assigned task

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assigned task

Meanings of assign and task.

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(Definition of assign and task from the Cambridge English Dictionary © Cambridge University Press)

• Examples of assigned task

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• Definition of assign
• Definition of task
• Other collocations with task

Example sentences assign a task

And what better way to find the perfect candidate than to assign the task to his super-efficient secretary?

They will clock in with an app and be assigned tasks from delivering equipment to hospitals to calling vulnerable people in isolation at home.

Guess who was assigned the task of repairing and maintaining those contraptions?

Then another reporter was assigned the task of cleaning up their section of the press box after the game.

After clocking on, you are assigned a task .

Definition of 'assign' assign

Definition of 'task' task

COBUILD Collocations assign a task

Browse alphabetically assign a task.

• assign a rating
• assign a role
• assign a seat
• assign a task
• assign a unit
• assign a value
• assign an officer
• All ENGLISH words that begin with 'A'

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Assign and track tasks

In addition to creating your own tasks, you can create tasks to assign to others.

Tasks help track things you need to do. You can assign tasks to other people as well.

On the navigation bar, click Tasks , and then click New Task , or open an existing task.

Keyboard shortcut     To create a task, press Ctrl+Shift+K.

Click Assign Task .

In the To box, enter a name or an email address.

Enter Subject , Start date , and Due date .

If you want the task to repeat, click Recurrence , select the options you want, and then click OK .

Click Send .

Note:  If you assign a recurring task, a copy of the task remains in your task list, but it never updates. If you check the Send me a status report when this task is complete box, you receive status reports for each completed occurrence of the task.

When you open a task you assigned, you can review the progress of assigned tasks with the % Complete box which either you or the recipient can update when they send you an assigned task status report.

Note:  Tasks assigned from Outlook for Windows must be accepted or declined using the Outlook for Windows application. This experience is not supported in Outlook on the web. 

Assigning tasks to multiple people

Outlook can track the progress of a task assigned to one person. If you want to multiple people to work on a task, it’s a good idea to divide the task into smaller pieces or assign each task individually. For example, to track a report to be written by three writers, create three separate tasks named Write Report: Anne , Write Report: Carlos , and Write Report: Michiyo , and assign each individual task to the appropriate writer.

Track tasks you've assigned to someone else

On the navigation bar, click Tasks .

Click View > Change View > Assigned .

Assigned tasks are missing

If you’re not seeing tasks you’ve assigned, Outlook might not be set up to keep copies of tasks you assign.

Click File > Options > Tasks .

Under Task options , check the Keep my task list updated with copies of tasks I assign to other people box.

Turning on this option doesn’t track the tasks you’ve already assigned, but it will track any new ones you assign.

After you create a task and assign it to someone, you might have some management duties to perform in maintaining it until it is complete. For example, you might want status reports and updates on the progress of the task. Also, if the person to whom you assign the task rejects it, you might want to reassign it to someone else.

To assign a task, you first create the task, and then send it as a task request to someone. The person who receives the task request becomes the temporary owner of the task. This person can decline the task, accept the task, or assign the task to someone else. If the task is declined, it is returned to you.

Note:  Even though a declined task is returned to you, the task is still owned by the recipient until you reclaim ownership by returning the task to your own task list.

Assign a task to someone

Do one of the following:

To assign a new task      On the File menu, point to New , and then click Task Request .

To assign an existing task      In the task list, open the task that you want to assign. On the Task tab, in the Manage Task group, click Assign Task .

In the To box, enter the name or e-mail address of the person to whom you want to assign the task.

To select the name from a list, click the To button.

In the Subject box, type a name for the task.

Note:  For an existing task, the Subject box is already filled in.

Select the Due date and the Status options that you want.

Select or clear the Keep an updated copy of this task on my task list check box and the Send me a status report when this task is complete check box.

If you want the task to repeat, on the Task tab, in the Options group, click Recurrence , select the options that you want, and then click OK .

In the body of the recurring task, type any information that you want to include in the task.

Note:  If you assign a recurring task, a copy of the task will remain in your task list, but it will not be updated. If you select the Send me a status report when this task is complete check box, you will receive a status report for each completed occurrence of the task.

Forward a task to someone else to track

Open the task that you want to send.

On the Task tab, in the Manage Task group, click Forward .

Keyboard shortcut to forward a task, press CTRL+F.

Enter recipient names or e-mail addresses in the To and Cc boxes.

In the body of the task, type any message that you want to include. To send more than one task, drag the additional tasks from the task list to the body of the task that you are forwarding.

Reclaim a rejected task assignment

Open the e-mail message that contains the task request. This message is usually in your Sent Items folder.

On the Task tab, in the Manage Task group, click Return to Task List .

You can also reclaim the task from the declined task message by clicking Return to Task List .

Track tasks you have assigned

There are three ways to track the tasks that you have assigned to other people:

Automatically keep copies of tasks that you assign, and receive automated status reports     

On the Tools menu, click Options .

Click Task Options .

Select the Keep updated copies of assigned tasks on my task list check box.

Select the Send status reports when assigned tasks are completed check box.

View tasks that you have assigned to others     

Click Tasks .

On the View menu, point to Current View , and then click Assignment .

View the list of people who receive updated copies of an assigned task     

Open the assigned task for which you want to view the list.

On the Details tab, view the names in the Update list box.

Accept or decline a task assignment

Open the task or task request.

On the Task tab, in the Manage Task group, click Accept or Decline .

Click Edit the response before sending , type your comment in the message, and then click Send .

Click Send the response now .

Send a status report or a comment about a task assignment

Open the task for which you want to send a status report or comment.

On the Task tab, in the Manage Task group, click either Send Status Report , Reply , or Reply to All .

If the task is assigned to you, then the names of people to be updated are added automatically.

In the body of the message, type any information that you want to include in the status report.

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Task Assignment

Task Assignment is the process of allocating specific tasks or responsibilities to individuals or teams within an organization. It involves determining who is responsible for completing a task, providing them with the necessary information and resources, and setting clear expectations for the desired outcome.

Why is Task Assignment important?

Task Assignment is important for several reasons:

• It ensures that work is distributed efficiently and effectively among team members.
• It allows for better utilization of individual skills and expertise.
• It helps in balancing workload and avoiding bottlenecks or overload.
• It promotes accountability and clarity regarding responsibilities.
• It improves productivity and task completion within desired timelines.
• It facilitates effective collaboration and coordination among team members.

What factors should be considered when assigning tasks?

When assigning tasks, consider the following factors:

• Individual skills, knowledge, and expertise required for the task.
• Availability and workload of team members.
• Deadlines and priority of tasks.
• Communication and collaboration requirements.
• Dependencies and relationships between tasks.
• Consideration of individual development or growth opportunities.
• Balancing workload and avoiding overburdening or underutilization.

How can tasks be effectively assigned to team members?

To effectively assign tasks to team members, consider the following practices:

• Clearly communicate task expectations, objectives, and desired outcomes.
• Match tasks to individuals' skills and strengths.
• Provide necessary resources, tools, and information to complete the task.
• Set realistic deadlines and establish a timeline for completion.
• Encourage collaboration and open communication to address questions or concerns.
• Monitor progress and provide ongoing feedback and support.
• Adjust Task Assignments as needed based on changing priorities or circumstances.

How can Task Assignment be coordinated among multiple team members or teams?

Coordinating Task Assignment among multiple team members or teams can be done through the following approaches:

• Clearly define roles and responsibilities for each team member or team.
• Use project management or task management tools to track and allocate tasks.
• Foster effective communication channels to facilitate coordination and collaboration.
• Conduct regular team meetings or check-ins to discuss progress, challenges, and dependencies.
• Ensure clarity and transparency regarding task priorities, deadlines, and interdependencies.
• Assign a central point of contact or project manager to oversee Task Assignments and resolve any conflicts or issues.