Simplify implementation planning
Knowing the steps for implementation planning is the foundation of project management. A well-planned project leads to a successful project.
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What Is an Implementation Plan? (Template & Example Included)
What Is Project Implementation?
Project implementation, or project execution, is the process of completing tasks to deliver a project successfully. These tasks are initially described in the project plan, a comprehensive document that covers all areas of project management. However, a secondary action plan, known as an implementation plan, should be created to help team members and project managers better execute and track the project .
What Is an Implementation Plan?
An implementation plan is a document that describes the necessary steps for the execution of a project. Implementation plans break down the project implementation process by defining the timeline, the teams and the resources that’ll be needed.
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Implementation Plan Template
Use this free Implementation Plan Template for Excel to manage your projects better.
Implementation Plan vs. Project Plan
A project plan is a comprehensive project management document that should describe everything about your project including the project schedule, project budget, scope management plan, risk management plan, stakeholder management plan and other important components. An implementation plan, on the other hand, is a simplified version of your project plan that includes only the information that’s needed by the team members who will actually participate in the project execution phase, such as their roles, responsibilities, daily tasks and deadlines.
Project management software like ProjectManager greatly simplifies the implementation planning process. Schedule and execute your implementation plan with our robust online Gantt charts. Assign work, link dependencies and track progress in real time with one chart. Plus, if your team wants to work with something other than a Gantt chart, our software offers four other project views for managing work: task lists, kanban boards, calendars and sheets. Try it for free today.
Key Steps In Project Implementation
Here are some of the key steps that you must oversee as a project manager during the project execution phase . Your project implementation plan should have the necessary components to help you achieve these steps.
1. Communicate Goals and Objectives
Once you’ve outlined the project goals and objectives, the next step is to ensure that the team understands them. For the project to succeed, there must be buy-in from the project team. A meeting is a good way to communicate this, though having project documents that they can refer to is also viable.
2. Define Team Roles and Responsibilities
The project manager will define the roles and responsibilities and communicate them to the project team . They should understand what they’re expected to do and who they can reach out to with questions about their work, all of which leads to a smooth-running project.
3. Establish the Success Criteria for Deliverables
The project deliverables need to meet quality standards, and to do this there must be a success criteria for handing off these deliverables. You want to have something in place to determine if the deliverable is what it’s supposed to be. The measurement is called a success criteria and it applies to any deliverable, whether it’s tangible or intangible.
4. Schedule Work on a Project Timeline
All projects require a schedule , which at its most basic is a start date and an end date for your project. In between those two points, you’ll have phases and tasks, which also have start and finish dates. To manage these deadlines, use a project timeline to visually map everything in one place.
5. Monitor Cost, Time and Performance
To make sure that you’re keeping to your schedule and budget, you need to keep a close eye on the project during the execution phase. Some of the things you should monitor are your costs, time and performance. Costs refer to your budget , time refers to your schedule and performance impacts both as well as quality. By keeping track of these metrics, you can make adjustments to stay on schedule and on budget.
6. Report to Project Stakeholders
While the project manager is monitoring the project, the stakeholders, who have a vested interest in the project, are also going to want to stay informed. To manage their expectations and show them that the project is hitting all its milestones, you’ll want to have project reports , such as project status reports. These can then be presented to the stakeholders regularly to keep them updated.
What Are the Key Components of an Implementation Plan?
There’s no standard one-size-fits-all solution when it comes to creating your implementation plan. However, we’ve created an implementation plan outline for your projects. Here are its components.
- Project goals & objectives: The project goal is the ultimate goal of your project, while the objectives are the key milestones or achievements that must be completed to reach it.
- Success criteria: The project manager must reach an agreement with stakeholders to define the project success criteria.
- Project deliverables: Project deliverables are tangible or intangible outputs from project tasks.
- Scope statement: The scope statement briefly describes your project scope, which can be simply defined as the project work to be performed.
- Resource plan: Create a simple resource plan that outlines the human resources, equipment and materials needed for your project.
- Risk analysis: Use a risk assessment tool like a SWOT analysis or risk register. There are different tools with different levels of detail for your risk analysis.
- Implementation timeline: Any implementation plan needs a clear project timeline to be executed properly. You should use an advanced tool such as a Gantt chart to create one.
- Implementation plan milestones: You need to identify key milestones of your implementation plan so that you can easily keep track of its progress.
- Team roles & responsibilities: The implementation plan won’t execute itself. You’ll need to assign roles and responsibilities to your team members.
- Implementation plan metrics: You’ll need KPIs, OKRs or any other performance metrics you can use to control the progress of your implementation plan.
Many of the key components listed above are included in our implementation plan template . Use this Excel file to define your strategy, scope, resource plan, timeline and more. It’s the ideal way to begin your implementation process. Download your template today.
How to Write an Implementation Plan
Follow these steps to create an implementation plan for your project or business. You can also consider using project management software like ProjectManager to help you with the implementation process.
1. Review Your Project Plan
Start by identifying what you’ll need for the execution of your implementation plan:
- What teams need to be involved to achieve the strategic goals?
- How long will it take to make the strategic goals happen?
- What resources should be allocated ?
By interviewing stakeholders, key partners, customers and team members, you can determine the most crucial assignments needed and prioritize them accordingly. It’s also at this stage that you should list out all the goals you’re looking to achieve to cross-embed the strategic plan with the implementation plan. Everything must tie back to that strategic plan in order for your implementation plan to work.
2. Map Out Assumptions and Risks
This acts as an extension to the research and discovery phase, but it’s also important to point out assumptions and risks in your implementation plan. This can include anything that might affect the execution of the implementation plan, such as paid time off or holidays you didn’t factor into your timeline , budget constraints, losing personnel, market instability or even tools that require repair before your implementation can commence.
3. Identify Task Owners
Each activity in your implementation plan must include a primary task owner or champion to be the owner of it. For tasks to be properly assigned, this champion will need to do the delegating. This means that they ensure that all systems are working as per usual, keep track of their teams’ productivity and more. Project planning software is practically essential for this aspect.
4. Define Project Tasks
Next, you need to finalize all the little activities to round out your plan. Start by asking yourself the following questions:
- What are the steps or milestones that make up the plan?
- What are the activities needed to complete each step?
- Who needs to be involved in the plan?
- What are the stakeholder requirements?
- What resources should be allocated?
- Are there any milestones we need to list?
- What are the risks involved based on the assumptions we notated?
- Are there any dependencies for any of the tasks?
Once all activities are outlined, all resources are listed and all stakeholders have approved (but no actions have been taken just yet), you can consider your implementation plan complete and ready for execution.
Implementation Plan Example
Implementation plans are used by companies across industries on a daily basis. Here’s a simple project implementation plan example we’ve created using ProjectManager to help you better understand how implementation plans work. Let’s imagine a software development team is creating a new app.
- Project goal: Create a new app
- Project objectives: All the project deliverables that must be achieved to reach that ultimate goal.
- Success criteria: The development team needs to communicate with the project stakeholders and agree upon success criteria.
- Scope statement: Here’s where the development team will document all the work needed to develop the app. That work is broken down into tasks, which are known as user stories in product and software development. Here, the team must also note all the exceptions, which means everything that won’t be done.
- Resource plan: In this case, the resources are all the professionals involved in the software development process, as well as any equipment needed by the team.
- Risk analysis: Using a risk register, the product manager can list all the potential risks that might affect the app development process.
- Timeline, milestones and metrics: Here’s an image of an implementation plan timeline we created using ProjectManager’s Gantt chart view. The diamond symbols represent the implementation plan milestones.
- Team roles & responsibilities: Similarly, we used a kanban board to assign implementation plan tasks to team members according to their roles and responsibilities.
Benefits of an Implementation Plan for the Project Implementation Process
The implementation plan plays a large role in the success of your overall strategic plan. But more than that, communicating both your strategic plan and the implementation of it therein to your team members helps them feel as if they have a sense of ownership within the company’s long-term direction.
An implementation plan that’s well communicated also helps to increase cooperation across all teams through all the steps of the implementation process. It’s easy to work in a silo—you know exactly what your daily process is and how to execute it. But reaching across the aisle and making sure your team is aligned on the project goals that you’re also trying to meet? That’s another story entirely. With an implementation plan in place, it helps to bridge the divide just a little easier.
Additionally, with an implementation plan that’s thoroughly researched and well-defined, you can ensure buy-in from stakeholders and key partners involved in the project. And no matter which milestone you’re at, you can continue to get that buy-in time and time again with proper documentation.
At the end of the day, the biggest benefit of an implementation plan is that it makes it that much easier for the company to meet its long-term goals. When everyone across all teams knows exactly what you want to accomplish and how to do it, it’s easy to make it happen.
Implementation Plan FAQ
There’s more to know about implementation plans. It’s a big subject and we’ve tried to be thorough as possible, but if you have any further questions, hopefully we’ve answered them below.
What Is the Difference Between an Action Plan and an Implementation Plan?
The main difference between an action plan and an implementation plan is that an action plan focuses exclusively on describing work packages and tasks, while the implementation plan is more holistic and addresses other variables that affect the implementation process such as risks, resources and team roles & responsibilities.
What Is an Implementation Plan in Business?
A business implementation plan is the set of steps that a company follows to execute its strategic plan and achieve all the business goals that are described there.
What Is an Implementation Plan in Project Management?
Implementation plans have many uses in project management. They’re a planning tool that allows project managers to control smaller projects within their project plan. For example, they might need an implementation plan to execute risk mitigation actions, change requests or produce specific deliverables.
How to Make an Implementation Plan With ProjectManager
Creating and managing an implementation plan is a huge responsibility and one that requires diligence, patience and great organizational skills.
When it comes to a project implementation plan, there are many ways to make one that’s best suited for your team. With ProjectManager , you get access to both agile and waterfall planning so you can plan in sprints for large or small projects, track issues and collaborate easily. Try kanban boards for managing backlogs or for making workflows in departments.
Switching up the activities after a milestone meeting with stakeholders? You can easily update your implementation plan with our software features. Add new tasks, set due dates, and track how far along your team is on their current activities.
Implementation plans are the backbone of an organization’s strategic overall plan. With ProjectManager, give your organization the project management software they need to gain insight into all resources needed, view activities on their lists and collaborate with ease. Sign up for our free 30-day trial today.
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Implementation Plan: What is it & How to Create it? (Steps & Process)
Organizations are successful because of good implementation, not good business plans ~Guy Kawasaki
Planning is necessary to map out what you need to do in order to achieve your goals. However, without the execution of those plans, you won’t get anywhere. The implementation of an idea is how you start your journey towards achieving your goals and eventually reach your destination.
For businesses, an implementation plan plays a crucial role in the development and execution of an idea, project, or methodology. In fact, the Harvard Business Review reported that companies with an implementation and execution plan saw 70 percent greater returns than those who don’t have one. But let’s not get ahead of ourselves.
Let’s first quickly understand what is an implementation plan, how do you make one, and how to execute it successfully? Read on…
What is an Implementation Plan? (Definition)
The implementation plan facilitates the execution of a plan, idea, model, design, specification, standard, algorithm, or policy by presenting clear implementation steps that need to follow. Thus, an implementation plan is the documented steps you need to take to successfully achieve your implementation pursuits.
Implementation plans are usually made to support the strategic plan created by an organization. Now, what is a strategic plan you ask? Well, a strategic plan is a document defining the strategy by which your team will accomplish certain goals or make decisions. Strategic plans are made to guide a business decision, a new business venture, or an upcoming project or initiative.
Therefore, the goal of the implementation plan is to effectively implement company strategy and lay down the step-by-step process of bringing the project to success.
What are the Benefits of an Implementation Plan?
An implementation plan puts organizational resources to use and develops a tactical plan to execute the strategic initiative. It thus plays a huge role in the success of your overall strategic plan. Even if you have the greatest, iron-clad plan or strategy, it’s totally pointless if you don’t put the plan into action. Here are some of the many benefits of an implementation plan:
1. Provides Clarity
Writing an implementation plan gives you better clarity of thought and improves your own understanding of the project. When you are forced to think things through, you are better able to document as well as communicate the plan to team members, upper management, and get everyone on board.
2. Keeps Everyone on Track
Your implementation plan lays down exactly what tasks need to be done, how to do them, who needs to do them, keeping everyone on board, and removing any sort of confusion or doubts. When everyone knows what their roles and responsibilities are, it’s easier to stay on track and keep everyone accountable.
3. Improved Cooperation
Working on projects requires the cooperation and collaboration of many employees. The better the cooperation amongst team members, the better the synergy and the overall execution.
Read more: How to Create a Strategic Process Improvement Plan?
4. Increased Buy-In
When you have a solid implementation plan that is well researched, documented, and presented, you ensure buy-in from all key stakeholders of your organization. When upper management is on board, it’s easier to get resources allocated to your project and ensure smooth project execution.
6 Key Components of an Implementation Plan
Every implementation plan comprises of some key components that need to be analyzed and thought-through before communicating the plan with your team:
1. Outline Goals/Objectives: Start with defining the goals and objectives of the implementation plan. What do you want to accomplish? What is the project scope ? Why are these goals important? How do these goals fit into the overall organizational vision and mission?
2. Assign Responsibilities: Assigning roles and responsibilities provides a clear picture of what needs to be done and by whom. The clearer you define these responsibilities, the easier it will be to keep people accountable.
3. Implementation Schedule: Schedules help track, communicate, and keep an eye on progress for your project, keeping all stakeholders in the loop with what’s going on.
4. Resource Allocation: One of the main purposes of an implementation plan is to make sure that your team has access to enough resources in order to execute the plan effectively and without any hiccups. Make sure you know exactly what you need, how much you already have, and how you will procure what’s needed.
5. Define Metrics: How will you determine project success? Every implementation plan must identify KPIs (Key Performance Indicators) to establish how it will measure success and failure. This also allows you to measure progress and celebrate milestones to keep the team excited.
6. Contingency Plan : Planning for challenges is as important as planning for success. Make a plan for how your team will navigate rough waters in case you go over budget, don’t have enough resources, or are approaching deadlines. This way you won’t get off-track when challenges arise, and you will be able to steer clear of them easily.
Now that you know the key components of an implementation plan, it’s time to put this knowledge to use and learn how to write an implementation plan for yourself…
Read more: How to Create an Effective Operational Plan for Your Business?
How to Write an Implementation Plan? Follow these Steps and Processes:
Okay Folks, it’s time to get into the ‘how’ of the implementation plan and create a solid document. When creating such a document, you need to be more detailed and thorough, explaining everything clearly to all team members who will be viewing this document.
Make sure you include the following steps in your implementation plan:
Step 1. Introduction
Kickoff your implementation plan with a brief introduction, outlining the vision, mission, and purpose of your project or initiative. You can additionally include how this project ties up with the overall organizational mission and lay down all the assumptions or limitations of your project.
Step 2. Team Members Involved
In this segment, you can describe the team involved in the implementation of the project. Include the names, roles, and responsibilities of key project stakeholders, and key points of contact.
Step 3. Tasks
This is an important area in your implementation plan as here you need to describe the key tasks and steps involved in the implementation of the strategy. If you have already begun with a task, note down the status and progress of the task in this section.
Step 4. Implementation Schedule
An implementation schedule outlines project timeframes and milestones. Schedules keep everyone on track with task progress and help to keep everything on time and under budget.
Step 5. Resource Management
Describe the resources needed (people, time, money, equipment, software, departmental help, etc.) to support successful implementation. Think through this section thoroughly to ensure smooth project implementation, and support fair asset allocation.
Step 6. Additional Documentation
In this segment, you can attach any other documentation that supports your implementation plan. This could include proof of successful past project executions or a PDF of your strategic plan.
Step 7. Define Metrics
Without specifying success metrics, you will never know if you are on the right track or are even executing the right strategy. Define the metrics you will use to measure success and how and when will you review your progress.
Step 8. Project Approval
If you need upper management’s approval before kicking off implementation, add some space for a formal signoff.
Read more: Change Management Plan: What, Why, and How to Write?
Use a Documentation Tool like Bit to Create a Robust Implementation Plan
The key to successful planning and implementation is…*drumroll*… DOCUMENTATION. This is exactly why all smart project managers use documentation tools like Bit.ai to create a solid, interactive, and visually appealing implementation plan for their team.
What the heck is Bit.ai? Well, it’s an all-in-one document collaboration platform designed for the modern-day workplace. Using Bit, your team can collaborate in real-time and create implementation plans and all other documents – under one single roof!
1. Pre-Built, Beautiful & Fully Responsive Templates: Okay, you’ve created the implementation plan for your team to understand their goals and responsibilities. But, what if the plan itself looks dull and poorly formatted? Your team members won’t understand a thing, and that’s for sure.
You might not have the time to pay attention to the presentation aspect but don’t worry, because Bit does the formatting and designing for you! Bit.ai has over 90 fully responsive and gorgeous templates . Just pick one, insert your content and let Bit handle the rest.
Few documents templates you might be interested in:
- SWOT Analysis Template
- Business Proposal Template
- Business Plan Template
- Competitor Research Template
- Project Proposal Template
- Company Fact Sheet
- Executive Summary Template
- Operational Plan Template
- Pitch Deck Template
2. Rich Embeds: What if you could embed all your important files – in one single document? We’re talking about those charts, excel sheets, presentations, and the other files that you created while brainstorming the strategies.
Won’t that make your implementation plan so much more comprehensive? And your team won’t have to jump through different files to get information! Luckily, Bit lets you embed over 100 rich media integrations ! That means you can create media-rich and interactive, modern workplace documents!
3. Real-time collaboration : If your team members work on the implementation plan together and take inputs and ideas from one other, it is bound to be perfect! Luckily, Bit.ai helps you with that.
It allows you and your team to collaborate on a Bit document in real-time using @mentions, highlight features, and comments. Every document comes with a separate comment stream!
4. Organized Workspaces & Folders: An implementation plan isn’t a “one-size-fits-all” thing. You’ve to customize it for every project that your company undertakes. This is exactly why you need to use Bit! On Bit, you can create infinite workspaces around projects, teams, departments, and clients to keep all your work organized.
There’s nothing like Bit.ai out there when it comes to creating documents like implementation plans! With a FREE account for up to five members, there’s no reason why you should not give this super cool platform a try!
Watch the video below to learn more or sign up for a FREE account and start exploring yourself!
What are You Waiting For?!
Without implementation plans, your strategic initiatives will never see the light of the day. Good implementation planning lays the foundation for successful project execution.
It creates a blueprint which your team can follow to successfully execute projects and measure their progress along the way. With tools like Bit, creating such documentation is easier than ever. So, what are you waiting for? Sign up for a free account and start creating your implementation plan today!
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Bit.ai is the essential next-gen workplace and document collaboration platform. that helps teams share knowledge by connecting any type of digital content. With this intuitive, cloud-based solution, anyone can work visually and collaborate in real-time while creating internal notes, team projects, knowledge bases, client-facing content, and more.
The smartest online Google Docs and Word alternative, Bit.ai is used in over 100 countries by professionals everywhere, from IT teams creating internal documentation and knowledge bases, to sales and marketing teams sharing client materials and client portals.
👉👉Click Here to Check out Bit.ai.
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3 Steps for Implementing Business Analysis
Step 1: Determining the organizational vision and primary group
Step 2: training.
- An orientation or awareness program that introduces the concepts of BA
- A skills-building program that enables members to collect/elicit and analyze data, apply quantitative and qualitative measures to requirements and work processes, and create improvements.
- Programs that help to clarify new roles and expectations and provide employees with the essential tools and techniques for implementing a more supportive and participative environment. Examples include leadership and communication , conflict resolution skills and so on.
Requirements, process identification and analysis training, process improvement training.
- Project management
- Statistical quality control
- Leadership and communication
- Problem solving
Step 3: Implementation
- Importance: The process is important to the organization and its employees. Successful completion will yield a measurable and clearly visible improvement for the organization.
- Feasibility: The process can be worked on by the organization and employees have the necessary skills, resources, and abilities to successfully complete the project in a reasonable period of time (usually less than six months).
- Energizing: The project is of inherent interest and employees are stakeholders.
- Ownership: The process owner is sponsoring the project. Others who have a stake in the project, but are not directly involved, are kept informed by the team.
Need help implementing your BA solution? See our complete business analysis training portfolio .
Implementation plan: What to include and 5 essential steps
A project plan or project implementation plan is a key strategic document that keeps teams on track throughout a project, indicating how a project is expected to run along with who’s responsible for what. It’s an extremely valuable planning tool — one that can be the difference between project success and project failure.
It’s also a fairly comprehensive document, and if you’ve never built one before, the concept can feel a bit overwhelming.
In this post, we’ll give you a five-step plan for building and implementing a project plan. First, we’ll walk you through what a project implementation plan looks like, why you should create one for every project, and what each plan should include.
- What is a project implementation plan?
A project implementation plan is a document that defines how a project will be executed. Implementation plans outline the project's goals, scope, and purpose, as well as listing the resources (including team members) necessary for a successful project.
Project implementation plans are sometimes called “strategic plans” because they lay out the strategy proposed for a project. But we like the longer name because it conveys more than just strategy: It suggests a process going into action, and it answers the question of how a team will arrive at a goal.
A project implementation plan serves as a critical reference point throughout the project's lifecycle, ensuring everyone is on the same page and everything is on the right track. It's a vital document for guiding decision-making, mitigating risks, and ultimately ensuring the successful completion of the project from start to finish.
The Teamwork.com guide to project management
Get best practices, tips, and methodologies to enhance your project management approach with our free guide.
- Why every project should start with an implementation plan
Why start each project with an implementation plan? Simple: because you want the project to succeed, and you want an objective way to know if it succeeded.
Starting each project with an implementation plan accomplishes quite a bit for most teams and businesses, primarily because it creates a shared sense of vision and understanding and points toward a clearly defined goal.
Most teams realize these four benefits (and plenty more) when they create a thorough and functional project implementation plan:
It creates an actionable roadmap of the scope of work
Projects run the gamut from extremely simple to lengthy and complex. The more complicated and interconnected the project, the greater the chance for confusion.
Whatever the level of complexity, chaos ensues when team members aren’t clear on what to do, when to do it, or why they’re doing it.
A project implementation plan is the antidote to this kind of chaos because it shows all parties what the path forward looks like (the roadmap ) — as well as what is and isn’t on that path (the scope of work).
It makes goals and communication transparent to all stakeholders
When all parties understand the goals of a project, you lessen confusion around those goals. There may still be disagreement on how to best achieve a goal, but there’s no confusion about what the team is aiming to accomplish.
Also, a central, accessible document containing all relevant aspects of a project creates a single source of truth for teams, managers, executives, vendors, customers, and more. When anyone and everyone associated with a project is working from the same playbook, teams and businesses enjoy clearer, more focused, and more transparent communication .
It holds your team members accountable
Around 70% of businesses report having at least one failed project in the last year. We’ve all been part of a project where no one seemed accountable for problems or even total project failure. Of course, no one likes taking the blame and finding a scapegoat isn’t always terribly productive. Still, if you have a team member or business unit that’s consistently failing to deliver, you want to know.
A strong project implementation plan makes clear who’s responsible for what within a project. It gives project managers and team leads a stronger understanding of task accountability, helping to hold team members accountable for their work.
And most of the time, better accountability comes with better results!
It helps your entire team stay on the same page
You’ll never completely eliminate scope creep (something that occurred within more than a third of projects in 2021), nor should you. Parameters for various deliverables or even the entire project can and do change over the course of a project, and sometimes a change in scope is clearly the right decision.
But not all scope creep is good. Especially with longer or more complex projects, it’s common for team members to lose focus on the top-level goals — not to mention the specific steps needed to reach those goals.
This loss of focus is preventable, though, as is the scope creep that grows from it. A project implementation plan keeps the big-picture goals and the steps required to meet them in focus. When a change in scope is warranted, it should be documented within or alongside the implementation plan.
- Essential components of a great implementation plan
Most well-designed implementation plans contain these essential items, though it’s important to note that implementation plans vary widely, just like the projects they’re attached to.
These elements comprise a solid foundation for your next implementation plan. Start with these, but feel free to add additional elements that make sense for your industry or project type.
1) Scope statement
The scope statement outlines the scope of the project — essentially, what work will be performed in the project (and what work would be considered out of scope).
2) Project milestones, goals, and key objectives
Project goals are the high-level outcomes the project aims to achieve. Key objectives are the steps or intermediate outcomes that will occur throughout the project in support of the project goals. Project milestones are the points of measurement along the way, usually significant or tangible in some way.
Examples of milestones across a few industry contexts include wireframe completed, beta launch, copy drafted, or the completion of a phase, segment, or function that’s part of the whole.
3) Detailed resource plan
A project’s resource plan indicates which human resources are involved along with their time or workload commitment. You should also include materials and equipment (typically, only what’s beyond the standard stuff every employee already has) needed for successful project completion.
4) Estimated implementation timeline
A key element of any implementation plan is a concrete timeframe for the project (and its implementation). These dates are rarely perfect at the outset of a project, but they provide a goal to work toward and give stakeholders some context for what they’re signing off on.
Most project teams use project management software for creating project timelines , often in the form of a Gantt chart.
5) Implementation plan milestones
Your implementation plan may benefit from its own set of internal milestones, separate from the broader project milestones. These internal milestones are more useful on highly complex projects with multiple levels of approval and numerous departments supplying information.
Implementation plan milestones could look like these: initial stakeholder information gathered, plan drafted, plan discussed and feedback incorporated, final sign-off by all stakeholders.
6) Implementation plan KPIs & metrics
Your key performance indicators (KPIs) or other metrics reveal how well the team is accomplishing the implementation plan. Establish measurable indicators, state what they are within the plan itself, and then track them over the course of the project.
Here, a quality project management tool is essential if you want to succeed with measurements that span the length of a project.
- 5 easy steps to create your project implementation plan
Now you know what needs to go into your project implementation plan — but how do you actually create one and get the implementation process started?
We know this process can seem daunting at first, and it does take some upfront work. But the process doesn’t have to be as complicated as it seems. Follow these five easy steps to create an implementation plan that helps keep your project and your team on track. Then, as future projects arise, use these questions as a template of sorts to create a quality implementation and management plan for each one.
Teamwork.com ’s project management template is an easy way to start building your plan today.
- 1) Define your goals and milestones
Before you can create a plan for how to get where you want to go, you need to spend some time deciding where you want to go .
So, before you start building out any other part of a project implementation or action plan, start by devoting time to the what and the where:
What are you trying to accomplish? (Project-level goals)
What needs to happen to reach those goals? (Project objectives)
What are the intermediate steps or milestones that demonstrate progress along the path toward the project’s goals? (Project milestones)
Once you establish goals, objectives, and milestones — and achieve buy-in from key stakeholders and project team members on those goals and milestones — you’re ready to proceed to step two.
- 2) Conduct research by interviewing, surveying, or observing
Research is one key element of a successful implementation plan. In many project contexts, this research looks like interviewing or surveying various stakeholders, subject matter experts, department leaders, and so on — gathering the information necessary to build your implementation strategy.
Sometimes observation is a key strategy as well: Watching what another team (or vendor or external organization) does or has done on a similar project can provide valuable insights.
- 3) Brainstorm and map out potential risks
Every project has inherent potential risks. Some of these can be foreseen, while others seem to come out of nowhere. Take the pandemic as one example of the latter category. Yes, businesses should have business continuity and disaster management policies in place, but few — if any — businesses had a concrete plan of action lined up for a global pandemic.
So, there are risks you can’t plan for and could never predict. But there are plenty of risks that, with a little bit of brainstorming and planning, should be easy to discover. These are the ones you need to target as you perform a risk assessment.
Map out the known risks, along with potential impacts and mitigation strategies for each one. Some risks are entirely avoidable so long as you take appropriate risk management actions. Others may not be completely preventable, but having a plan in place will greatly reduce their impact.
- 4) Assign and delegate essential tasks
Every good implementation plan will include a work plan or action plan that lists out the tasks within the project to a certain level of granularity. These tasks eventually get plugged into a calendar or schedule of some sort, often within project planning software suites like Teamwork.com .
No matter what method or platform you’re using, at this stage, you need to map out or schedule these tasks. As a part of this step, make sure you assign and delegate tasks to specific resources (or, at minimum, specific departments or work groups).
This step is key to successful project execution, as it assigns responsibility and accountability for every task included in the plan, bringing clarity to who’s doing what and when.
- 5) Finalize your plan and allocate resources
Next up is allocating resources. You already assigned tasks to people (or departments) in the previous step, so what do we mean here that’s any different?
Put simply, there’s a difference between putting on paper that “Sam will handle task 35” (assigning tasks) and actually making sure that Sam has the capacity to handle task 35 (allocating resources).
In step 4, all you really did was determine who’s doing what. Now, during resource allocation, you make sure that your assignment plan is achievable. Resource allocation means assigning tasks to resources that are actually available. In other words, you need to make sure task 35 doesn’t land on Sam’s desk the same day as 10 other tasks.
Last, once everything else about your plan has been crafted, vetted, and approved, it’s time to finalize the plan. Usually, this involves sending out the completed plan for a final round of approvals.
Once approved, the project implementation plan becomes a single source of truth for the team and other stakeholders. So make sure to store the plan in a central, accessible location. ( Teamwork.com is a great place for this , if you ask us!)
- Create an effective project plan with Teamwork.com
Creating a project implementation plan requires careful planning and attention to innumerable details, but the results are worth the investment. Increase your project success rate, productivity, morale, and more by keeping teams focused on the right shared outcomes.
We’ve hinted at this a few times already, but project implementation planning (along with all the other documents and documentation you need to prepare to get a project off the ground) is infinitely easier when you use the right tools.
Teamwork.com is a powerful all-in-one platform for client work — including complete operations control and project management — that gives you a central location to store project data, robust yet flexible templates, and visibility into current and past project data. Teamwork.com can cut down on the detail work and keep your information organized in a digestible, more user-friendly way, ultimately empowering you and your teams to achieve better work for your clients, be more profitable, and stay on track.
Ready to step up to a better project management experience for all of your client work? Sign up for Teamwork.com today and get started for free!
Ben is a Senior Content Marketing Specialist at Teamwork.com. Having held content roles at agencies and SaaS companies for the past 8 years, Ben loves writing about the latest tech trends and work hacks in the agency space.
TABLE OF CONTENTS
Your ultimate guide to sales project management
Kanban vs. Scrum: A simple breakdown of each complex methodology
The essential guide to project integration management
Understanding process management: The key to organizational efficiency
What is a sales project manager? (And how to become one)
The role of the cost breakdown structure (CBS) in effective project planning
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- Implementation plan. What is it and how to create it?
- Blog , Launch your startup
Even the best business plan is worth very little if it is not implemented well. Therefore, it is important to include an implementation plan in it. The purpose of developing an implementation schedule is to provide the reader with the necessary information about the requisite steps for the execution of a strategy or change within an organization. Read on to find out more.
Implementation plan. What is it and how to create it? – table of contents:
What is an implementation plan, what should be included in an implementation plan, how to create an implementation plan, benefits of an implementation plan.
What is an implementation plan? It’s actually a schedule that helps manage a project or business venture. It is also often called a strategic plan. Such a schedule outlines the necessary steps that must be taken to develop a product, service and the company as a whole. It shows how and when the various strategies included in the business plan will be implemented.
With an implementation schedule, you can break down the entire process into smaller steps and define all the resources that will be needed at each stage. This will set the course of action, determine the time of implementation and allow for proper allocation of the startup’s resources. The implementation plan illustrates all the business growth stages and makes it easier for the startup founder to act.
In fact, the implementation schedule can have many formats. It all depends on the specifics of the company in question and the venture being implemented. Most often, the implementation plan includes such aspects as:
- Business goals – startup owners set different goals for their businesses, and they usually define them elsewhere in their business plans. Here, they are described just shortly.
- Success criteria – it is necessary to decide what criteria you will use to determine the success of your venture. This should be discussed with the stakeholders.
- Scope of activity – it is the description of the work to be performed.
- Resource plan – here you should define the human and technical resources needed to implement the venture.
- Risk analysis – you can recall the key findings from the SWOT analysis included elsewhere in the business plan.
- Schedule – an implementation schedule needs a clear implementation schedule. Only then will it be properly executed. Here you need to define the final deadline for the project, deadlines for the completion of individual tasks, other important dates related to the startup and the offered product or service.
- Milestones – you need to identify the key milestones of the venture. This will allow you to easily track progress and make any adjustments.
- Team members’ responsibilities – remember to assign specific responsibilities to company employees.
- Indicators – you should identify indicators to monitor the progress of the implementation plan, such as KPIs, OKRs and others.
Writing an implementation plan should be divided into several stages. It is a good idea to start by defining what you will need to implement the entire schedule. It is necessary to determine what teams will be involved in the implementation of the venture, how much time it will take to achieve strategic goals, and what budget and resources should be allocated. It is best to interview stakeholders and key partners already at this stage, which will let you set priorities.
In the next part of the implementation plan. It is worth focusing on identifying risks that may arise during the implementation. Here you should define everything that may affect the execution of individual tasks (e.g. budget constraints, market instability). The next step is to delegate individual tasks to the appropriate teams, and choose the tools needed to conduct them.
The final step is to identify all the activities that will need to be carried out in connection with the implementation plan and set milestones. Finally, it is a good idea to prepare a brief summary of the implementation schedule, where the most important information will appear once again.
The main benefits of creating an implementation plan are:
- having a business roadmap – illustrating individual steps from the beginning of the venture until the achievement of a specific business goal,
- facilitating internal and external communication – both with team members and stakeholders, building their trust in the startup,
- identifying and organizing the necessary resources,
- defining actions that facilitate the achievement of short and long-term goals.
Read also: 7 important startup roles.
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Author: Andy Nichols A problem solver with 5 different degrees and endless reserves of motivation. This makes him a perfect Business Owner & Manager. When searching for employees and partners, openness and curiosity of the world are qualities he values the most. View all posts
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